Request for ceo endorsement/Approval Project Type:  the gef trust Fund




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For Technical Assistance

Component

Price / week ($US)

Weeks




National













Legal Advisor

1

686

16

Formulation of regulatory instruments

Executive Director

1

325

208

Management of Island Wide Authority

Env. Advisor

1

600

208

Provision of technical advice on environmental and biodiversity issues

2 planning specialists

1

600

208

Provision of technical advice on planning-related issues

1 Executive Assistant/ Translator

1

200

208

Operational/administrative support to the Executive Director

Community Liaison Officer

1

250

208

Facilitation of an adequate relation between the island-wide authority and the community

1 administrative officer/ accountant

1

200

208

Operational management of the island-wide authority

Logistics Officer

1

124

260

Support Central Unit operations

Team leader

1

383

208

Coordinate, support the conduction of, and oversee capacity development interventions for District Local Authorities in Socotra

4 facilitators

1

472

208

To join the capacity development team under the UNDP decentralization project; provision of training on Public Expenditure Management targeting 2 District Local Authorities.

EPA personnel

2

281

260

Formulation of management plans (based on CZP) of individual protected areas

GIS consultant

2

230

260

Assisting technical team with spatial information and materials supporting mainstreaming tools

National Legal Advisor

2

686

24

Assisting technical team in preparation necessary regulation and possibly by-laws related with the Conservation Zoning Plan

Component 2 focal point

2

277

52

Management of component 2 (mainstreaming tools), will be taken over by Env. Advisor (component 1) in yr 2-5.

Component 4 focal point

4

158

208

Management of component 4 (benefits of biodiversity conservation to local livelihoods)

National Legal Advisor

4

686

24

Assisting technical team in preparation necessary regulation and possibly by-laws allowing regulated export of biological materials / other

EPA personnel

4

281

260

Preparing and training export of biological materials

Protected area management



National Fiscal Advisor

4

686

12

Preparations of regulations related to taxing of non-resident visitors to the island
















International













Institutional development

1

3000

12.8

Institutional dev support to mgmt of world heritage site

LED Expert

1

3000

6

Prepare LED guidelines and manuals & deliver initial training

Urban Mgmt Expert

1

3000

6

Prepare urban/town management guidelines and manuals and deliver initial training

Adult Education Specialist

1

3000

8

Convert technical guidelines and manuals into training materials

Env/Planning Advisor

2

3000

9

Backstopping team in preparing mainstream tools (of CZP)

Adult Education Advisor

2

3000

4

Preparation of training materials on mainstream tools

Environmental Law Advisor

4

3000

12

Preparation of regulations – by-laws on export of biological materials off Socotra – and Yemen (upon certification), consistent with international conventions

Environmental Advisor

4

3000

7

Backstopping EPA team in monitoring impact of exploitation of endemic plants


Tentative TORs (Précis)29
Component 1. Local Governance support


    1. Advisors for the establishment of the island-wide authority




      1. International Institutional Development Advisor

General purpose of the post

The IIDA is expected to draft, through a participatory process that engages key local and national stakeholders, a project proposal for the set-up of an island-wide authority to plan and coordinate strategic development interventions in Socotra in an environmentally sensitive manner. The project proposal should include required coordination arrangements between local and national authorities, and be sensitive to the international commitments that Yemen will be signing to if and once Socotra is designated a World Heritage Site.


The advisor is also expected to provide technical support for the purpose of establishing and activating the authority (if and once agreed upon), in coordination with a national legal advisor and the project coordinator.
Main deliverables

    • A project proposal for the establishment of the Island-wide authority in Socotra (Year 2), specifying:

  • Mandate and functions

  • Organizational structure

  • Internal processes, guidelines for line and staff procedures

  • Staffing requirements and job descriptions

  • Capacity-development/training requirements

  • Coordination arrangements, advocacy tools

  • Tools and facilities (including IT equipment, softwares)

  • Financial management and fund-raising strategy

  • Detailed implementation plan and budget for the set-up and activation of the authority.

  • Two reports on the progress achieved in the establishment and activation of the authority, constraints encountered and recommendations (Years 3, 5).

  • Quarterly progress briefings to the Project Manager (Years 1,2,3,5).


Required profile (Key descriptors)

  • Post-graduate studies in the relevant field.

  • At least 5 years of relevant experience in institutional development.

  • At least 2-3 years of experience dealing with institutional and/or management challenges associated with the preservation and/or development of World Heritage Sites/environmentally sensitive areas.

