Project reference




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LIFE-Third countries (life-tcy)




PROJECT REFERENCE

LIFETCY

99 / /

Please indicate the reference as mentioned in the contract.




PROJECT TITLE



Please indicate the full title of the project as stipulated in the contract.




SIX-MONTHLY PROGRESS REPORT No




Period of activities covered by this report

from:

/ / 20

to:

/ / 20

The period of activities covered by this report.




COMMENCEMENT DATE OF THE PROJECT: / / 20

The date should correspond to the one mentioned in the official letter sent by the beneficiary to the European Commission confirming the official project start date and of the related project expenses.




AREAS OF ACTIVITY

Technical assistance

Nature Protection

Demonstration action


Please tick the appropriate box.




BENEFICIARY

Please indicate the full name and address of the signatory of the contract, i.e. the organisation (entitled to carry out the project under the supervision of the European Commission) and its legal representative.

Organisation






VAT liability

Yes




No




If yes, VAT number:







PROJECT CO-ORDINATOR




Direct telephone






The project co-ordinator should be the person who deals with the operational/technical issues of the project, and the principal contact for the European Commission.




STATEMENT

Report prepared by (name, function):





The undersigned certifies that the information provided in Section I, Section II and Section III is true and correct and that the financial report (= Section III) provides an accurate image of the costs which the Beneficiary incurred in relation to the project within the time frame outlined by the contract with the European Commission.

Signature:




GENERAL
Beneficiary Comments


EXPRESS YOUR VIEWS

This report is not solely intended to provide technical and financial information to the relevant services of the European Commission – it is also a management tool that ideally should be shared by the project team, the stakeholders and the European Commission. Reporting is time-consuming and might be considered as constraining. For this reason, feel free to express your views and comments.




Life -Third Countries Office Address


FORWARDING ADDRESS

For all correspondence, including reports

European Commission

Directorate-General Environment, DG ENV – A

LIFE-Third Countries Co-ordinator

TRMF 5/60 (From mid-July 2000: BU-5)

200, rue de la Loi

B-1049 Brussels

Belgium

Fax: 32 2 296 9557


For clarifications, questions, etc. e-mail address:



Life-tcy@cec.eu.int

Reporting requirement Check-list


REPORTING REQUIREMENTS

SECTION I

3 copies

required


SECTION II - annexes

1 copy of related technical reports, and of other dissemination material (leaflets, video, training manuals, etc.)

required

SECTION III

3 copies

required


Project Reference

LIFETCY 99 / /



FOR COMMISSION USE ONLY




SIX-MONTHLY PROGRESS REPORT No     

Received on : / / 20




SECTION I

Approved by LIFE-TCY Office

YES




NO




Name:



Comment(s)



Recommended action(s)




SECTION II

Approved by LIFE-TCY Office

YES




NO




Name:



Comment(s)



Recommended action(s)




SECTION III

Commitment reference number:

Approved by LIFE-TCY Office

YES




NO




Name:



Comment(s)




Recommended action(s)




Table of contents



Section I - Administration of the contract




Chapter




Pages

1.1

Project Identification

5

1.6

Amendment(s) to the contract

6




Section II - Technical report




Chapter




Pages

2.1

Project Fiche

7-8

2.6

List of reports and other documents produced by the project

11




Section III - Financial report




Chapter




Pages

3.1

Financial information

12


3.3

Summary of the expenditure incurred for the implementation of the project since its start - Breakdown per categories

14



Section I - Administration of the contract


1.1 Project Identification


PROJECT REFERENCE

LIFETCY 99 / /

Please indicate the reference as mentioned in the contract.

PROJECT TITLE




Please indicate the full title of the project as stipulated in the contract.

Place(s) and country (countries) where the project is being implemented







CONTRACT

Date of signature of the contract by the EC:

/ /


Expiry date of the contract (as per Article 4.3):

/ /




PROJECT DURATION

Commencement date of the project activities

/ / 20

The date should correspond to the one mentioned in the official letter sent by the beneficiary to the European Commission confirming the official project start date and of the related project expenses.

