Award rules 2011-2013 awards year




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NATIONAL GARDEN CLUBS, INC. AWARDS

Please retain this awards listing and awards rules for 2011-13 awards years.


AWARD RULES 2011-2013

1. AWARDS YEAR: January 1 to December 31 annually. This applies to all projects submitted with application form. All awards may be presented annually, if merited. Any exceptions will be noted.


2. ELIGIBILITY: Only National Garden Clubs members are eligible to apply for NGC awards unless otherwise stated in the award description. Members are: member garden clubs, groups of member clubs, State Garden Clubs, NGC Regions, and individual members of garden clubs.

Junior, Intermediate, High School Garden Clubs, Individual Youth must be sponsored by a member garden club to be eligible for specific NGC awards.

National Affiliates, Affiliate Members, and International Affiliates are eligible to apply for Awards as noted.
3. APPLICATION FORMS: NGC has a NEW application form and procedure for applying for awards. The application form contains topics to be addressed along with any supporting photographs.


  • There is a three (3) page limit, using only the front of the page.

  • Binders and vinyl sheet protectors are no longer required or allowed.

  • Applications will not be returned. Exceptions noted.

  • Applications may be submitted electronically to the State Awards Chairman and National Awards Chairman where applicable.

  • Forms are available on the NGC website, www.gardenclub.org , and from State Awards Chairmen, IA Awards Chairman, Flower Show Achievement Awards Chairman, or Award of Excellence Chairman.

  • This NEW application form should not be used for Awards of Excellence or Flower Show Achievement Awards.

4. PROCEDURE FOR APPLYING AND DEADLINES:



APPLICANTS:

  • Complete the application form. Submit the original form (3 pages, only) to your State Awards Chairman by the deadline set by your state. If submitting by mail, include original and one copy.

  • Keep one copy for your records.

  • YEARBOOKS – complete the necessary information on the NGC Application Form. Do not answer the questions. Firmly clip two copies of the completed application form to the inside front cover (send only 1 yearbook). No envelope necessary.

  • PUBLICITY PRESS BOOKS – complete the necessary information on the NGC Application Form. Do not answer the questions. Prepare a Book of Evidence. No limit on number of pages. Submit to your State Awards Chairman by deadline set by your state.

  • PUBLICATIONS: Submit entry for #3, #12, or #13 in an envelope with one Application Form secured to outside and one enclosed inside envelope if sending by mail. Electronic submissions permitted. Submit entries to your State Awards Chairman by deadline set by your state.


STATE AWARDS CHAIRMAN:

  • All winners in each category must be sent by mail or e-mail by the State Awards Chairman to the NGC Awards Chairman, Bobbie Verser, 705 Stagecoach Village Circle, Little Rock, AR 72210, bobbieverser@att.net (501-455-2488), to arrive no later than January 15, any exceptions will be noted. A complete list of entries from your state should be included with submissions.

  • National Affiliate and Affiliate Members apply directly to: Bobbie Verser - no later than January 15.

  • International Affiliates: Apply to IA Awards Chairman: Ursula B. De Gomez,

Paseo de la Soledad 123, La Herradura Estado de Mexico 52784, ursulabeick@hotmail.com by January 15.

  • FLOWER SHOW ACHIEVEMENT AWARD winning entries in your state are sent to Jo Krallman, 4714 Pine Dr., Benton, AR 72019 krallman@sbcglobal.net (501)847-9171

  • PUBLICATIONS – If you are able to submit electronically for #3, #12, and #13, send winning entries in each category to Jackie Handley, JHandley09@aol.com. Her mailing address is 14205 B Greencroft Lane, Cockeysville, MD 21030. Phone (410)785-2068

  • YEARBOOKS AND PUBLICITY PRESS BOOKS – Winning entries in each category should be submitted by the State Awards Chairman to the Regional Awards Chairman according to regional deadlines.


REGIONAL AWARDS CHAIRMAN:

  • MEMBER AWARD OF HONOR – Forward winning entry to NGC Awards Committee Member, Jackie Davies, 1501 Concord Road, Wyomissing, PA 19610. jadDavies@comcast.net

(610)670-1751

  • YEARBOOKS AND PUBLICITY PRESS BOOKS – Selection of regional winners in each category will be made at regional level. Forward names of winners in each category to NGC Awards Committee Member, Jackie Davies, 1501 Concord Road, Wyomissing, PA 19610, jadDavies@comcast.net . (No yearbooks or publicity press books should be sent to the National level). These may be returned to states at regional meetings.

