The funding process




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Programming Board Co-Sponsorship Application
Dartmouth College – Hanover, New Hampshire



THE FUNDING PROCESS


Step 1. Plan your event, and calculate your budget.
Step 2. All groups must approach their parent department (ex: COSO, Tucker, Athletics, Rocky) for co-sponsorship funds before applying to Programming Board. NOTE: events over $5000 are NO LONGER eligible for co-sponsorship funding from COSO, PB, SA, CGB, or GLC. For these events you must apply to SPEC


Step 3. Apply for Programming Board funds.



Step 4. If you have not raised enough funds at this point, reevaluate your budget or seek other funding sources. You can always reapply to Programming Board before your event for additional funds.

Event planning can be a difficult process; PB is here to help your event be a success. Blitz pbo to make an appointment in Collis 014 for help with funding applications, general event planning advice, and tips to help cut costs.



EVENT INFORMATION

1. Sponsoring Organization or Individual:

Size of active membership:

2. Event Name:

Date(s) and Time(s):

Location:

3. Expected Attendance:

4. Co-Sponsor(s):

5. Description of Event:

Attach additional pages if necessary

6. Has your group sponsored this event or a similar event in the past?

If so please include:

A. Past attendance:

B. Past PB contribution:

C. Past contribution from your group:

D. Past contribution other outside funding sources (COSO, CGB, etc):

7. Publicity Plan:


Please attach sample of poster

8. Ticket Prices (If applicable):


BUDGET WORKSHEET


Complete this budget worksheet or attach your own





Description

Total Expense

PB Allowance

$ Requested from PB

FOOD













Snacks







$0.50/Person




Meals







$1.00/Person




ENTERTAINMENT













DJ's w/ sound equipment







$50/hr, max 4 hrs




Solo Student Performer







$25/hr, max 4 hrs




Student Performance Group







$50/hr, max 4 hrs




Professional Performer







$250/hr, max 4 hrs




Movies Rights







$150 max




ADVERTISING













Posters (Attach Sample)







$45 max




SET-UP













FO&M







$250 max




Decorations







$50 max




Safety & Security (If Required)







$25/hr, max 4hrs




ADDITIONAL



























































































Total Event Expense =




Total Requested From PB=




Please note: Programming Board does not fund the following: Stamps, prizes, prize money, travel/lodging, lecturers/speakers, alcohol, or graphic design fees.

Retain receipts for all purchases.

FUNDING SOURCE WORKSHEET




FUNDING SOURCE

CONTRIBUTION

STATUS (Confirmed/Pending)

Your Organization

 

 

Your Parent Department

 

 










 

 

 

 

 

 

  Total Funding =







PB FUNDING RULES

  1. All advertising (Banners, Blitz ads, Posters, etc) must include the full name “Programming Board” as a sponsor. The Programming Board logo must appear on all posters. A jpeg file is available on request from the PB blitz account.

  2. The attached Event Review form, accompanied by copies all receipts, must be completed and returned to Collis 303 by Noon on the Friday following the event.

Failure to comply with both rules will result in retraction of funding and will impact future PB funding decisions for your organization.


PB FUNDING PROCEDURE TIMELINE

4 Weeks Prior to Event – If your event requests $1k or more from PB, you must submit your proposal a minimum 4 weeks prior to the event. For all other funding proposals, the earlier you apply, the better, but one-week minimum.


All proposals must be submitted in paper by Friday at Noon to Collis 303


You will be contacted of the funding decision within a week.

SIGNATURES


I have reviewed and accept all Programming Board Guidelines.
X_______________________________________________________________Date:___________

Signature of person submitting proposal


X_______________________________________________________________Date:___________

Signature of president or head of organization


***Events Held in Residences***
Signatures of five additional group members, preferably officers, only for events held in a place of residence, this includes Greek houses as well as other houses.
X______________________________________________________________Date:___________

X______________________________________________________________Date:___________

X______________________________________________________________Date:___________

X______________________________________________________________Date:___________

X______________________________________________________________Date:___________

***Greek Organizations Only***

X______________________________________________________________Date:___________

Signature of Assistant Director of Coed, Fraternity, Sorority (Fu Saleet)


CONTACT INFO
Main contact person for this event:_________________________________________
Phone number:_____________________ HB:__________
Make a copy of this completed application for your records and for reference

FUND TRANSFER INFO

Please select the best way to transfer funds to your organization:


***For Organizations With Dartmouth Accounts***

_____Option 1: Transfer funds to Dartmouth College charge string (account number)

_ _ • _ _ _ • _ _ _ _ _ _ • _ _ _ _ _ _ • _ _ _ _

***For Organizations Without Dartmouth Accounts***

_____Option 2: For organizations with a bank account outside of the Dartmouth accounting system.

Check payable to:

______­______________ _______________________________

(Organization Name) (Organization Campus Address)
When the check is ready:

Mail the check to: _______________________ _______

(Name) (HB)

***For Individuals***



_____Option 3: I am not affiliated with a department or organization and will make an appointment with Pat Moss, Student Activities Accounting Assistant, as soon as possible to work out access to the approved funds for this event
FOR PB USE ONLY :


Organization Name:

Event Name: Event Date:

Total funding approved by PB; $ ______

Funding approved on (date): / / .

By: X

Print Name Signature






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