Initial duration of the project (in months):

months

Project activities completion date:

/ / 20

This should be the same as mentioned in the contract and in the initially approved project proposal.


1.2 Reporting Schedule


REPORTING SCHEDULE

Six-monthly progress reports

N° 1
to be provided by / provided on

/ / 20

N° 2

/ / 20



Interim report
to be provided once disbursements reach




EURO




Final report
to be provided by

/ / 20

Please refer to the indicative timetable with deadlines for providing reports annexed to the contract.


1.3 Project Co-ordinator


Full Name




Title, function




The project co-ordinator should be the person who deals with the operational/technical issues of the project, and the principal contact for the European Commission.



1.4 Project partners as co-funders


Organisation




Type of organisation

Public




Private




NGO




Telephone





Please add as many frame(s) as there are co-funder(s). Indicate also potential co-funder(s) not initially foreseen


1.5 Project partners as sub-contractors


Organisation or Name of individual




Type of organisation

Public




Private




NGO




Telephone





Please add as many frame(s) as there are sub-contractor(s)



1.6 Amendment(s) to the contract


REVISED DURATION OF THE CONTRACT

Initial expiry date of the contract:

/ / 20


Request submitted to the EC on:

/ / 20

Approved by the EC on:


/ / 20



REVISED DURATION OF THE PROJECT

Initial duration of the project

in months:






Initial project activities completion date

/ / 20


Request submitted to the EC on:

/ / 20

Approved by the EC on:


/ / 20



AMENDED REPORTING SCHEDULE

Six-monthly progress reports

N° 1
to be provided by / provided on

/ / 20

N° 2

/ / 20



Interim report
to be provided once disbursements reach




EURO




Final report
to be provided by

/ / 20

Please refer to the indicative timetable with deadlines for providing reports annexed to the contract.



Section II - Technical report




Project Reference

LIFETCY 99 / /

PROJECT TITLE




2.1 Project Fiche (2 pages maximum)
Please, refer to the information included in the initially approved proposal and in the contract, and to the information on your project including the logframe matrix.


PROJECT CONTEXT:








EXPECTED RESULTS




(Chapter 2.2 - maximum 10 pages)


2.2 Progress of the project during the reporting period

2.2.1 Activities


Ref.

ACTIVITIES

STATUS OF IMPLEMENTATION



















Describe the status of implementation of the project in relation to the initial project proposal, along the lines of the detailed technical description, and when provided, the logical framework (Please refer to Annex I of the contract).
For instance:

Ref.

ACTIVITIES

STATUS OF IMPLEMENTATION

1.1

Reintroduction of lost animal and plant species






1.1.3

Reintroduction of Dama dama mesopotamica (Persian fallow deer).

16 males and 32 females identified, tagged and monitored in the natural Park by the project staff

1.2

The protection of species and sites from intrusive plants and harmful rodents




1.3

Etc.





2.2.2 Review of anticipated problem(s) / assumption identified during the project preparation
Points to be included in every report. Please, refer to the information included in the initially approved project proposal including the logframe matrix


Ref.

DESCRIPTION

SOLUTION(S) IDENTIFIED


















2.2.3 Review of problem(s) encountered during the reporting period
Points to be included in every report.


Ref.

DESCRIPTION

SOLUTION(S) IDENTIFIED
















(Chapters 2.3 /2.5 - maximum 6 pages)



2.3 Progress of the project since its start
Please provide here a general overview of the progress made since the start of the project that summarises the information supplied in previous six-monthly progress reports. The summary should be linked to the contents of Chapter 2.2 (Progress of the project during the reporting period).


Ref.

PLANNED ACTIVITIES

STATUS OF IMPLEMENTATION



















2.4 Project planning for the next period
Short description of the activities to be carried out during the next 6-month period. Please, use the same format as under Chapter 2.2.1.


Ref.

ACTIVITIES

DESCRIPTION/COMMENTS



















2.5 Project activity schedule for the next period
Please indicate the sequence of the activities to be carried out during the next 6-month period. Please, use the arrows to illustrate the duration, logical sequence, and possible links between activities.