5. NUMBER OF APPLICATIONS:



Garden Clubs: One application for each size category (based upon membership) for each award may be submitted for evaluation to the NGC Awards Committee.

State Garden Clubs: One application for any award category may be submitted for evaluation to the NGC Awards Committee.

Note entry limitations on Awards: #20, #71-74, and Flower Show Achievement Award #5, and #25.
6. CATEGORIES BY SIZE:

Garden Club applications shall be judged according to size determined by number of members on whom NGC and state dues are paid, including Active, Associate, Inactive, Honorary, etc.

i Small Club: 29 members and under

ii Medium Club: 30-99 members

iii Large Club: 100 members and over



State Garden Clubs applications shall be judged according to size determined by number of members on whom NGC dues are paid, including garden club members, Affiliates, State Life Members, etc.
i. Small State: 1,999 members and under

ii. Medium State: 2,000-5,999 members

iii. Large State: 6,000 members and over


7. TROPHIES, MONETARY AWARDS, CERTIFICATES OF MERIT: Trophies and/or monetary awards shall be awarded to highest scoring entry among all applicable categories. The winner of a trophy or monetary award is determined from first place entries in each category. (Must score 90 or more to be awarded first place recognition). Certificates of Merit shall be presented to overall winners, Runners-up receive Certificates of Commendation (by category/size/type), and other award submissions receive Certificates of Appreciation. Awards and Certificates shall be presented at the NGC Convention.
8. A BOOK OF EVIDENCE should be prepared for the following only:

Flower Show Achievement Awards (10 pages (20 surfaces front & back))

Publicity Press Book (no limit on number of pages)

Information for preparing a Book of Evidence for the above may be found in guidelines that follow.
9. SCALE OF POINTS FOR ALL NGC AWARDS: (exceptions: Promotions, Publications, Yearbooks, Flower Show Achievement Awards, Publicity Press Books, Website, as noted).

Presentation 5 pts. - neat, concise, includes all required information on the NGC Awards Application Form (3 sheets allowed), or the Book of Evidence, if required.

Achievement 65 pts. - scope of project; need and fulfillment; benefit; accomplishment; comprehensiveness of work; activities to attain goals; evaluation of goals reached; educational; prior planning; very brief history if continuing project; financial report; other.

Participation 15 pts. - size of club; involvement of members, community, government agencies, professionals, youth, residents in facilities, others. Not all of these have to be involved.

Record or Documentation 15 pts. - supporting data (as applicable), clear, well-labeled and neatly attached before & after photographs if applicable, landscape plan (does not have to be professionally drawn), financial report, letters of appreciation, community awards, newspaper/magazine articles (if possible), radio or TV script (if possible), etc. Photocopies are permitted.

TOTAL 100 points
NGC AWARDS 2011-13


~ AWARDS OF EXCELLENCE ~

AWARD REQUIREMENTS:

  • NGC Award of Excellence Application Form – found on NGC website, www.gardenclub.org

  • One-page summary of Applicant’s qualifications for #23 or Summary of Project for #24 & #25

  • Maximum of 4 pages (front of page only) of text and photos/photocopies to cover all requirements in award description and Scale of Points for achievement, participation and record; no binders, vinyl sheet protectors, or staples


DEADLINE: All applications must be received by the NGC Award of Excellence Chairman by January 1. All will be judged by members of the Award of Excellence Committee at the Winter Executive Committee Meeting. Winners will be selected by a vote of the Executive Committee.
Mail or e-mail to NGC Award of Excellence Chairman:

Nancy Hargroves 804-784-0109 inbleum@comcast.net

1235 Dover Creek Lane 804-363-0771 (C)

Manakin Sabot, VA 23103-2532 804-784-2941 (fax)

