Minutes of the sparta public library board of trustees

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March 5, 2012

The regularly scheduled meeting of the Sparta Public Library Board of Trustees was called to order by President Domenica McDonald on March 5, 2012 in the main study area.
Members present: Absent: MaryAnn Clendenin,

Helen Menke Ann Bourner

Don Adams Steven Gerlach

Domenica McDonald Fran Vallo

Richard Cavalier Peggy Petkas

Cristy Stupegia, Librarian

The minutes of the February 6, 2012, meeting was reviewed. It was moved by Richard Cavalier and seconded by Fran Vallo to approve the minutes. Motion carried unanimously.
Correspondence: A letter from the state library stated we will be receiving our 2012 per capita grant, $4,411.70. No time line was stated as to when we would receive the monies.
Treasurer’s Report:

After review of the report, it was moved by Richard Cavalier and seconded by Steve Gerlach to accept the Treasurer’s Report. It was moved by Richard Cavalier and seconded by Fran Vallo to pay all outstanding bills and any other outstanding bills due before the next board meeting. Motion carried unanimously.

Librarian’s Report:

  1. Cristy reminded the board to make sure to submit the completed “State of Economic Interest” form to the County Clerk.

  2. Cristy stated we still need to set a date for the Open Meeting act

  3. On March 1, we received $12.500 for the Project Next Generation. Cristy along with Jenny Hobeck and June Cohoon will begin work on the grant.

  4. Terry Waldron has asked the board to grant him permission to hold a weekly art class for adults using the library meeting room. A motion was made by Don Adams; the board grants Terry his request to conduct an art class, under the heading of the Friends as a fund raiser, seconded by Fran Vallo. Motion carried.

Financial Report:

At 7:28 a motion was made by Richard Cavalier and seconded by Don Adams to go into closed session Motion carried. The Board returned to the regular meeting at 9:50.


Domenica reported on the dollar figures from the February 27th meeting with the city concerning the library budget. Gary Stevens stated that the board is facing a tough decision.

  1. Steve Gerlach presented the budget for 2012-13. Richard Cavalier moved and seconded by Fran Vallo to accept the 2012 -13 budget beginning April 1, 2012. Motion carried unanimously.

  2. Richard Cavalier moved and seconded by Fran Vallo to approve the tax levy as presented for the 2012 -13 fiscal year. Motion carried unanimously

  3. Fran Vallo moved and seconded by Richard Cavalier that due to the projected budget deficit for 2012-13 the full time library employees will be responsible for $1500 of their health insurance deductible. . Motion passed unanimously The board will review the library expenses in 6 months with the option to raise the employee deductible or have employees pay part of their premium.

New Business:

Steve Gerlach moved and seconded by Richard Cavalier to close the library on April 6th and Saturday April 7th. Motion passed

Richard and Peggy are to work on maintenance. Peggy is to ask Corey Rheinecker to see about pulling up the sticker bushes.

Hardees have a fund raiser program where an organization chooses a day with Hardees and passes out fliers announcing the promotional. The client brings in a Hardees flyer on the given day with the organization receiving 20% of the total bill. Don will check on details

Old Business:

Board members were reminded that the city will be honoring Helen Menke for her years of service on Monday 12th at 7.p.m. at the city hall

Don Adams moved and seconded by Steve Gerlach to adjourn—Meeting adjourned at 10:10 p.m.

The next regular meeting will be Monday April 2, 2012

Respectfully submitted,

Peggy Petkas

Secretary –Pro Tem

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