Electronic Reporting Systems ers website User Guide July 2009
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Electronic Reporting Systems 
ERS Website User Guide July 2009 Chapter 1: Introduction 4 1.1 Sales Note Requirements 4 1.2 Takeover Declaration 4 1.3 Methods of submission 4 Chapter 2: Website 6 2.1 Introduction 6 2.2 Technical Helpdesk 7 2.3 UK Fisheries Department Helpdesks 8 Chapter 3: Public site 9 3.1 Introduction 9 3.2 To access the public site: 9 3.3 Using the public website 11 3.3.1 Vessel Register 11 3.3.2 Register of Buyers, Sellers and Auction Centres 13 3.3.3 Takeover Declarations 15 3.3.4 Document Download 15 Chapter 4: Secure access 16 4.1 Introduction 16 4.2 Initial login 17 4.3 Company Administration 20 Chapter 5: Data entry of sales notes using online form 24 5.1 Features of online data entry 24 5.2 Creating a sales note 24 5.3 Buyer’s Sales Note 25 5.4 Seller’s Sales Note 31 5.5 Saving a sales note 38 5.6 Correcting and withdrawing a sales note 39 5.7 Non Powered Vessels 43 5.8 Non vessel related landings 44 Chapter 6: Viewing / Manage Sales Note information 45 6.1 Manage Sales Note Screen 45 6.2 Sales Note Status 48 6.3 Failed Validation 49 52
Chapter 7: Takeover Declarations 53 7.1 Introduction 53 7.2 Accessing Takeover Declaration 54 7.3 Completing a Takeover Declaration 55 59 Annex 1: Codes 60 1.LOCATION CODES 60 a)ENGLAND 60 b) NORTHERN IRELAND 62 c) SCOTLAND 62 d) WALES 64 e) COMMONLY USED FOREIGN PORTS 64 2.SPECIES 64 a) Demersal excluding sharks, dogfish, skates and rays 65 b) Crustaceans 66 c) Molluscs/cephalopod 66 d) Pelagic species 67 e) Skates and Rays 68 f) Sharks and Dogfish 68 3.FISHING AREA 70 4.ICES/NAFO ZONES 70 5.DISPOSAL 71 6.DESTINATION OF WITHDRAWN PRODUCTS 71 7.FRESHNESS/GRADE 72 a)WHITE FISH 72 b)MACKEREL 73 c)NORWAY LOBSTER 73 8.SIZE 74 a)DEMERSAL SPECIES 74 b)PELAGIC SPECIES 75 c)SHELLFISH 76 9.PRESENTATION CODES 77 Chapter 1: IntroductionThe purpose of this guide is to provide detailed instructions of the new requirements for electronic reporting systems (ERS) including the submission of electronic sales notes and the methods of submission available. 1.1 Sales Note RequirementsEC Regulation No 1077/2008 requires that from the 1st of January 2009, registered buyers or sellers with an annual turnover of first sale fish of more than €400,000 will be required to record and submit records of first sales of fish by electronic means and will no longer have to submit paper copies of sales notes. The calculation is based on the annual turnover of first sale fish in relation to the current year minus two years. For example, for 2010, registered buyers and sellers annual turnover of first sales of fish will be measured against 2008 figures. Registered buyers and sellers may choose to submit sales notes electronically even if their turnover in first sale fish is below €400,000. If they choose electronic submission, they will not have to submit paper copies as well. Please note that it is an offence to buy or sell fish from an unlicenced or unregistered fishing vessel. A list of currently registered fishing vessels is available on the ERS website. 1.2 Takeover DeclarationUnder current EU regulation, where fish is landed but is not offered for sale or is intended for sale at a later date, the owner of the fish or their agent (‘the holder’) must complete and submit a takeover declaration. This document must contain similar information to the sales note information (except for price) and must also indicate the place where the products are stored. Takeover declarations must be submitted by electronic means by the ‘holder’ of the fish. 1.3 Methods of submission
Chapter 2: Website2.1 Introduction
 
Help links are available in the top right of each screen of the website. 
Example of help page available on ERS website. |