#23 Award of Excellence is the highest award of National Garden Clubs presented to a non-member of NGC and sponsored by a State Federation. It may be awarded to an individual, organization, or institution that has made a significant contribution toward the advancement of goals and purposes of National Garden Clubs. The application for a NGC Award of Excellence may be obtained from the NGC website or the Award of Excellence Chairman. This application form must be accompanied by a one-page summary of the applicant’s qualifications, which also lists the applicant’s name, address and phone number. Text and photos/photocopies to substantiate the applicant’s qualifications for this award is limited to four (4) pages, front of page only.
SCALE OF POINTS FOR #23

Presentation 5

Achievement and Scope of Accomplishment 50

Advancement of NGC, Inc.’s Goals 35

Supporting Data 10

Total 100


#24 Award of Excellence for State Garden Clubs - A State Garden Club may apply for the Award of Excellence for an outstanding project. A monetary award of five hundred dollars ($500) will be given to the winner from each membership division. A maximum of four (4) NGC Awards of Excellence may be awarded per year. States will be divided into four (4) groups, according to membership numbers.

a. Membership under 1,000.

b. Membership from 1,001 to 3,999.

c. Membership from 4,000 to 7,999.

d. Membership over 8,000.
SCALE OF POINTS FOR #24 and #25

Presentation 5

Outstanding, Unusual or Distinctive Project 50

Advancement of NGC, Inc.’s Goals 35

Supporting Data 10 TOTAL 100
#25 Award of Excellence for Regions - One Certificate of Merit and $500 may be awarded for distinguished work in a Region for coordinated activity in accordance with the programs and objectives of NGC in which all states in the Region have participated. Application is made in the second year of an Administration.

CIVIC ACHIEVEMENT

#1 Civic Achievement The Kellogg Civic Achievement Award donated by Mrs. Frederick R. Kellogg may be awarded for distinguished civic or conservation work making permanent improvement for public benefit, e.g. establishing sanctuaries, experimental forests, municipal gardens, landscaping public buildings, etc. No commercial project is eligible.

A. Single member garden club - i small club, ii medium club, iii large club

B. Group of member clubs (councils, districts, etc.)
#2 Garden Center The Fisher Garden Center Award in honor of Mrs. Frederick T. Fisher may be awarded for a garden center, maintained by members, which in proportion to size has performed the greatest service to the community, e.g. library, lectures furthering NGC objectives, courses, exhibits, trial garden, youth involvement, networking with other civic organizations. Text to include days/hours center is open to public and activities held at center.

A. Single member garden club - i small club, ii medium club, iii large club

B. Group of member clubs (councils, districts, etc.)
#7 Special Achievement A Certificate of Merit may be awarded for outstanding civic work furthering NGC objectives and projects throughout club year or special project not provided for in another NGC Award.

A. Single member garden club - i small club, ii medium club, iii large club

B. Group of member clubs (councils, districts, etc.)

C. Individual garden club member

D. State Garden Club - i small state, ii medium state, iii large state

E. Affiliates (dues paid directly to NGC)



CONSERVATION/ENVIRONMENT

#6 Conservation A Certificate of Merit in honor of Lucile Droege Mauntel may be awarded for conservation activities, e. g. education or legislative activity; conservation field project; natural resource development, such as a watershed, erosion control, reforestation, wildlife refuge; overall excellence and well-balanced year’s conservation activities.

A. Single member garden club - i small club, ii medium club, iii large club

B. Group of member clubs (councils, districts, etc.)

C. Individual garden club member

D. State Garden Club - i small state, ii medium state, iii large state
#20 Roadside Beautification The Natural Lands Trust Roadside Beautification Award and $100 donation in memory of Hilda Fox by The Natural Lands Trust may be awarded for outstanding, permanent roadside beautification within the state. The program may be continuous, but must have advanced degree of completion prior to making application. This award may be given only once for the same program.

A. Single member garden club - i small club, ii medium club, iii large club

B. Group of member clubs (councils, districts, etc.)

D. State Garden Club - i small state, ii medium state, iii large state



  1. Affiliate (dues paid directly to NGC)


#39 Litter/Recycling/Reclamation The Harriet Thomas Award and a $100 donation by the Florida Federation of Garden Clubs, Inc. may be awarded for the most outstanding community project on litter prevention, reclamation and/or recycling, ex. year long program, organizing recycling program, establishing community composting site.
A. Single member garden club - i small club, ii medium club, iii large club

B. Group of member clubs (councils, districts, etc.)

D. State Garden Club - i small state, ii medium state, iii large state


#41 Conservation Education The Hazel Johnson Award may be awarded for the most comprehensive work and/or study in conservation education.

