State, Deep South (DSR),
and NGC Awards
Applications for DSR & NGC Awards are submitted to the State DSR & State NGC Awards Chairmen and NOT directly to the National or Deep South Awards Chairmen.
Awards are the recognition of the achievement of an individual, a club or a group of clubs. They also represent an awareness on the part of the applicant of the objectives of The Garden Club of Georgia, Inc., Deep South Region and National Garden Clubs, Inc.
In order to take full advantage of all State, DSR and NGC awards, it is very important that each club have an awards chairman who will become familiar with all of the awards available and determine the ones best suited for the club. The Club Awards Chairman should then encourage and inspire the membership to actively participate in the fulfillment of the awards requirements.
If a club does not have an active awards program, the club president should follow the eight steps below in order to activate a successful awards program: (1) Appoint an awards chairman. (2) Study the activities of the club. (3) Put the proper award and these activities together. (4) Plan ahead. (5) Keep the fall issue of The National Gardener and the current GCG GUIDE for reference purposes, following the directions and guidelines closely. (6) If there is a question, get in touch with the person to whom application is made, listed in the GUIDE with each award. (7) Read and study the State, DSR and NGC Award Rules for detailed information on applying for awards. (8) Note the deadline dates and get the proper material in on time.
GCG, DSR, and NGC award applications may be completed on the GCG website or secured from the State or District Awards Chairman.
After being reviewed by the Awards Committee, the winning entries are then sent to the NGC Awards Chairman for national competition and the DSR Awards Chairman for region competition.
The state awards committee may place entries in different award categories, so as to maximize the potential for winning in DSR and NGC competition.
Any changes in established or new awards must be presented first to the State Awards Chairman, then to the Awards Committee, Executive Committee, and finally to the Board of Directors for approval.
The Awards Committee (see list under GCG Standing Committees in this GUIDE) may review the winning entries of the various judging committees. Meetings are held at the discretion of the chairman or any member of the committee.
Be sure to apply for an award and gain the recognition your club deserves.
HELPFUL INFORMATION FOR COMPLETING
THE GCG AWARDS APPLICATION
1. The GCG Awards Application may be found on the GCG website (www.uga.edu/gardenclub).
2. Complete the form on the website.
3. Award #: If you have trouble with the award number, please contact the State Awards Chairman, Helen Huddleston, firstname.lastname@example.org or 229-227-9896.
4. Type name exactly as you want it on a certificate.
5. Date: Date Award is due to appropriate chairman (October 15, December 1, February 1, etc.).
6. Club number: Club number may be found in the District Club listings in the Guide.
7. Number of members: Number on whom you pay dues, if club. Number of clubs in council, if council.
8. Club contact person: The person that gets all of the club’s correspondence via email. Put that person’s email address.
9. Answer questions as applicable. Use numbering system when completing form. Limit of three pages, front only.
10. Email completed application form to the appropriate chairman as listed with the award description in the Guide and to the State Awards Chairman. Deadlines are absolute!
11. If you want your application on display in the Awards Room and if you want a winning sticker on your application, if merited, make a copy of the application and mail it in a 9" X 12" manila envelope to State Awards Chairman, Helen Huddleston, 225 Spring Ridge Road, Thomasville, GA 31792. Do not fold application. State Awards Chairman will not copy emailed applications.
General Scale of Points
For awards having no specific scale of points, use NGC’s scale of points, as follows:
Neat, concise, includes all required information, does not exceed 6 pages
Scope of project; need and fulfillment; benefit; accomplishment; comprehensiveness of
work; activities to attain goals; evaluation of goals reached; educational; prior planning;
very brief history if continuing project; financial report; other.
Size of club; involvement of members, community, government agencies, professionals,
youth, residents in facilities, others.
Record or Documentation: 15
Supporting data (as applicable); clear, well-labeled and neatly attached before and after
photographs; landscape plan; letters of appreciation; community awards; newspaper/
magazine articles, radio or TV script, etc. Photocopies are permitted.
Score Sheet for Selecting State and/or
National Flower Show Achievement Awards
(See Handbook for Flower Shows, 2007 edition)
Determination of Final Score for the Flower Show:
Averaged and converted Judges’ Panel score (see below) is combined with Book of Evidence score for a possible total of 100 points. Ninety-five (95) or higher is required to be eligible for NGC Flower Show Achievement Award.
