For media releases and statements, use COMMUNITY RELATIONS or GOVERNMENT RELATIONS.
For the management of special occasions, ceremonies or celebrations to honour a particular event, such as the Bank’s 50th anniversary, use COMMUNITY RELATIONS.
For managing the acquisition of goods and services, including external consultants and service providers, use PROCUREMENT.
For internal and external audits across the Bank, use STRATEGIC MANAGEMENT.
Cross references to other records authorities
For records of the Reserve Bank Board, use GOVERNING BODIES.
Description of records
The following significant records documenting:
breaches and incidents which significantly impact on the operations or reputation of the Bank or another Government agency, result in major changes to policies or operations, or significantly impact domestic or global financial markets. Includes incident reports, investigation records, suspicious matters reports, and other reports provided to regulatory authorities or law enforcement agencies;
authorisations to deal in the Australian foreign exchange market;
notifications of financial sanctions;
final versions of research discussion papers;
final versions of analytical notes prepared by the Bank documenting the findings and outcomes of financial markets monitoring, analysis and research activities;
developing, implementing and reviewing policies and plans which provide frameworks, directions, rules and requirements for operating in financial markets. Includes final version, milestone drafts, consultations and supporting research;
primary data collected, or analytical series developed and publicly released by the Bank to monitor and analyse economic conditions and financial markets, and to support financial market operations and activities. Includes data held in statistical databases, spreadsheets, tables, graphs, survey data and other formats. Also includes information about data fields (eg data dictionaries).
[For secondary data (collected from an external source/provider), the Chart Pack and data requests and data returns, use class 61610, 61613 and 61611 respectively]
notifications of changes/amendments to primary data and/or analytical series developed and publicly released by the Bank;
final versions of data release notes providing analysis/commentary of data and statistics which relate to the Bank’s core variables of interest or responsibility;
final versions of the proceedings, reports, speeches and papers of conferences and roundtables hosted by the Bank;
high-level advice and briefings to or from the Board, Governors, the Treasurer, Ministers, members of Parliament, or heads of government agencies and financial institutions which document the Bank’s position or proposed position on financial markets operations and activities, or advice which is subject to media scrutiny, or which has far reaching implications for operations in financial markets;
final versions of speeches and presentations made by the Governor, Deputy Governor, Assistant Governors or Department Heads;
Trade Weighted Index (TWI) and primary source information about its method of calculation;
high-level internal and external committees, meetings and working groups where the Bank is the lead organisation, is the Commonwealth’s main representative, provides the chair or secretariat, or has a leading role in deliberations;
high-level reviews of the core business. Includes final review reports, milestone drafts, recommendations, stakeholder consultations, submissions and supporting research; and
master version of agency external publications.
Retain as national archives
Secondary data gathered by the Bank from external providers which are subject to terms and conditions of licensing agreements and confidentiality arrangements.
Destroy in accordance with associated agreement terms and conditions
data release notes providing analysis/commentary of data and statistics which do not relate to the Bank’s core variables of interest or responsibility;
routine market reports which provide a summary of financial and trading information;
data requests and returns;
data release schedules (publication schedules);
routine daily and weekly internal advice and briefings regarding data releases and data updates, such as daily and weekly briefing notes and materials, and data wrap ups and previews; and
the receipt and handling of general enquiries which require a standard/routine response.
Records documenting voice recordings of telephone conversations between the Bank and customers/clients which outline advice and instructions in relation to the execution and/or settlement of trades, or which record customer/client enquiries or liaison.
Destroy 1 week after action completed
routine operational administrative tasks supporting the core business; and
financial market operations activities, other than those covered in classes 61609 to 61612.