A. Single member garden club - i small club, ii medium club, iii large club

B. Group of member clubs (councils, districts, etc.)

D. State Garden Club- i small state, ii medium state, iii large state

I. Region
#42 Bird Protection The Nanine C. Wallis Award and a $25 donation by The Garden Club of Kentucky, may be awarded for conducting the most comprehensive and effective project for bird protection and welfare, e.g. sanctuaries, providing food, houses, and promoting law enforcement relative to bird welfare.

A. Single member garden club - i small club, ii medium club, iii large club

B. Group of member clubs (councils, districts, etc.)

D. State Garden Club - i small state, ii medium state, iii large state


#43 Butterfly A Certificate of Merit in honor of Deen Day Sanders and a $500 donation by Barbara S. Baker may be awarded for conducting the most comprehensive and effective project on butterflies, e.g. habitat protection, protection of migratory routes, public education, establishment of butterfly garden at school or community site, other.

A. Single member garden club - i small club, ii medium club, iii large club

B. Group of member clubs (councils, districts, etc.)

D. State Garden Club - i small state, ii medium state, iii large state



HISTORIC PRESERVATION/HISTORIC OR MEMORIAL GARDENS

#50 Historic Preservation The May Duff Walters Achievement Award for Preservation of Beauty donated by The Garden Club of New Jersey may be awarded for historic preservation project such as the restoration of a park, a building and/or garden of importance to local, state or national heritage.

A. Single member garden club - i small club, ii medium club, iii large club

B. Group of member clubs (councils, districts, etc.)

D. State Garden Club - i small state, ii medium state, iii large state


#51 Decoration of Historic Building A Certificate of Merit may be awarded for tastefully decorating a historic building/house/mansion. Decorations are not required to be of the period of the building, but should be creative, distinctive, and harmonize with the building’s style. Designer’s choice of all materials within purview of curator, official, or owner of the building.

A. Single member garden club - i small club, ii medium club, iii large club

B. Group of member clubs (councils, districts, etc.)


HORTICULTURE

#4 Horticultural Achievement The Evelyn Mooney Award for Creative Horticulture Achievement. A Purple Rosette and a Certificate of Merit may be awarded for horticultural achievement of permanent importance. A statement from the respective plant society (if one exists) must be submitted to verify development of new plant cultivar.

C. Individual garden club member

F. Individual affiliate member

H. Individual International affiliate member



HORTICULTURE THERAPY/GARDEN THERAPY

#19 Horticulture Therapy A Certificate of Merit may be awarded for an outstanding program working with the physically or learning challenged in nursing homes, schools, prisons, etc.

A. Single member garden club - i small club, ii medium club, iii large club

B. Group of member clubs (councils, districts, etc.)

C. Individual garden club member

D. State Garden Club - i small state, ii medium state, iii large state
#46 World Gardening The Dean World Gardening Award in honor of Mrs. Charles O. Dean, donated by The Garden Club of New Jersey in honor of Helen Hull may be awarded for the most outstanding program of activity in other countries, e. g. continued support of international organizations that provide health, food, housing, fresh water, etc.; disaster relief; donations of seeds and animals; support of children in school or orphanage; conservation, reforestation, habitat restoration; support for student/s in study of conservation or horticulture related field; other.

A. Single member garden club - i small club, ii medium club, iii large club

B. Group of member clubs (councils, districts, etc.)

D. State Garden Club - i small state, ii medium state, iii large state


#48 Horticulture Therapy Garden Project A Certificate of Merit may be awarded for establishment of a garden/s to benefit the physically or learning challenged, residents in nursing home, school, prisons, low income housing, Habitat for Humanity, etc. Includes barrier free garden, accessible gardening, community garden, meditation garden at hospital, etc.

A. Single member garden club - i small club, ii medium club, iii large club

B. Group of member clubs (councils, districts, etc.)

C. Individual garden club member



  1. State Garden Club - i small state, ii medium state, iii large state

LANDSCAPING AND LANDSCAPE DESIGN

#26 Landscape Design Education The Lorena M. Spillers Award may be awarded to a state garden club for the most comprehensive and effective state program of education in landscape design, informing the public of proper landscape design practices, and benefits derived from developing plants for proper homes, schools, parks, roadsides, communities, cities, regions, etc.

