Staffing Committee Unreserved Business Report to Council 29 November 2007




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Staffing Committee Unreserved Business Report to Council

29 November 2007



UNIVERSITY OF LEICESTER
STAFFING COMMITTEE
Report of a meeting held on

Thursday 29 November 2007
Present:

Professor M Thompson (Chair)



Mr R Bettles

Professor J Levesley

Mr D Brunning

Mr A Porter*

Ms J Dunne

Dr B Towle


* Mr Porter attended for the unreserved business only.
In attendance: Mr D Hall (Registrar and Secretary), Dr A Hall (Director of Human Resources) and Ms L Warwick (Secretary)
Apologies for absence were received from Professor I Postlethwaite
UNRESERVED BUSINESS
(a) Items of business requiring Council’s formal approval
07/M59 MANAGEMENT OF FIXED TERM CONTRACTS
The Committee considered the following with regard to the management of fixed term contracts of employment:
a) A draft Code of Practice (and associated annexes) on the Use of Fixed Term contracts.
The Committee recommended that the Code and annexes should be implemented with effect from January 2008. (Code and annexes attached as SC/07/M59 App.)
(b) Matters referred to Council for information
07/M59 MANAGEMENT OF FIXED TERM CONTRACTS
The Committee considered the following with regard to the management of fixed term contracts of employment:
b) An amended interim Policy and Procedure for the Review of Fixed Term Contracts.
The Committee referred the interim Policy and Procedure for the Review of Fixed Term Contracts to the Director of Human Resources for further consideration of the appeals process.
07/M60 STAFF MANAGEMENT GROUP
The Committee considered proposals to change the eligibility for study leave, revise the probationary process and amend the procedure for the award of honorary titles.
a) Study Leave
The Committee considered a proposal from VCAC to enhance the study leave scheme so that staff engaged on distance learning work during vacations (without extra payment) would be credited with the equivalent of one semester’s work or receive two months’ study leave per year.
The Committee resolved that the proposal should be implemented with immediate effect.
The Committee noted that a significant number of staff do not submit their study leave reports within three months’ of the completion of their period of study leave, as required in accordance with the terms and conditions for the award of study leave. The Committee considered the following proposals from the Staff Management Group, developed in response to this situation:
i) All reports should be submitted within three months of the completion of the study leave; failure to do so would result in an individual’s eligibility to be considered for a full semester’s study leave commencing three years after the date when the report had been received and for a half semester’s study leave, eighteen months’ after the date when the report had been received.
ii) Staff who had completed a period of study leave and had not yet submitted a report to the Staff Management should do so by 31 January 2008. In the event that a report was not received by this date, an individual’s qualifying

period to be eligible for consideration for study leave would be extended by the period of time from 1 February 2008 up to the point when the report was received by Personnel Services.


The Committee resolved that the changes should be implemented with immediate effect.
b) Probation
The Committee noted that Staff Management Group was extremely concerned at the number of probation reports which were submitted after their due date or were not adequately completed prior to submission.
The Committee considered a proposal from the Staff Management Group that in the event that reports were submitted late in the future, Heads would be required to provide a written explanation of the reasons for the delay.
The Committee resolved that the requirement should be implemented with immediate effect.

The Committee noted that the Staff Management Group and the Committee had already agreed the following changes to the probationary review process:


i) The requirement for a separate mentor’s report to be provided on the probationary review form would be removed. Heads of Department / Division would obtain feedback from mentors prior to completing the probationary form and make reference to the mentor’s comments as appropriate.
ii) The name of the mentor should continue to be recorded on the form and an additional section would be added for the probationer to comment on the relationship with their mentor, to ensure that it was appropriate for their needs.
iii) Staff Development would develop a clear and unambiguous description of the role of the mentor and provide training to accompany this.
c) Honorary Titles
The Committee considered a proposal from the Staff Management Group that all future requests for the award of honorary titles should be accompanied by a CV in addition to a completed nomination form.
The committee resolved that the requirement should be implemented with immediate effect.
07/M62 LEICESTER MANUAL AND ANCILLARY AGREEMENT
The Committee received a verbal report which confirmed that a collective agreement to effect the following changes had been reached between the University and Unison in July 2007:
a) The assimilation of Manual and Ancillary staff (other than casual staff) to the University’s single pay and grading structure.

b) The revision of the current framework of allowances for manual and Ancillary staff.

c) Changes to a range of working practices undertaken by Manual and Ancillary staff.
The Committee noted that a small number of Manual and Ancillary staff strongly objected to some aspects of the Agreement. Discussions were taking place with Unison and the individuals concerned with a view to resolving these difficulties.
(c) Other matters considered at the meeting
07/M57 The Committee considered its terms of reference and membership for 2007 / 2008.
07/M58 The Committee considered the minutes of the meeting held on 20 June 2007.

07/M61 The Committee received a report on the rolling, annual level of sickness absence within the University.





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