Kernel Systems Management Guide Version 0 July 1995 Revised May 2013 Department of Veterans Affairs (VA) Office of Information and Technology



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Kernel

Systems Management Guide



Version 8.0

July 1995



Revised May 2013

Department of Veterans Affairs (VA)

Office of Information and Technology (OIT)

Product Development (PD)

Revision History



Table 1. Documentation revision history

Date

Version

Description

Author

05/31/2013




Updates:

  • Updates for Patch XU*8.0*614 based on feedback from Herlan Westra:

  • Added the Single User Menu Tree Rebuild option [XQBUILDUSER] to the "" section. It was attached to the Menu Rebuild Menu option [XQBUILDMAIN].

  • Added the XQBUILDMAIN option to

  • Added the XQ LIST UNREFERENCED OPTIONS option to the "" section.

  • Added the XQ MENUMANAGER PROMPT parameter to the "" section.

  • Renamed and updated the "User Management Menu" section.

T. Blom

H. Westra



04/30/2013




Tech edit updates:

  • XU*8.0*580: Updated document for Kernel Patch XU*8.0*580 in support of the Drug Enforcement Agency (DEA) e-Prescribing of Controlled Substances (CS) (ePCS) using Public Key Infrastructure (PKI).

  • Added the "DEA ePCS Utility" chapter with the following subsections:

  • Overview

  • Processes

  • Configuring the DEA ePCS Utility, including instructions to:

  • Set the XUEPCS REPORT DEVICE Parameter.

  • Add DEA ePCS Utility Users.

  • Using the DEA ePCS Utility (includes description of all Menus/Options).

  • Prescription Validation and Verification Process—PKIServer.exe Application

  • PIV Card Validation—Revocation Server

  • Windows Authentication and Crytographic Operations

  • Reformatted document to follow current style guide and standards.

  • Replaced references from "VA FileMan Getting Started Manual" to "VA FileMan User Manual," since the next VA FileMan 22.n software version will be creating a new "VA FileMan Getting Started Manual."

  • Patches XU*8.0*602: Updated the following sections, as per H. Westra:

  • "Processing Alerts" section.

  • "Surrogates and Alerts" section.

  • Updated the "Understanding DUZ (User Number)" section to give a more detailed explanation and examples of the DUZ array.

  • Updated the "KEEP AT TERMINATE" section as per email from C. Allard, J. Ivey, A. Lashley, and H. Westra.

  • Patch XU*8.0*546: Support for Device Hunt Groups was removed. This includes removal of the *HUNT GROUP (#29) and HUNT GROUP DEVICE (#30) fields in the DEVICE file (#3.5). Sites had to remove any HUNT GROUP devices before installing this patch using VA FileMan to find any existing Hunt Groups. Chapter 18, "Hunt Groups" was deleted from this manual. Also, any references to "Hunt Groups" were removed.

  • Added blue font highlighting and underline to signify internal links to figures, tables, or sections for ease of use, similar to what one sees to hyperlinks on a Web page.

  • Updated document for Section 508 conformance using word's built-in Accessibility check:

  • Added table bookmarks.

  • Added screen tips for all URL links.

  • Changed all floating callout boxes to in-line, causing reformatting of numerous dialogue screen captures.

C. Allard

T. Blom


J. Ivey

A. Lashley

R. Mendoza

H. Westra



06/06/2012

6.0

Updates:

  • Added the "XU USER START-UP Option" section. The XU USER START-UP option was added with Kernel Patch XU*8.0*593.

  • Added Section 18.6.4 "Verify HFS and Null Device Setup (required)," in the "Troubleshooting" section in Chapter 18, "Device Handler: System Management."

  • Updated all VA organizational references.

  • Revised all version numbers in the "Revision History" section.

  • Updated the "Orientation" section.

  • Updated the overall document for current national documentation standards and style guides. For example:

  • Changed all Heading n styles to use Arial font.

  • Changed all Heading n styles to be left justified.