D. State Garden Club - i small state, ii medium state, iii large state


#28 Landscape Design for Church Gardens The May Duff Walters Achievement Award may be awarded for planning and/or planting of a church or synagogue garden that meets the needs of the congregation.

A. Single member garden club - i small club, ii medium club, iii large club

B. Group of member clubs (councils, districts, etc.)

C. Individual garden club member



#29-1, #29-2, or #29-3 - Blue Star Memorial Landscaping Certificates of Merit may be awarded for the most outstanding Blue Star Memorial Highway Marker landscaping projects. The marker and landscaping may be part of a highway department rest area maintained by the department. The project may have been continuous, but major landscaping must be completed within two years. The project may be a replacement of a destroyed or long neglected landscape.

29-1. Blue Star Memorial Highway Marker

A. Single member garden club - i small club, ii medium club, iii large club

B. Group of member clubs (councils, districts, etc.)

D. State Garden Club - i small state, ii medium state, iii large state



29-2. Blue Star Memorial Byway Marker

A. Single member garden club - i small club, ii medium club, iii large club

B. Group of member clubs (councils, districts, etc.)

D. State Garden Club - i small state, ii medium state, iii large state



29-3. Blue Star Memorial Marker

A. Single member garden club - i small club, ii medium club, iii large club

B. Group of member clubs (councils, districts, etc.)

D. State Garden Club - i small state, ii medium state, iii large state


#40 Landscape Design Consultants The Hubert Bond Owens Silver Trophy donated by Robert H. Rucker may be awarded to a Council of Landscape Design Consultants for the most outstanding program of continuing landscape design education. The trophy may be displayed at the State Garden Club’s headquarters, if any, or placed in custody of the Council’s president.
#49 Community Landscape Design The Dr. William C. Welch Award may be awarded for the most significant contribution in providing planning and planting for: commercial property, church or synagogue, hospital, library, civic center, park, waterfront, etc. Copy of landscape plan must be included in book of evidence.

A. Single member club - i small club, ii medium club, iii large club


#62 Landscape Design A Certificate of Merit may be awarded for an outstanding project in the field of landscape design.

A. Single member garden club - i small club, ii medium club, iii large club

B. Group of member clubs (councils, districts, etc.)

D. State Garden Club - i small state, ii medium state, iii large state



NON-COMPETITIVE AWARDS
No Application Necessary ~ Determined by information at NGC Headquarters

#52 Life Membership Award A Certificate will be presented to:

A. State Garden Club with the greatest increase in NGC Life Memberships from May 1 through April 30.

B. State Garden Club with the greatest per capita increase in NGC Life Memberships from May 1 through April 30.
#15 Membership The Violet N. Gose Silver Trophies may be awarded to:

A. A State Garden Club showing the greatest increase in paid membership, as of October 31.

B. A State Garden Club showing the greatest per capita increase in paid membership, percentage-wise, as of October 31.
#31 The National Gardener Award The Hazel O’Hern The National Gardener Trophy may be awarded to the State Garden Club having the greatest number of subscriptions to TNG as of December 31, figured on a state membership percentage basis and officially recorded number of paid subscriptions. The state must have a minimum of 150 paid subscriptions and a 10% increase for the year. No state may win the award for a third consecutive year. (Winner in 2009 and 2010, Kentucky).

OPERATION WILDFLOWER AWARDS

Awards of up to $1000 may be awarded to winners. Entries must include supporting information as applicable: Before and after photos; safety must be considered in all plantings; educational value as well as aesthetic beauty should be shown; unique aspects and/or unusual features; financial statement; other. No project may receive an award for two consecutive years.



#71 Roadside Award may be awarded for notable environmental preservation and enhancement of roadsides and rest areas using wildflowers and native plants to your region. Project may be sited on rural byways, urban highways, roadside rest areas, entrances to towns, medians, etc.

A. Single member garden club - i small club, ii medium club, iii large club

B. Group of member clubs (councils, districts, etc.)

D. State Garden Club - i small club, ii medium club, iii large state


#73 Civic Projects with Native Plants Award may be awarded for establishing wildflower gardens, memorial gardens, or the restoration of historic gardens with emphasis on native plant material to your region.

