Chapter 1: Introduction 4
1.1 Sales Note Requirements 4
1.2 Takeover Declaration 4
1.3 Methods of submission 4
Chapter 2: Website 6
2.1 Introduction 6
2.2 Technical Helpdesk 7
2.3 UK Fisheries Department Helpdesks 8
Chapter 3: Public site 9
3.1 Introduction 9
3.2 To access the public site: 9
3.3 Using the public website 11
3.3.1 Vessel Register 11
3.3.2 Register of Buyers, Sellers and Auction Centres 13
3.3.3 Takeover Declarations 15
3.3.4 Document Download 15
Chapter 4: Secure access 16
4.1 Introduction 16
4.2 Initial login 17
4.3 Company Administration 20
Chapter 5: Data entry of sales notes using online form 24
5.1 Features of online data entry 24
5.2 Creating a sales note 24
5.3 Buyer’s Sales Note 25
5.4 Seller’s Sales Note 31
5.5 Saving a sales note 38
5.6 Correcting and withdrawing a sales note 39
5.7 Non Powered Vessels 43
5.8 Non vessel related landings 44
Chapter 6: Viewing / Manage Sales Note information 45
6.1 Manage Sales Note Screen 45
6.2 Sales Note Status 48
6.3 Failed Validation 49
52
Chapter 7: Takeover Declarations 53
7.1 Introduction 53
7.2 Accessing Takeover Declaration 54
7.3 Completing a Takeover Declaration 55
59
Annex 1: Codes 60
1.LOCATION CODES 60
a)ENGLAND 60
b) NORTHERN IRELAND 62
c) SCOTLAND 62
d) WALES 64
e) COMMONLY USED FOREIGN PORTS 64
2.SPECIES 64
a) Demersal excluding sharks, dogfish, skates and rays 65
b) Crustaceans 66
c) Molluscs/cephalopod 66
d) Pelagic species 67
e) Skates and Rays 68
f) Sharks and Dogfish 68
3.FISHING AREA 70
4.ICES/NAFO ZONES 70
5.DISPOSAL 71
6.DESTINATION OF WITHDRAWN PRODUCTS 71
7.FRESHNESS/GRADE 72
a)WHITE FISH 72
b)MACKEREL 73
c)NORWAY LOBSTER 73
8.SIZE 74
a)DEMERSAL SPECIES 74
b)PELAGIC SPECIES 75
c)SHELLFISH 76
9.PRESENTATION CODES 77
The purpose of this guide is to provide detailed instructions of the new requirements for electronic reporting systems (ERS) including the submission of electronic sales notes and the methods of submission available.
Help links are available in the top right of each screen of the website.
Example of help page available on ERS website.