Software Versions:

Kernel 8.0

Toolkit 7.3

Oakland, CA Office of Information Field Office (OIFO):

  • Maintenance Development Manager—Jack Schram

  • Developers—Gary Beuschel, Ron DiMiceli, Joel Ivey, Raul Mendoza, Roger Metcalf, Ba Tran, and Herlan Westra

  • Technical Writer—Thom Blom

03/22/2010

5.3

Updates:

  • Added Section 27.3, "Edit Install Status Option released with Kernel Patch XU*8.0*539.

  • Added Figure 294 Edit Install Status option—Sample user dialogue.

Software Versions:

Kernel 8.0

Toolkit 7.3

Oakland, CA Office of Information Field Office (OIFO):

  • Maintenance Development Manager—Jack Schram

  • Developers—Gary Beuschel, Alan Chan, Ron DiMiceli, Wally Fort, Jose Garcia, Joel Ivey, Raul Mendoza, Roger Metcalf, and Ba Tran

  • Technical Writers—Thom Blom and Susan Strack

11/16/2009

5.2

Updates:

  • Updated references to the CHCKSUM^XTSUMBLD direct mode utility throughout.

  • Updated the "Orientation" section.

  • Updated organizational references.

  • Minor format updates (e.g., reordered document revision history table to display latest to earliest, added outline numbering).

  • Other minor format updates to correspond with the latest standards and style guides.

  • Updated the "Automatically Deactivating Users" section in Chapter 5, "Signon/Security: System Management" for Kernel Patch XU*8.0*514.

  • Re-ordered and edited all topics in Chapter 18, "Device Handler: System Management." Also, added updates to the Device handler based on Kernel Patch XU*8.0*440.

  • Moved the following chapter content from the Kernel Systems Management Guide to the Kernel Developer's Guide, because the functions documented are more developer-related than system management-related:

  • Miscellaneous Programmer Tools: Programmer Options Menu and %Z Editor; see the "Miscellaneous Developer Tools" chapter in the Kernel Developer's Guide.

  • Routine Tools; see the "Routine Tools" section in the "Toolkit: Developer Tools" chapter in the Kernel Developer's Guide.

  • Verification Tools; see the "Verification Tools" section in the "Toolkit: Developer Tools" chapter in the Kernel Developer's Guide.

  • XGF Function Library; see the "XGF Function Library" section chapter in the Kernel Developer's Guide.

  • Updated Section 12.1.3 and 12.1.6.2 for Kernel Patch XU*8.0*482.

  • Reviewed and updated all chapters for minor format changes (e.g., bulleted lists and tables), style updates, spelling, and grammar fixes.

Software Versions:

Kernel 8.0

Toolkit 7.3

Oakland, CA OIFO:

  • Maintenance Development Manager—Jack Schram

  • Developers—Gary Beuschel, Alan Chan, Ron DiMiceli, Wally Fort, Jose Garcia, Joel Ivey, Raul Mendoza, Roger Metcalf, and Ba Tran

  • Technical Writers—Thom Blom and Susan Strack

06/10/2008

5.1

Updates:

  • Updated the "Defining a Strong Verify Code" section.

  • Updated Chapter 7, "File Access Security," based on the newly created VA FileMan (Version 22) and Kernel (Version 8.0) File Access Security supplemental document on the VDL.

  • Deleted "Default Task Priority" section from this manual.

  • Moved the "Error Screens" section from Chapter 25, "TaskMan: System Management—Operation" to Chapter 16, "Error Processing."

  • Updated the "Alpha/Beta Tracking" section in Chapter 26. Merged information from the Kernel Systems Management Guide (this manual) into the Kernel Developer's Guide in order to avoid duplication and confusion with instructions/procedures.

  • Updated VA OIT organization changes and the document properties (e.g., Title, Author, Creation Dates, Keywords, etc.).

  • Updated references to the VDL.

  • Removed all references to HSD&D.

  • Updated Alert options in Figure 122 and added the missing descriptions for those Alert-related options.

  • Completed updates to remove obsolete references to MSM, PDP, 486, VAX Alpha, etc. and updated references to DSM for OpenVMS to Caché where appropriate.

  • Updated content references to checksum compares based on Kernel Patch XU*8.0*393.

  • Changed references from "%INDEX" to "XINDEX" where appropriate.