A. Single member garden club - i small club, ii medium club, iii large club

B. Group of member clubs (councils, districts, etc.)

D. State Garden Club - i small state, ii medium state, iii large state


#74 Outdoor Classrooms, Nature Trails may be awarded for establishing outdoor classrooms, nature trails, wildflower walks, etc. with the emphasis on wildflowers and native plants to your region.

A. Single member garden club - i small club, ii medium club, iii large club

D. State Garden Club - i small state, ii medium state, iii large state

PROMOTION

#27 Radio and/or TV A Certificate of Merit may be awarded for the best garden-oriented programming. Submit date/s aired, length of programs and typewritten script/s of series or guest appearance. Submit date/s aired, length of program and typewritten scripts of public service announcements. Submit audio or video tape of any one program or public service announcements.

1. Radio: a series of programs, a series of Public Service Announcements (10, 20, 30, 60 seconds), guest appearance/s, or other.

2. Television: series of programs on local or community access cable stations, series of Public Service Announcements (10, 20, 30, 60 seconds), guest appearance/s, or other.

A. Single member garden club - i small club, ii medium club, iii large club

B. Group of member clubs (councils, districts, etc.)

C. Individual garden club member

D. State Garden Club - i small state, ii medium state, iii large state

E. Affiliate (dues paid directly to NGC)

F. Individual Affiliate Member (member of NGC Affiliate)
#44 Publicity Press Book Certificates may be awarded to winning books of evidence exhibiting quality, quantity and diversity of coverage in the print media promoting garden clubs and NGC goals and objectives.

Deadline: to State Chairman by January 25; first place winners in each category sent to Region by February 23; name of winning entry of first place books in each category sent to NGC Awards Committee member, Jackie Davies, 1501 Concord Road, Wyomissing, PA 19610-1105, jadDavies@comcast.net ,



(610)670-1751, by March 23. (Do not send Press Books to NGC chairman).

Application: NGC Application Form with required information attached to inside front cover; second form clipped to outside. These books of evidence should be returned to states at Regional meetings.

Categories: A. Single member garden club: i small club, ii medium club, iii large club

B. Group of member clubs (councils, districts, etc.)

E. Affiliated Garden Center

Requirements for Preparing Publicity Press Book

  1. Label on outside cover: number and name of NGC award, category, name of club/s, city and state.

  2. Submit in report cover or folder; 8 ½ x 11’ or 9 x 12”. No heavy scrapbooks or oversized portfolios. There is no limit on the number of pages. Plastic page protectors may be used.

  3. Material must consist of any of the following: Newspaper, magazine, newsletter, notices or flyers for one-time event, or any printed publication clippings (Ex: Your state or regional official publication, The National Gardener, etc.), with the name and date of publication over each article. Clear photocopies are permitted; reduced photocopies of large or lengthy articles are permitted. Downloading of published newspaper articles from the Internet is permitted. Judges take into consideration the difficulty in securing newspaper publicity.

  4. No page numbering or Table of Contents needed. Affix contents in chronological order January 1 through December 31.

  5. Clippings evenly cut. No loose clippings permitted.

  6. Each published item must contain the name of organization and/or individual/s identified as a member of the organization. Underline first use of name of organization and/or member in each article.

  7. Articles should include who, what, when, where, etc. where applicable; publicity should relate to organization’s or individual’s projects and/or activities; promotion of NGC objectives and goals.



SCALE OF POINTS for #44

Presentation 15 pts. - meets all Requirements, neatly presented

Quality 40 pts. - articles well written; publicity related to projects and/or activities

Quantity 25 pts. - articles for each month (take in consideration dark months), use of varied publications and media (newspaper coverage is difficult, especially in larger cities), magazines, newsletters, notices/flyers, journals, etc.)

Diversity 20 pts. - local, council, district, state, national, other

Total 100 pts.
#53 National Garden Week A Certificate of Merit may be awarded for best overall promotion of National Garden Week; entry to show community awareness throughout the entire week and include local and/or state proclamations.

A. Single member garden club - i small club, ii medium club, iii large club

B. Group of member clubs (councils, districts, etc.)

D. State Garden Club - i small state, ii medium state, iii large state


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