  • Disposition and ability to work as part of a team.

  • Sound oral and written communication skills in English. Arabic language skills are desirable.




      1. Local Legal Advisor

General purpose of the post

To draft the regulatory instruments required to set up an activate the island-wide authority, in accordance with the vision agreed to, and in line with the project proposal endorsed by, the concerned national and local stakeholders.


Main deliverables

Draft of the regulatory instruments required for the set-up and activation of the island-wide authority.


Required profile (Key descriptors)

  • Law professional (required), with the relevant post-graduate studies
    (desirable).

  • Sound understanding of legal/regulatory processes in Yemen.

  • At least 5 years of experience drafting legal and/or regulatory instruments

  • Fluent in arabic, first-class writing skills.

  • Disposition/ability to work as part of a team.

  • Sound communication skills; first-class writing skills (Arabic required, English desirable).

1.2. Island-wide authority personnel30




      1. Executive Director

General purpose of the post:

The Executive Director will be responsible for the overall management of the island-wide authority, and for ensuring that its goals and objectives are achieved in an efficient manner. He/she will be accountable to the authority’s governing body.


Main deliverables (Island-wide authority)

  • Environmentally sensitive, island-wide, strategic development plans.

  • Formalized coordination arrangements and strategic partnerships with national and local stakeholders.

  • Project proposal for strategic development interventions.

  • Periodic reports on Socotra development and environmental status.


Required profile (key descriptors)

  • The Executive Director should have:

  1. either a postgraduate degree in management/administration or related fields, and at least 5 years of substantive experience in projects/programs related to sustainable development or environmental conservation,

  2. or a postgraduate degree in environmental sciences or related fields, and at least 7-years of experience in management/administration at a senior level.

  • Ability to liaise effectively with national and local stakeholders.

  • Demonstrated affinity with environmental management and / or conservation

  • Good oral and written communication skills in Arabic and English. Knowledge of Socotri language will be considered an advantage.




      1. Planning Specialists*

General purpose of the post

To technically guide the formulation, review and up-date of the island-wide strategic development plan, and the corresponding spatial plans, and to follow-up the extent to which the plans are being adhered to by the relevant stakeholders in a coordinated manner, and propose corrective measures if and when required. The planning specialists will work closely with Socotra’s District Authorities to ensure that the island-wide and district-level plans and investment programs are adequately integrated. He/she will also ensure that environmental and bio-diversity considerations are mainstreamed throughout the planning process (see Terms of Reference of the Environmental Advisor).


Main deliverables

  • Up-to-date situational analyses of the developmental and environmental conditions in the island.

  • Drafts of island-wide strategic development plans (through a participatory process engaging local and national stakeholders).

  • Follow-up reports on the level of implementation of the strategic plans, and identification of obstacles encountered.


Required profile (key descriptors)

  • Postgraduate degree in Planning, Management or related fields.

  • At least 5 years of experience in planning.

  • Good communication skills (oral and written) in Arabic; English language skills are highly desirable.

  • Ability/disposition to work as part of a team.




      1. Environmental Specialist*

General purpose of the post

To provide technical guidance to the process of mainstreaming environmental and bio-diversity considerations into the island-wide strategic and spatial planning processes, and to ensure that the required technical inputs are made available to inform decision-making. To follow up the extent to which environmental and biodiversity considerations are being adhered to, in coordination with EPA, and support the application of the mainstreaming tool amongst public entities intervening in the island.


Main deliverables

  • Regular reports on the status of environmental conditions in Socotra.

  • Analysis of changes in Socotra’s biodiversity.


Required profile (key descriptors)

  • Postgraduate degree in environmental sciences or related fields.

  • At least 5 years of experience working in environmental/biodiversity-related programs/projects.

  • Knowledge of the Socotra environment will be considered an advantage

  • Good communication skills (oral and written) in Arabic and English

  • Ability/disposition to work as part of a team.




      1. Community Liaison Officer

General purpose of the post

To promote and facilitate the active engagement of local communities in the island-wide strategic and spatial planning processes, in coordination with District Local Authorities, and to ensure that the decision-making processes in the authority are adequately informed by community-sensitive considerations.


Main deliverables

    • Workshops, consultative meetings with Local Councilors and community leaders.

    • Community-based surveys and analyses to inform decision-making in the strategic and spatial planning processes.

    • Local media briefings.