  • Updated Section III, Device Handler chapters.

  • Deleted "Kermit" section.

  • Updated "Special Queueing" section in Chapter 25. Added Table 41.

  • Updated "Security Forms" section in Chapter 5, "Signon/Security: System Management."

Software Versions:

Kernel 8.0

Toolkit 7.3

Oakland, CA OIFO:

  • Maintenance Development Manager—Jack Schram

  • Developers—Gary Beuschel, Alan Chan, Ron DiMiceli, Wally Fort, Jose Garcia, Joel Ivey, Raul Mendoza, Roger Metcalf, Skip Ormsby, and Ba Tran

  • Technical Writer—Thom Blom and Susan Strack

02/08/2007

5.0

The Kernel Toolkit documentation set is being combined with the Kernel documentation set. All Kernel Toolkit content will be moved to the appropriate Kernel manual, section, and chapter.

In the Kernel Systems Management Guide, the following Kernel Toolkit chapters have been added to the new "Toolkit" Section VI:



  • Multi-Term Look-Up (MTLU)

  • Routine Tools

  • Verification Tools

  • Also Changed Kernel document title references to:

  • Kernel Developer's Guide (previously known as the Kernel Programmer Manual).

  • Kernel Systems Management Guide (previously known as the Kernel Systems Manual).

Software Versions:

Kernel 8.0

Toolkit 7.3

Oakland, CA OIFO:

  • Maintenance Development Manager—Jack Schram

  • Developers—Alan Chan, Wally Fort, Jose Garcia, Joel Ivey, Mike Meighan, Raul Mendoza, Roger Metcalf, Skip Ormsby and Ba Tran

  • Technical Writer— Thom Blom and Susan Strack

07/13/2006

4.0

Updates:

  • Made minor formatting updates throughout.

  • Changed the original "Other Tools" section to become the "Toolkit" section, see note below.

  • Added "Multi-Term Look-Up (MTLU)" and "Tools" chapters from the original Toolkit User Manual (7.3), see note below.

  • Removed the "Response Time Measures" section from the original "Capacity Management" chapter in the Toolkit User Manual (7.3), see note below. Kernel Toolkit Patch XT*7.3*102 removed all Response Time Log Option menu options [XURTL*].

  • All Kernel Toolkit content currently in the Kernel Toolkit User Manual and Kernel Toolkit Technical Manual is being absorbed by the Kernel Systems Management Guide, Kernel Developer's Guide, and Kernel Technical Manual. Other Toolkit content has been replaced by other manual sets, including:

  • Duplicate Record Merge: Patient Merge

  • Resource Usage Monitor (RUM)

  • Statistical Analysis of Global Growth (SAGG)

  • Capacity Management (CM) Tools

Software Versions:

Kernel 8.0

Toolkit 7.3

Oakland, CA OIFO:

  • Maintenance Development Manager—Jack Schram

  • Developers—Alan Chan, Wally Fort, and Joel Ivey

  • Technical Writer:—Thom Blom and Susan Strack

02/03/2006

3.0

Updates:

  • Reformatted document to the latest SOP and Style Guidelines.

  • Updated files, routines, options, APIs, security keys, etc.

Software Version: 8.0

Oakland, CA OIFO Legacy VistA Maintenance Team

12/20/2004

2.1

Reviewed document and edited for the "Data Scrubbing" and the "PDF 508 Compliance" projects.

Data Scrubbing—Changed all patient/user TEST data to conform to OIT standards and conventions as indicated below:

The first three digits (prefix) of any Social Security Numbers (SSN) start with "000" or "666."

Patient or user names are formatted as follows: XUPATIENT,[N] or XUUSER,[N] respectively, where the N is a number written out and incremented with each new entry (e.g., XUPATIENT, ONE, XUPATIENT, TWO, etc.).

Other personal demographic-related data (e.g., addresses, phones, IP addresses, etc.) were also changed to be generic.



PDF 508 Compliance—The final PDF document was recreated and now supports the minimum requirements to be 508 compliant (i.e., accessibility tags, language selection, alternate text for all images/icons, fully functional Web links, successfully passed Adobe Acrobat Quick Check).

