National medal




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Note 1: As applicable, 1st, 2nd or 3rd Clasps, etc. Please keep clasp levels separate within each schedule. Do not mix different clasp levels in the same page.
Note 2: If the nominee is no longer serving please enter the highest occupational category or rank achieved. Please do not enter “Former Member”.
Note 3: Indicate whether the member has signed a privacy declaration (see Annex 4).

Annex 4 Privacy declaration and principles


Privacy declarations completed by members prior to their recommendation for the award of the National Medal or clasp should take the following form.

Members must be provided with the Information Privacy Principles (see over) at the same time as they are asked to complete such a declaration.


Declaration

Information provided in your recommendation for the National Medal (the Medal) will be disclosed to the Australian Honours and Awards Secretariat at Government House, Canberra, as part of the approval process. If approved, details of the award will be provided to the Department of the Prime Minister and Cabinet and your name, award and date of award will be made available through the searchable database on the Australian honours website www.itsanhonour.gov.au. Once this information appears on the internet the Department of the Prime Minister and Cabinet has no control over its subsequent use and disclosure. Use and disclosure of your personal information is in accordance with the attached Information Privacy Principles 1, 2, 3, 10 and 11 under the (Commonwealth) Privacy Act 1988.

I declare that:

a. I have been advised how my personal information will be used to recommend me for the award of the National Medal or clasp; and

b. I have read and I understand the attached Information Privacy Principles 1, 2, 3, 10 and 11.

Please print your full name Please sign

Date ......../ ......../ ........

Information Privacy Principles
(section 14 of the Privacy Act 1988)

IPP 1 - Manner and purpose of collection of personal information

The information must be necessary for the agency’s function and collected fairly and lawfully.

1. Personal information shall not be collected by a collector for inclusion in a record or in a generally available publication unless:

(a) the information is collected for a purpose that is a lawful purpose directly related to a function or activity of the collector; and

(b) the collection of the information is necessary for or directly related to that purpose.

2. Personal information shall not be collected by a collector by unlawful or unfair means.

IPP 2 - Solicitation of personal information from individual concerned



This is often called an IPP 2 notice. The agency must tell you the purpose of the collection, any laws which give them authority to collect the information and who they usually disclose or give the information to.

Where:


(a) a collector collects personal information for inclusion in a record or in a generally available publication; and

(b) the information is solicited by the collector from the individual concerned;

the collector shall take such steps (if any) as are, in the circumstances, reasonable to ensure that, before the information is collected or, if that is not practicable, as soon as practicable after the information is collected, the individual concerned is generally aware of:

(c) the purpose for which the information is being collected;

(d) if the collection of the information is authorised or required by or under law - the fact that the collection of the information is so authorised or required; and

(e) any person to whom, or any body or agency to which, it is the collector's usual practice to disclose personal information of the kind so collected, and (if known by the collector) any person to whom, or any body or agency to which, it is the usual practice of that first mentioned person, body or agency to pass on that information.

IPP 3 - Solicitation of personal information generally

The information must be relevant, up to date and complete. The collection of the information must not be unreasonably intrusive.

Where:


(a) a collector collects personal information for inclusion in a record or in a generally available publication; and

(b) the information is solicited by the collector:

the collector shall take such steps (if any) as are, in the circumstances, reasonable to ensure that, having regard to the purpose for which the information is collected:

(c) the information collected is relevant to that purpose and is up to date and complete; and

(d) the collection of the information does not intrude to an unreasonable extent upon the personal affairs of the individual concerned.
IPP 10 - Limits on use of personal information

Outlines the rules about keeping accurate, complete and up to date personal information; using information for a relevant purpose; and only using the information for another purpose with your consent unless special circumstances apply such as health and safety or law enforcement.

1. A record-keeper who has possession or control of a record that contains personal information that was obtained for a particular purpose shall not use the information for any other purpose unless:

(a) the individual concerned has consented to use of the information for that other purpose;

(b) the record-keeper believes on reasonable grounds that use of the information for that other purpose is necessary to prevent or lessen a serious and imminent threat to the life or health of the individual concerned or another person;

(c) use of the information for that other purpose is required or authorised by or under law;

(d) use of the information for that other purpose is reasonably necessary for enforcement of the criminal law or of a law imposing a pecuniary penalty, or for the protection of the public revenue; or

(e) the purpose for which the information is used is directly related to the purpose for which the information was obtained.

2. Where personal information is used for enforcement of the criminal law or of a law imposing a pecuniary penalty, or for the protection of the public revenue, the record-keeper shall include in the record containing that information a note of that use.

IPP 11 - Limits on disclosure of personal information

Sets out when an agency can disclose personal information about you to someone else, for example another agency.

1. A record-keeper who has possession or control of a record that contains personal information shall not disclose the information to a person, body or agency (other than the individual concerned) unless:

(a) the individual concerned is reasonably likely to have been aware, or made aware under Principle 2, that information of that kind is usually passed to that person, body or agency;

(b) the individual concerned has consented to the disclosure;

(c) the record-keeper believes on reasonable grounds that the disclosure is necessary to prevent or lessen a serious and imminent threat to the life or health of the individual concerned or of another person;

(d) the disclosure is required or authorised by or under law; or

(e) the disclosure is reasonably necessary for the enforcement of the criminal law or of a law imposing a pecuniary penalty, or for the protection of the public revenue.

2. Where personal information is disclosed for the purposes of enforcement of the criminal law or of a law imposing a pecuniary penalty, or for the purpose of the protection of the public revenue, the record-keeper shall include in the record containing that information a note of the disclosure.

3. A person, body or agency to whom personal information is disclosed under clause 1 of this Principle shall not use or disclose the information for a purpose other than the purpose for which the information was given to the person, body or agency.
* * *

Annex 5 Defence Service and the National Medal



Defence service and the National Medal

Regulation No

Nature of service


Time requirements

or restrictions?

Who nominates

for Medal?

Who qualifies?

Which medal(s)?

19

ADF





  • Minimum 15 years DFSA efficient service or DLSM qualifying service before 20/4/1982 and

  • at least one day of that service on, or after, 14/2/1975

Chief of the Defence Force or delegate

Persons with ADF service which meets “Time requirements or restrictions.”

National Medal and either DFSA or DLSM. (In practice, would have DFSA unless an election has been made to receive the DLSM)

20

ADF then eligible

civilian service.



Must have left the ADF.
Must not have made an election under regulation 21
Must have at least one day’s eligible service

(ADF or civilian) on, or after 14/2/1975.



Chief Officer of civilian approved organisation.

Persons with

unrecognised qualifying/efficient ADF service

(i) insufficient for a defence long service award or (ii) who received defence long service award(s), but have excess service which was insufficient for a clasp and who subsequently undertake eligible service in civilian approved organisation(s) for the National Medal.
Can count all of (i) or excess at (ii) for National Medal.
Service so counted is treated as if eligible service in an approved organisation.

National Medal


(If subsequent to using this regulation the person rejoins the ADF and wants ADF service which has been counted for the National Medal or clasp by use of this regulation to be counted for a defence long service award, then the person must surrender National Medal or clasp earned as a result of using this regulation. On return to ADF, the person is not obliged to have that part of prior defence service which has been counted under regulation 20 re-credited to defence long service award, but cannot count it for both awards.)

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