    • Information/public awareness material (leaflets, newsletters, etc.).

    • Regular “State of the community” reports.


Required profile (key descriptors)

  • Postgraduate degree in social sciences or related fields.

  • At least 5 years of relevant experience dealing with communities/community-based organizations.

  • Good communication skills (oral and written) in Arabic; English and Socotri language skills are highly desirable.

  • Ability/disposition to work as part of a team.




      1. Administrative Officer/Accountant

General purpose of the post

To administer the internal operations of the island-wide authority, in accordance with the guidelines and instructions of the Executive Director (including operational planning and budgeting, financial management and accounting, procurement and personnel management).


Main deliverables

  • Periodic procurement plans; purchase orders

  • Quarterly accounting reports

  • Annual financial reports

  • Personnel files

  • Periodic reports on training requirements



Required profile (key descriptors)

  • Postgraduate degree in administration/management.

  • At least 5 years of relevant administrative experience

  • Good communication skills (oral and written) in Arabic; English language skills are highly desirable.

  • Ability/disposition to work as part of a team.




      1. Executive Assistant/Translator

General purpose of the post

To provide administrative and operational assistance to the Executive Director in the tasks associated with his/her post, and to provide translation and interpretation services (English-Arabic, and Arabic-English), if and when required.


Main deliverables

Administrative in nature - as requested by the Executive Director.


Required profile (key descriptors)

  • Undergraduate degree.

  • At least 3 years of relevant administrative experience.

  • At least 2 years of experience in translation and interpretation.

  • Excellent communication skills (oral and written) in Arabic and English.




      1. Logistics Officer (Central Unit)

General purpose of the post

To provide logistical support to the operations of the central monitoring and advocacy unit that will set up to support the activities of the island-wide authority.


Main deliverables

As requested by his/her immediate supervisor.


Required profile (key descriptors)

  • Secondary school graduate.

  • At least 3 years of relevant experience.



    1. District facilitation teams (capacity-building on Public Expenditure Management)



      1. District Facilitation Team Leader

General purpose of the post

To coordinate the activities of the District Facilitation Team (DFT) members, facilitate the execution of their role in pilot district authorities in Socotra and ensure that all the activities of UNDP’s decentralization program in the island receive the necessary support at all levels of program operations. He/she will also be in a position to support training of trainer activities, and to provide training directly to District Local Authorities on Public Expenditure Management (following the technical guidelines provided by UNDP’s decentralization project), as required. He/she will pay particular attention to the need to ensure that island-wide and district-level planning processes are well-integrated.




Main deliverables

  • A detailed work plan for the DFT as well as for each of the DFT members, in coordination with the Field Operations Manager (FOM) at UNDP’s Decentralization Project.

  • Monthly and quarterly reports on DFT activities.

  • District-level annual development report, annual plans, annual investment program, and budget, undertaken in a participatory manner, engaging Local Authorities councilors, administrative and executive organ staff, as well as local community stakeholders.

  • Quality assessments undertaken against recommended PEM methodologies.



Required profile (key descriptors)

  • At least 5 year-tenure in the public sector, preferably in Local Administration.

  • Good communication skills (oral and written) in Arabic; English language skills are desirable.

  • Ability to prepare clear reports and to make oral presentations.

  • Knowledge of the local authority system and procedures at both governorate and district level are highly recommended.

  • Knowledge of and working experience in training methodologies.

  • Ability to adjust capacity building and technical support content and methodology to the audience and local conditions.

  • Good sense of organization and leadership; ability to supervise personnel.



      1. District Facilitation Team members

General purpose of the post

To provide pilot district authorities (Elected Council, District Administrative Unit and Executive Offices) with formal training and on the job training on procedures and methodologies within the PEM cycle (budgeting, tendering and implementation, local financial management, and revenue administration). The goal of this effort is ensuring accurate allocation of district resources towards the improvement of basic service delivery and the promotion of local environmentally sustainable economic development and the alleviation of poverty through increased efficiency, effectiveness, and economy in the process of implementation of the pilot districts’ development plans and annual investment programs.


Main deliverables

  • Annual work plans prepared and agreed-to by DFT Team Leader

  • Innovative and new institutional units piloted and experience documented.

  • Monthly submission of filled daily monitoring sheet and monthly/quarterly reports on progress against work plan and contributions to DFT Team Leader.

  • Draft capacity development plan for the assigned pilot districts submitted to the DFT Team Leader.

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