Software Version: 8.0

Technical Writer—Thom Blom, Oakland OIFO

12/09/2004

2.0

Kernel 8.0 documentation reformatting/revision.

This is the initial complete reformatting of the Kernel Systems Management Guide since its original release in July 1995.

The largest change with the Kernel Systems Management Guide is that all developer-specific content has been extracted and placed into a new Kernel Developer's Guide.

Also, at this point in time, only minimal content updates have been made based on select released Kernel patches. Due to time constraints, not all released Kernel patches with content changes have been added at this time. We wanted to get a new baseline document published so that in the future we can more easily update the Kernel Systems Management Guide.

As time allows, we will be updating this reformatted manual with all released patch information that affects its content. Because of the chapter-numbering scheme, future additions can be made with minimal disruption to the entire manual page flow.

Thanks for your patience!



Software Version: 8.0

Technical Writer—Thom Blom, Oakland OIFO

07/--/1995

1.0

Initial Kernel 8.0 software and documentation release

Software Version: 8.0

San Francisco, CA Office of Information Field Office (OIFO):

  • Project Manager—Hans Von Blanckensee

  • Developers—Kernel Development Team

  • Technical Writer—Kyle Clarke


Patch Revisions

For the current patch history related to this software, see the Patch Module on FORUM.

Contents



Systems Management Guide i

July 1995 i

Revision History iv

Overview iv

Processes iv

Configuring the DEA ePCS Utility, including instructions to: iv

Using the DEA ePCS Utility (includes description of all Menus/Options). iv

Prescription Validation and Verification Process—PKIServer.exe Application v

PIV Card Validation—Revocation Server v

Windows Authentication and Crytographic Operations v

Figures and Tables xxxiv

Orientation liv

The first three digits (prefix) of any Social Security Numbers (SSN) will begin with either "000" or "666". lvi

Patient and user names will be formatted as follows: [Application Name]PATIENT,[N] and [Application Name]USER,[N] respectively, where "Application Name" is defined in the Approved Application Abbreviations document and "N" represents the first name as a number spelled out and incremented with each new entry. For example, in Kernel (KRN) test patient and user names would be documented as follows: KRNPATIENT,ONE; KRNPATIENT,TWO; KRNPATIENT,THREE; etc. lvi

Kernel—VistA M Server software lix

VA FileMan data structures and terminology—VistA M Server software lix



1 Introduction 1

1.1 Users 1

1.2 System Managers 2

I. Operations Management 5

2 Operations Management—User Management 7

2.1 User Management Menu—XUSER 7

2.2 User Management Menu—XUOPTUSER 8

2.3 Manage User File Menu—XUSER FILE MGR 8

2.4 User Security Menu—XUSER SEC OFCR 9

2.5 User's Toolbox Menu—XUSERTOOLS 9



3 Operations Management—Developer Utilities 11

3.1 Programmer Options Menu 11

3.2 Routine Management Menu 12

II. Signon/Security 13

4 Signon/Security: User Interface 15

4.1 Signing On 15

4.1.1 Defining a Strong Verify Code 17

Uppercase letters 17

Lowercase letters 17

Numbers 17

Special characters/symbols that are neither letters nor numbers (e.g., -, _, #, &, $, *, @) 17

Letters (of any case) 17

Numbers 17

Special characters/symbols that are neither letters nor numbers (e.g., -, _, #, &, $, *, @) 17

