Southeast wisconsin hosta society




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SOUTHEAST WISCONSIN HOSTA SOCIETY

MINUTES OF THE BOARD OF DIRECTORS MEETING

Boeerner Botanical Gardens

Hales Corners, WI



Final

March 14, 2015

Members Present*


*List of attendees was recorded by Cory Triolo
Officers Present:

Jack Barta, President

Dan Cummings, Vice President

Cory Triolo, Recording Secretary

Joy Collura, Membership Secretary

Dan Hess, Member at Large
Excused:

Peggy Oberback, Treasurer.

Bill David, Member at Large

Chris Foris, Membership Activities Coordinator

Open Positions:

Boerner Botanical Garden Liaison

Call to Order



President Jack Barta called to order the March 14, 2015 Meeting at 12:15 p.m.
Approval of Minutes


  • Dan C. made a motion to approve the January 18 Board Meeting Minutes and the Minutes for the November 11, 2014 Annual Meeting. Dan H. seconded the motion. The motion carried.



Treasurer’s Report—Peggy O.
Update by Peggy O.


Membership Secretary—Joy C.

MEMBERSHIP TOTALS- -March 14, 2015

 

 



82       SINGLES       78

32 X 2   FAMILY        64

Total                          142 Members

 

We are currently in the midst of renewals.  According to our Bylaws these members won’t be dropped off until March 31, 2015.



 

Out of 65 renewals due, we have received 34 renewals.  I currently have 31 members that have not renewed.  We are not done.  (I am never done!)  Also we have gone from a two-year membership to a one-year membership, so the number of renewals has gone up, with members renewing for one year at a time.

 

I have received some e-mails, people moving etc. not renewing.  Some have moved family into single membership.



 

We currently have 6 members that don’t have e-mail. 

 

SEWHS MEMBERSHIP TOTALS



 

Numbers from membership records near the close of the year.  Numbers may not be totally accurate but a very good approximation.  2011, 2014 is accurate.

 

2014     149



2013     159

2012     165

2011     206

2010     199

2009     228

2008     219

2007     253

2006     246 YEAR OF SEWHS HOSTING MIDWEST CONVENTION

2005     238

2004     279

2003     261
Need for Hostatality Chairs, Community Projects, and Newsletter Chairs


  • We need to solicit members to fill these positions via The Scoop (newsletter) and website.


Old Business

Greeter and $5.00 Non-Member Collection at Meetings


  • Membership Benefits should be reviewed by Jack B. at the Annual Meeting.

  • The Greeter volunteer position is open


New Business
Facebook Page


  • Cory T. set up a new Facebook page, Today’s SEWHS. Please consult this page for updates. Also feel free to submit relevant content for posting to the group’s Facebook page.


Annual 501(c)3 Renewal


  • Cory T. explained that SEWHS needs to renew it’s 501(c)3 status annually. The fee is $40 this year. Dan H. made a motion to approve the expenditure for the renewal. Joy C. seconded the motion. The motion carried. Cory T. will contact Peggy O. via email to obtain the check for to send into the IRS.


Preliminary Plant Sale/Picnic Discussion


  • We discussed possible locations for the event, and how to structure the plant sale and auction this year. Joy C. will work with Jack B. to reach out to members to donate plants for the auction.


AHS Memberships



  • Jack B. made a motion to approve the expenditure to contribute ½ ($15) each toward the purchase of five AHS Memberships for interested SEWHS members who have not previously participated in membership in the AHS.

  • The motion did not pass.


Mileage Guidelines


  • Peggy O. will forward to Cory T. a tracker for 501(c)3 reimbursements for tax reporting purposes. This is currently still pending.


Upcoming Board Positions Opening This Year


  • The positions opening are:

  • Member at Large

  • Secretary

  • Vice President


Hosta Spring Plant Order


  • Dan C. made a motion to approve the Annual Plant Sale for May 2, 2105. Dan H. seconded the motion. The motion carried. Lists will be procured from Naylor Creek.



Summer Garden Tours


  • We are looking for Summer garden tour volunteers. Please email your interest to sewihostasociety@gmail.com, and put “Garden Tour” in the subjet line.


Events


  • March 14, 2015 (Today)

Boerner Round Table

12:30-3:00 p.m.





  • April 10, 2015

Fish Fry

Aliotto’s on Hwy. 100




  • May 2, 2015

Boerner Botanical Gardens

Speaker: Mark Zillis




  • June (Date to be Announced)

Boerner Garden Walk


  • July 15, 2015

Garden Tour

Radtke Perennial Farms



6:00-6:45 p.m.


  • August 2015(Date to be Announced)

Hosta Picnic


  • October 2015 (Date to be Announced)

Boerner Tour


  • November 2015 (Date to be Announced)

Annual Hosta Meeting


New Email Account


  • sewihostasociety@gmail.com


By Laws Revision


  • None at this time.


Newsletter


  • Reid Van Sluys has graciously agreed to be our Newsletter Editor. Look for exciting changes in the newsletter, and more hosta content!

  • We are considering reviving a Hosta Hysteria newsletter on the cultivation of hostas, and other relevant topics.



Website


  • The Scoop Newsletter will also be included on the website! As a group, we need to encourage traffic to our website.


Mailing

  • Mailings should be consolidated for purposes of efficacy.


Schedule of Meetings


  • The next meeting of SEWHS Executive Board will be May 2, 2015, at Boerner Botanical Gardens. See you there!


Adjournment
Dan C. made a motion to adjourn the meeting at 1:00 p.m. Dan H. seconded the motion. The motion carried and the meeting was officially adjourned.
Submitted By Cory Triolo, Recording Secretary






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