A. The three Flower Show Judges’ evaluations must average 95 or higher for the show to be considered for an NGC Flower Show Achievement Award. The evaluation forms are not disclosed to the sponsoring club, but the club is notified if it scored the required 95. Members of the Evaluating Panel individually mail their forms to the State Flower Show Awards Chairman. The Evaluating Panel’s averaged scores, when converted to 75% of the final total score, become the following:
1. Averaged score of 95 worth 71.25 points toward final score.
2. Averaged score of 96: worth 72 points toward final score.
3. Averaged score of 97: worth 72.75 points toward final score.
4. Averaged score of 98: worth 73.5 points toward final score.
5. Averaged score of 99: worth 74.25 points toward final score.
6. Averaged score of 100: worth 75 points toward final score.
B. State and National judging panel’s total possible score for Book of Evidence is 25 points.
Preparing a Book of Evidence
For Flower Show Achievement Awards
COMPILATION OF BOOK OF EVIDENCE
in Support of Flower Show Award Application
Use a theme or amphile folder (not a ring binder). Attach envelope to inside back cover, size to fit Flower Schedule.
No more than 20 pages (using 10 sheets, front and back) with no loose items.
Use clear, protective page covers, except for the state awards application, which is paper-clipped to the inside front cover
Carefully follow the sequential order of requested information. (see Compilation of Book of Evidence)
State Flower Show Awards Chairman will affix application form to inside front cover.
Book of Evidence for Flower Show Achievement Award will first be evaluated on the state level and the state’s selection on the National level by panels of three or more Judges. Lead Judge on each panel is chosen by the NGC Awards Chairman. The Book of Evidence must convey an overall descriptive picture of show in text and pictures. This appraisal is worth 25 or the 100 points. The deadline means the entry must be in the hands of the State Flower Show Awards Chairman by December 1st, with the exception of Award #22, Holiday Standard Flower Show which is due December 15. No exceptions. For more information on preparing a Book of Evidence, see Handbook for Flower Shows, 2007 Edition.
Cover Label 3/4
Information included: award name and number. State, show sponsors (club’s, plant society, council, district, state or region), and show site (city and state). Neatly printed, typed, or computer generated. No decorative artwork.
a. Uncrowded with attractive spacing
b. Legible printing and drawings.
Contents 21 3/4
a. Title Page. 3/4 pt. - divided 1/4 each
1) Award number and name. ¼ pt
2) Sponsoring organization with city and state. ¼ pt.
3) Applicant contact with address, e.g., president,
Director, or general chairman. ¼ pt.
b. Table of Contents. 1/2 pt.
List items by page number.
c. Show Description. 3 pts.
300 words or less. Text includes: title, size, scope, type of show, theme and division staging, and special features.
d. Show Data. 2 1/2 pts. Total
This information must appear in the body of the application as well as on the application form. Approved Data Forms are available on the NGC website.
List of sponsoring clubs or organizations, if more than one.
No point value
2) Number of club members in sponsoring organization or if Council of Garden Clubs, District or State organization, number of Garden clubs in sponsoring organization. ¼ pt.
3) Number of participating club members; or if Council of Garden Clubs, District or State Organization, number of participating garden clubs. ¼ pt.
4) Percentage of participating club members, or if Council of Garden Clubs, District or State Garden Club organization, percentage
of participating garden clubs. ½ pt.
5) Total number of exhibits in
Horticulture Division ____
Designs Division _____
Special Exhibits Division ____ ¾ pt.
6) List of NGC Top Exhibitor Awards offered. Note if any awards not given:
Special Exhibits______ ½ pt
7) Sources of flower show funding. ¼ pt.
e. Photographs. 4 pts. Total
Need not be professional pictures; omit
people if possible.
1) Top Exhibitor Award winning exhibits in all divisions. 1 pt.
2) Each picture labeled with division, section, class,
award (if applicable) and brief description, i.e.
botanical name, design type and plant material used. 3 pts.
f. Staging. 4 pts. Total
Theme staging & actual staging with overall views within each division; also staging of individual sections in all divisions
g. Publicity. 1 pt. Total
Newspaper and other publications, with name and date of publication. City/County newspaper publicity preferred, but not required. Scripts or schedules from radio/TV broadcasts, flyers, and pictures of posters displayed in public buildings are also acceptable.
h. Schedule. 4 pts. Total
1) include only one (1) schedule, placed in
envelope attached to back inside cover. 1 pt.
2) Correctness of text and all necessary inclusions. 3 pts.
i. Conformance. 1 ½ pts. Total
Adhere to the sequential order and requirements.
Request Distinction 2 pts
Evidence of quality exhibits, creative staging (appropriate to site), overall unity, plus special features.
Please refer to 2007 Flower Show Handbook, pages 61-63 for further information on Compilation of the Book of Evidence.
Flower Show Educational Award #36
Flower Show Staging Award #45
Preparing a Book of Evidence
Mail to: Marge Willis
19258 GA Hwy 3 ~ Thomasville, GA 31792
Use a lightweight, solid color, theme type binder, size not to exceed 9.5"x11.75". May use up to 6 sheets of paper using front and back for a maximum of 12 pages. NO RING BINDERS.
