MINUTES OF THE BOARD OF DIRECTORS MEETING
Boeerner Botanical Gardens
Hales Corners, WI
March 14, 2015
*List of attendees was recorded by Cory Triolo
Jack Barta, President
Dan Cummings, Vice President
Cory Triolo, Recording Secretary
Joy Collura, Membership Secretary
Dan Hess, Member at Large
Peggy Oberback, Treasurer.
Bill David, Member at Large
Chris Foris, Membership Activities Coordinator
Boerner Botanical Garden Liaison
Call to Order
President Jack Barta called to order the March 14, 2015 Meeting at 12:15 p.m.
Approval of Minutes
Dan C. made a motion to approve the January 18 Board Meeting Minutes and the Minutes for the November 11, 2014 Annual Meeting. Dan H. seconded the motion. The motion carried.
Treasurer’s Report—Peggy O.
Update by Peggy O.
Membership Secretary—Joy C.
MEMBERSHIP TOTALS- -March 14, 2015
82 SINGLES 78
32 X 2 FAMILY 64
Total 142 Members
We are currently in the midst of renewals. According to our Bylaws these members won’t be dropped off until March 31, 2015.
Out of 65 renewals due, we have received 34 renewals. I currently have 31 members that have not renewed. We are not done. (I am never done!) Also we have gone from a two-year membership to a one-year membership, so the number of renewals has gone up, with members renewing for one year at a time.
I have received some e-mails, people moving etc. not renewing. Some have moved family into single membership.
We currently have 6 members that don’t have e-mail.
SEWHS MEMBERSHIP TOTALS
Numbers from membership records near the close of the year. Numbers may not be totally accurate but a very good approximation. 2011, 2014 is accurate.
2006 246 YEAR OF SEWHS HOSTING MIDWEST CONVENTION
Need for Hostatality Chairs, Community Projects, and Newsletter Chairs
We need to solicit members to fill these positions via The Scoop (newsletter) and website.
Greeter and $5.00 Non-Member Collection at Meetings
Membership Benefits should be reviewed by Jack B. at the Annual Meeting.
The Greeter volunteer position is open
Cory T. set up a new Facebook page, Today’s SEWHS. Please consult this page for updates. Also feel free to submit relevant content for posting to the group’s Facebook page.
Annual 501(c)3 Renewal
Cory T. explained that SEWHS needs to renew it’s 501(c)3 status annually. The fee is $40 this year. Dan H. made a motion to approve the expenditure for the renewal. Joy C. seconded the motion. The motion carried. Cory T. will contact Peggy O. via email to obtain the check for to send into the IRS.
Preliminary Plant Sale/Picnic Discussion
We discussed possible locations for the event, and how to structure the plant sale and auction this year. Joy C. will work with Jack B. to reach out to members to donate plants for the auction.
Jack B. made a motion to approve the expenditure to contribute ½ ($15) each toward the purchase of five AHS Memberships for interested SEWHS members who have not previously participated in membership in the AHS.
The motion did not pass.
Peggy O. will forward to Cory T. a tracker for 501(c)3 reimbursements for tax reporting purposes. This is currently still pending.
Upcoming Board Positions Opening This Year
The positions opening are:
Member at Large
Hosta Spring Plant Order
Dan C. made a motion to approve the Annual Plant Sale for May 2, 2105. Dan H. seconded the motion. The motion carried. Lists will be procured from Naylor Creek.
Summer Garden Tours
We are looking for Summer garden tour volunteers. Please email your interest to firstname.lastname@example.org, and put “Garden Tour” in the subjet line.
Boerner Round Table
Aliotto’s on Hwy. 100
Boerner Botanical Gardens
Speaker: Mark Zillis
June (Date to be Announced)
Boerner Garden Walk
Radtke Perennial Farms
August 2015(Date to be Announced)
October 2015 (Date to be Announced)
November 2015 (Date to be Announced)
Annual Hosta Meeting
New Email Account
By Laws Revision
Reid Van Sluys has graciously agreed to be our Newsletter Editor. Look for exciting changes in the newsletter, and more hosta content!
We are considering reviving a Hosta Hysteria newsletter on the cultivation of hostas, and other relevant topics.
The Scoop Newsletter will also be included on the website! As a group, we need to encourage traffic to our website.
Mailings should be consolidated for purposes of efficacy.
Schedule of Meetings
The next meeting of SEWHS Executive Board will be May 2, 2015, at Boerner Botanical Gardens. See you there!
Dan C. made a motion to adjourn the meeting at 1:00 p.m. Dan H. seconded the motion. The motion carried and the meeting was officially adjourned.
Submitted By Cory Triolo, Recording Secretary