The purpose of this guide is to provide detailed instructions of the new requirements for electronic reporting systems (ERS) including the submission of electronic sales notes and the methods of submission available.
1.1 Sales Note Requirements
EC Regulation No 1077/2008 requires that from the 1st of January 2009, registered buyers or sellers with an annual turnover of first sale fish of more than €400,000 will be required to record and submit records of first sales of fish by electronic means and will no longer have to submit paper copies of sales notes. The calculation is based on the annual turnover of first sale fish in relation to the current year minus two years. For example, for 2010, registered buyers and sellers annual turnover of first sales of fish will be measured against 2008 figures. Registered buyers and sellers may choose to submit sales notes electronically even if their turnover in first sale fish is below €400,000. If they choose electronic submission, they will not have to submit paper copies as well.
Please note that it is an offence to buy or sell fish from an unlicenced or unregistered fishing vessel. A list of currently registered fishing vessels is available on the ERS website.
1.2 Takeover Declaration
Under current EU regulation, where fish is landed but is not offered for sale or is intended for sale at a later date, the owner of the fish or their agent (‘the holder’) must complete and submit a takeover declaration. This document must contain similar information to the sales note information (except for price) and must also indicate the place where the products are stored. Takeover declarations must be submitted by electronic means by the ‘holder’ of the fish.
Each UK fisheries department have their own version of the website. For example, English registered buyers and sellers can gain access the system through: www.fishregister.gov.uk/england. Each website has the same functionality but differ in content for news and guidance notes.
Microsoft™ Internet Explorer 6.0 or newer is required to access the website.
The system will be available at all times. At least 72 hours notice will be given for any downtime on the website.
There is a public area of the website (see chapter 3) and a secure area (see chapter 4).
The ERS web site provides extensive on-line help. This is available in the top right hand side of every screen.
Help links are available in the top right of each screen of the website.