2. Label, Outside Cover
Outside label should include number and name of GCG Award, size of category, and name of club, city and state.
3. Awards Application Forms
Complete the necessary information on the GCG Flower Show Achievement Application Form. Firmly paperclip two copies of the completed application form to the inside front cover. Entries are to arrive no later than February 1. Award form can be downloaded from the GCG website, www.uga.edu/gardenclub.
4. Categories by size
Garden club applications shall be judged according to size determined by number of members on whom GCG dues are paid, including Active, Associate, Inactive, Honorary, etc.
i. Small club of 29 members or less
ii. Medium club of 30-59 members
iii. Large club of 60 - 99 members
iv. Ex-large club of 100 members or more
a. Not to exceed 6 pages, front and back, for a maximum of 12 surfaces
b. Trim all items neatly.
c. Pages may be placed back to back in six (6) top loading sheet protectors
d. Use standard 8.5" x 11" paper
e. All material must be attached to pages, no loose material, no pullouts or foldouts, except for flower show schedules.
f. Do not add extra information in back pocket.
g. Secure all photographs and/or other materials neatly.
6. Written Text
a. All text must be typed.
b. Begin page one at the top of page with the number and name of the GCG Award, name of club(s), number of members on whom GCG dues are paid.
c. Be concise. Follow all requirements in award description and
Scale of Points.
d. BOE must include text and not just photos with labels.
e. Photos may be interspersed throughout text or following text.
f. Photocopies are permitted.
When mailing Books of Evidence for Flower Show Awards, DO NOT REQUEST “SIGNATURE FOR PROOF OF RECEIPT.” If Chairman is not at home, this may result in the book of evidence being returned to you and becoming ineligible for competition. If you desire confirmation of receipt, please email GCG Flower Show Awards/Evaluation Chairman. To prevent damage in shipping,
enclose book in sturdy box or packet (Priority Mail Packet perfect for one book) and secure with tape.
State Awards Rules
1. State Awards Year:
January 1 to December 31 annually. This applies to all projects submitted with application forms. All awards may be awarded annually, if merited. Any exceptions will be noted.
2. Information: For information on any award or scale of points, contact chairman of specific award or State Awards Chairman.
3. Eligibility: Only individuals, garden clubs, garden sections of other clubs in
Georgia, and garden club councils or districts that are members in good standing of GCG are eligible for awards competition.
a. Individual members, garden clubs, councils or Districts may not apply for State, DSR, or NGC awards for their work associated with a state project, including, but not limited to, Historic House and Garden Pilgrimage, Workshops, Conventions, and Symposia.
b. Affiliates, with paid memberships, including Plant Societies, Judges’ Councils, Landscape Design Consultants Council, Gardening Consultants Council, and Environmental Consultants Council are eligible for State Special Achievement Award (#7-C) and State Horticulture Achievement Award (#14).
c. Affiliate Plant Societies, with paid memberships, are eligible for State and National Plant Society Flower Show Award (#34-3), State Flower Show Schedule Award (#23-B), State Educational Exhibit Achievement Award (#36-B), and State Flower Show Staging Award (#45-B).
Eligible applicants may apply for more than one award provided all qualifications are met. If a continuing project, the application must be based on work accomplished during the current awards year. When the same project is eligible for various awards, the exact duplication of the application is not acceptable. The State Awards Committee will consider only one application for each award category from each garden club, garden club council, district or affiliate.
An individual member, a garden club, garden club council, district or affiliate winning first place (blue ribbon) may compete for the same award the following year with the following exceptions: GCG Trophy (#1); Individual Club Flower Show Awards (#5); History Awards (#20); and Junior Club Leadership Award (#58).
Junior, Intermediate and High School Garden Clubs must be sponsored by an adult club to be eligible for an award and must observe the same award rules as adult members.
4. Application Forms: GCG, DSR, and NGC all have new
application forms. They may be accessed on the GCG website.
• The application form contains topics that must be addressed along with any supporting photographs.
• There is a three (3) page limit, using only the front of the page.
• Binders and vinyl sheet protectors are no longer required or allowed.
• GCG applications should be submitted electronically (emailed) to the chairman listed with each award in the Guide and to the State Awards Chairman, Helen Huddleston, email@example.com.
• DSR applications should be mailed to the State DSR Awards Chairman, Lou Ann Bleakley, P. O. Box 965, Blairsville, GA 30514-0965. Place application in a 9" X 12" manila envelope. More than one DSR Application may be sent in the same envelope. Do not bend or fold applications. DSR will not accept electronic applications. DSR will not accept electronic applications. The GCG DSR Awards Chairman needs a pristine copy to send to DSR. Email the DSR Application form to the State Awards chairman, Helen Huddleston, firstname.lastname@example.org.
