To forward all mail received on Lotus Notes to a preferred email client:
1. Sign on to Lotus Notes email 2. In the tool bar just above the list of new mail, find the "Tools" button and click on it. 3. In the drop down menu that opens beneath it, click on "New Mail Rule" 4. In the Create Rule window that opens type "Forwarding" in the space for Rule Name . 5. Under Status , click "Enable" 6. Under When messages arrive that meet these conditions click on "And," then 7. Under When click on the first drop down menu where the word 'Sender' appears and find and click on "All documents" at the bottom of the list. (The other 2 drop down menus under When should disappear, and "All documents" should appear in the window. 8. Click on the Add>> button just to the right and "All documents" should appear in the Conditions window to the far right. 9. In the section beneath titled Then perform these actions , under Create actions , click on the first drop down menu and find and click on "send copy to." (You will now have a second and third window underneath the first.) 10 . In the second, empty window (the one immediately beneath the one that says "send copy to") type your preferred email address you wish your email to be forwarded to. (example: email@example.com ) 11. In the third window beneath the first and second, click on the drop down menu and then click on "full." "Full" should now appear in that window. 12. Click on the Add>> button just to the right, and "send full copy to firstname.lastname@example.org" should appear in the Actions window to the far right. 13. Go up to the top left corner of the Create Rule window and click on the Save & Close button.
You have successfully created a new rule to forward all email received in Lotus Notes to your preferred email service.