Ref.

ACTIVITIES


SCHEDULE (Months 1-6)

1

2

3

4

5

6









































































2.6 List of reports and other documents produced by the project


Ref.

Title / Description

Date

Already provided

Attached

































For instance:

Ref.

Title / Description

Date

Already provided

Attached

1

Programme/Manual on Shoreline Cleanup

01/98

yes





5













If you have

- organised an event (seminar, training, study tour, etc.),

- produced, disseminated, published material and documents for an event (e.g. brochures, video, pictures, booklets, etc.),

please include a copy / a set of

- any material and documents already produced, disseminated or published,

- the agenda or the programme of the event, the list of participants (+ tel. no), etc.
Please add any relevant annexes to the report.



NB Please, refer to the contract concerning the acknowledgement of the support given by the European Commission including the use of the LIFE logo.



Section III - Financial report




Project Reference

LIFETCY 99 / /



3.1 Financial information
Please use the following table to provide information on the status of project expenditure compared with the budget initially estimated (as stipulated in Annex II of the contract).

The column entitled "Total actual project costs to date" should mention the project's actual expenses incurred from the beginning of the project to date.

Annex III of the contract provides relevant financial guidelines and information.





EURO

%

Total cost of the project










Total eligible cost of the project










LIFE maximum assistance










Minimum threshold for advancing the intermediate payment










This section should be completed following the information provided in Annex II of the contract.



The expenditure concerns the period

from:




to:






Payment received
to date:


Type
(please, specify)

Date

Amount
(specify currency)

Exchange rate

Amount in
EURO


advance













Interim 1













Final















initially estimated breakdown of total and eligible costs

Categories of expenditure

Total cost
in EURO


(as per annex II of the contract)

Total eligible cost
in EURO


(as per annex II of the contract)

1. Personnel









4. Durable equipment***







4.1 Infrastructure

0.00

0.00

4.2 Equipment***








4.4 Non eligible

0.00

0.00

5. Consumables







6. Publications







7. Other costs







TOTAL







This section should be completed following the information provided in Annex II of the contract



Bank account number




Bank details (full name, address)



Opened in the name of





3.2 Amendment(s) to the contract, if relevant


AMENDED estimated breakdown of total and eligible costs

Categories of expenditure

Total cost
in EURO


(as per amended annex II
of the contract)


Total eligible cost
in EURO


(as per amended annex II
of the contract)


1. Personnel









4. Durable equipment***







4.1 Infrastructure

0.00

0.00

4.2 Equipment***








4.4 Non eligible

0.00

0.00

5. Consumables







6. Publications







7. Other costs









Request submitted to the EC on:
/ / 20

Approved by the EC on:

/ / 20

3.3 Summary of the expenditure incurred for the implementation of the project since its start - Breakdown per categories (BpC)

Categories
of expenditure


Total cost
in
EURO

(as per annex II
of the contract)


Total eligible cost
in
EURO

(as per annex II
of the contract)





Total project cost
incurred
to date
in
EURO


Total actual project costs to date
in EURO

actually incurred
by the Beneficiary
*

actually incurred by
the project partner(s)
**

(= other sources of financing)


incurred with
LIFE contribution


incurred with the
Beneficiary's own
contribution


1. Personnel




















7. Other costs



















TOTAL in EURO



























A =

B

+

C

+

D

* and recorded in the legal accounting of the beneficiary.

** other project expenses which are not recorded in the accounting of the beneficiary (= supported by third parties/project partners but not reimbursed by the beneficiary).

Contributions in kind and voluntary work are regarded as non eligible and should therefore be indicated for information purposes only and in brackets.

*** subject to linear depreciation over a period of 5 years.



IMPORTANT

Please note that In view of the interim report and related interim payment request, the total amount without VAT and/or the total amount with non-recoverable VAT should be provided, depending on whether the beneficiary has provided the proof that VAT is not recoverable and therefore regarded as an eligible cost.



6th-Monthly Progress Report – Version 1999

page n°




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