• NGC applications should be emailed to the State Awards Chairman, Helen Huddleston, email@example.com.
• Books of Evidence are required for Flower Show Achievement Awards. Please refer to “Compilation of Book of Evidence In Support of Flower Show Award Applications.” This new application form should not be used for Flower Show Achievement Awards.
• A Book of Evidence is required for GCG Trophy (#1).
5. Procedure for Applying:
Award #1 – The Garden Club of Georgia Trophy – prepare a Book of Evidence following the guidelines set forth in “Preparing a Book of Evidence for GCG Award #1” found in the awards description section of this Guide. Enter the information on the application form but do not answer the questions. Mail one application form along with the Book of Evidence to the State Awards Chairman, Helen Huddleston, 225 Spring Ridge Road, Thomasville, GA 31792.
Award #3 – Peachtree Garden Club Medal – apply to the President of Peachtree Garden Club. This award is not administered by the State Awards Committee.
Award #16 – Yearbooks – Follow the Guidelines set forth in the Awards Description in this Guide. Enter the information on the application form but do not answer the questions. Mail one application form along with the Yearbook to the chairman, Naomi Gerson, 718 Allison Park, Macon, GA 31220. Email application form for GCG and NGC to the State Awards Chairman, Helen Huddleston, firstname.lastname@example.org.
Award #20 – History Award – Follow the guidelines set forth in the awards description in this Guide. Enter the information on the application form but do not answer the questions. Mail one application form along with the History to the chairman, Carolyn Childers, 328 Pine Circle, Monroe, GA 30655-1934 Email application form to State Awards Chairman, Helen Huddleston, email@example.com.
Award #23 – Flower Show Schedule – Follow the guidelines set forth in the Awards Description in this Guide.
Send two GCG Standard Flower Shows Award Applications and two Deep South Region Flower Show Schedule Award #29 Applications along with four copies of the schedule to the chairman, Betty Benson, 4947 Stewart Mill Road, Douglasville, GA 30135-1648. Email application form to the State Awards Chairman, Helen Huddleston, firstname.lastname@example.org.
Award #25 – Scrapbook – Follow the Guidelines set forth in the Awards Description in this Guide. For specific information contact the state chairman. Enter the information on the application form but do not answer the questions. Mail one application form along with the scrapbook (either the traditional scrapbook or the electronic scrapbook) to the state chairman, Janet Massey, 1808 Mount Hebron Road, Hartwell, GA 30643-3404. Email application form to the State Awards Chairman, Helen Huddleston, email@example.com.
Award #26 – Poem Award – Follow guidelines set forth in the Awards Description in this Guide. NO application form necessary.
Award #28 – Publicity Press Book – Follow the guidelines set forth in the Awards Description in this Guide. Enter the information on the application form but do not answer the questions. Mail the pressbook to Meg Bremer, 309 Wickersham Drive, Savannah, GA 31411-1377.Email application form to the State Awards Chairman, Helen Huddleston, firstname.lastname@example.org.
Award #29 – Landscape Design Award – This award is not administered by the State Award Committee. Refer all questions about application procedure to the chairman listed with the award.
Award #37 – Publications Award – Follow the guidelines set forth in the Awards description in this Guide. Enter the information on the application form and answer the questions as outlined in the Guide with the award description.
Attach one application form to the outside of the envelope with a paper clip, include one in the envelope, place in another envelope and mail to the State Chairman, Meg Bremer, 309 Wickersham Drive, Savannah, GA 31411-1377. Email GCG and NGC application forms to the State Awards Chairman, Helen Huddleston, email@example.com.
Award #47 – DVD/CD/Flash Drive/Power Point Club Programs – Enter information on the application form but do not answer the questions. Mail completed application form along with CD/DVD to state chairman listed with the Award Description in the Guide. Email GCG and NGC application form to State Awards Chairman, Helen Huddleston, firstname.lastname@example.org.
Award #53 – Website Award – Follow the guidelines set forth with the Award Description in this Guide. Email GCG and NGC application forms to State Awards Chairman, Helen Huddleston, email@example.com
Awards #2, #4, #6, #7, #8, #10, #11, #13, #14, #15, #19, #31, #33, #38, #39, #40, #41, #43,#46, #50, #51, #56, #57, #58, #59, #60 and 61.– Complete application and email it to state chairman listed with the Awards Description in this Guide and State Awards Chairman, Helen Huddleston, firstname.lastname@example.org IF THE GCG AWARD HAS A CORRESPONDING DSR OR NGC AWARD, EMAIL THE DSR OR NGC APPLICATION FORM TO THE STATE AWARDS CHAIRMAN, Helen Huddleston, email@example.com.