4.1.1.1 Why Longer Passwords? 18

4.1.2 LOGIN Menu Template 19

4.1.3 Signon Shortcuts 19

4.1.4 Normal Signoff 20

4.1.5 Abnormal Signoff and Error Handling 20

4.1.6 Terminal Type Prompt 21

4.2 Escaping from a Jumbled Screen 21

4.3 Alerts 22

4.4 User's Toolbox Menu 22

4.5 Change my Division Option 23

4.6 Edit User Characteristics Option 24

4.7 Display User Characteristics Option 27

4.8 Switch UCI Option 28

4.9 Summary 28



5 Signon/Security: System Management 29

5.1 Signon Process 29

5.1.1 Introductory Text 29

5.1.2 Parameters Checked during Signon 30

5.1.2.1 Signon Attempts and Device Lock-out Times 30

5.1.2.2 MAX SIGNON ALLOWED 31

5.1.2.3 PROHIBITED TIMES FOR SIGN-ON 32

5.1.2.4 Multiple Sign-On Restriction 33

5.1.2.5 INTERACTIVE USER'S PRIORITY 33

5.1.2.6 ASK DEVICE TYPE AT SIGN-ON 33

5.1.2.7 Display Attributes (DA) Return Codes 34

5.1.2.8 SELECTABLE AT SIGNON 34

5.1.2.9 LIFETIME OF VERIFY CODE 34

5.1.2.10 AUTO-GENERATE ACCESS CODES 35

5.1.2.11 DEFAULT INSTITUTION and AGENCY 35

5.1.2.12 AUTO MENU 35

5.1.2.13 TYPE-AHEAD 35

5.1.2.14 TIMED READ 36

5.1.2.15 POST SIGN-IN MESSAGE 36

5.1.3 XU USER SIGN-ON Option 36

5.1.4 XU USER START-UP Option 36

5.1.5 Clear all users at startup Option 37

5.1.6 Enabling and Disabling Logons 37

5.2 Adding New Users 38

5.2.1 Add a New User to the System Option 38

5.2.1.1 NEW PERSON File (#200) Required Fields 38

5.2.2 Grant Access by Profile Option 39

5.2.3 Security Forms 39

5.3 Edit an Existing User Option 47

5.3.1 Additional Attributes Editable by Users 55

5.3.2 Edit User Characteristics Form and Template 55

5.4 Deactivating and Reactivating Users 56

5.4.1 Deactivating Users 56

5.4.2 Automatically Deactivating Users 57

5.4.2.1 Termination Process 58

5.4.2.2 Academic Affiliation Waiver 58

5.4.3 Purging Mail and Security Keys for Inactive Users 59

5.4.4 Reactivating Users 59

5.5 User Management Menu 60

5.5.1 Find a User Option 60

5.5.2 List Users Option 60

5.5.3 Print Sign-on Log Option 61

5.5.4 Release user Option 61

5.5.5 User Inquiry Option 61

5.5.6 User Status Report Option 61

5.6 Signon Audits 62

5.6.1 Signon Statistics 62

5.6.2 Failed Access Attempts Audit 62

5.6.3 Purge Old Access and Verify Codes 63

6 Electronic Signatures 65

6.1 User Interface 65

6.1.1 Electronic Signature code Edit Option 65

6.2 System Management 66

6.2.1 Electronic Signature Block Edit Option 66

6.2.2 Clear Electronic signature code Option 66



7 File Access Security 67

7.1 User Interface 67

7.2 System Management 69

7.2.1 When is File Access Security Checked? 69

7.2.2 What in VA FileMan is Still Protected by the File Manager Access Code? 70

7.2.3 Purpose for Granting File Access 70

7.2.4 Who Needs File Access? 71

7.2.5 Levels of File Access Security 71

7.2.6 Audit Access to Files 74

7.2.7 How to Grant File Access 75

7.2.8 Using the File Access Options 75

7.2.8.1 Understanding DUZ (User Number) 76

LANGUAGE field (#.01) of the TRANSLATION subfield (#.847) of the DIALOG file (#.84). 77

LANGUAGE field (#200.07) in the NEW PERSON file (#200). 77

DEFAULT LANGUAGE field (#207) in the KERNEL SYSTEM PARAMETERS file (#8989.3), which overrides the setting of the LANGUAGE field (#200.07). 77

7.2.8.2 Using Ranges of File Numbers 78

7.2.8.3 Queuing File Access Specifications 79

7.3 Running the File Access Security Conversion 79

7.3.1 Advantages 79

7.3.2 Advance Preparation for the Conversion 79

7.3.2.1 ^DISV Global 80

7.3.2.2 Adding Explicit File Access for IRM 80

7.3.3 Summary of the File Access Security Conversion 82

7.3.4 File Access Security Conversion Instructions 83

7.3.5 After the File Access Security Conversion 85




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