Request for ceo endorsement/Approval Project Type:  the gef trust Fund

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part iii: institutional coordination and support

A. Project Implementation Arrangement:

76 GEF and UNDP have been requested by the Government to provide technical and substantive assistance in setting-up the project. UNDP is in a prime position to assist the Government through its ability to build partnerships, coordinate between the various parties involved, obtain knowledge from global experiences, develop capacities and assist with fund raising efforts.

77 The project will be Nationally Implemented in accordance with the established UNDP procedures. The responsible party will be the Ministry of Water & Environment

78 A Project Board will be established to oversee the implementation of the project (See Annex 1). The Project Board will be chaired by the Ministry of Water and Environment and representatives will include Ministry of Planning and International Cooperation, Ministry of Local Administration, EPA, Socotra District Directors and the Regional Representative of UNDP/GEF. Membership in the Board should ensure gender balance to the extent possible. The Project Board should meet at least once every six months.

79 UNDP will be the Secretariat of the programme and in charge of the overall monitoring of the project ensuring the achievement of results.

80 UNDP will recruit a National Project Coordinator (NPC) and a Project Technical Assistant Officer.

81 The NPC will provide coordination advice between all components of the project to relevant counterparts. The NPC will be responsible for implementing the project activities and will be accountable to the Project Board. S/he will be responsible for preparing a detailed project work plan and budget, reporting the day-to-day activities and progress of the project, and submitting quarterly progress and financial reports to UNDP and the Project Board. S/he will also be responsible for managing the project’s finances according to acceptable, standard UNDP financial management rules and regulations and for maintaining all documentation related to the project. Any changes in the milestones and outputs of the project will be discussed with and agreed upon by the Project Board.

82 UNDP will be responsible for the recruitment and contracting of project staff based on mutual agreement with the Ministry and will be responsible for the purchase of non-expendable equipment in accordance with UNDP rules and procedures. The MoWE will provide office space, transportation, meetings and assign qualified counterparts to the project components.

part iv: explain the alignment of project design with the original PIF:      

83 No change.

part v: Agency(ies) certification

This request has been prepared in accordance with GEF policies and procedures and meets the GEF criteria for CEO Endorsement.

UNDP/GEF Executive Coordinator

Tim Clairs

Project Contact Person

Date: February 29, 2008

Tel. and

Annex A: Project Results Framework
Logical Framework

Project Strategy

Objectively verifiable indicators


To create a sustainable and well-governed path of development for the Socotra archipelago that ensures the conservation of its globally important biodiversity




Sources of verification

Risks and Assumptions

GEF Project Objective:

Biodiversity management considerations are mainstreamed effectively into the current process of “decentralizing governance for development” on the Socotra archipelago

Mainstreaming Impacts:

Socotra spatial plans incorporates biodiversity information provided by EPA-SCDP

Number of public and private sector developments in breach of the spatial plan

Spatial planning system is not effective

Compliance with all spatial planning decisions by Island Wide and District Administrations

Strategic Planning Unit’s spatial plan and integrated programmes of services

Local Authority approvals

EPA verification reports

Site checks

Mainstreaming involves trade-offs. As these trade-offs will be made by accountable, democratic local government, the project cannot determine the final nature of the spatial plan. However it is assumed that if these decisions are made with full information and on the basis of the project’s efforts to advocate and demonstrate the importance of biodiversity, then biodiversity outcomes will be achieved. It is also assumed spatial planning will be based on the 2000 Conservation Zoning Plan.

Annual application of GEF BD2 tracking tool

Tracking tool completed at project submission

Progress demonstrated in responses at mid-year and project end

Annual Project Implementation Reports, Mid-term Evaluation Report

GEF Tracking Tool adequately captures the effectiveness of the project’s mainstreaming intervention

Biological Impacts:

Distribution and population estimates of Socotra Cisticola23

Population estimated at 8,000 individuals from surveys made 1999 - 2004.

In year 5, same as or greater than baseline estimate – i.e. no net decline in Cisticola numbers or distribution.

Line-transect counts undertaken by SCDP (in-kind contribution)

Observer bias

At the end of inception phase this indicator will be reviewed

Other factors (e.g. climatic) that could influence Cisticola numbers independent of mainstreaming

Outcome 1:

Local Governance Support

Local Governance Impacts:

Island wide administration operational and working on integrated manner with local, national and international stakeholders

Limited coordination between multiple – individual Ministries & de-concentrated branches of central Authorities, from the Governorate, Local District Councils, powerful individuals/ private sector initiatives

District level local authorities are not operating in an integrated manner and with weak capacities in mobilising resources, managing public expenditures and promoting local economic development

New Island Wide local governance structure approved by end of Year 2 with appropriate coordination mechanism & advocacy in place (central & local)

Single strategic planning body (at the local level) undertaking integrated planning on Socotra by end of Year 3

New local district authority structures in Socotra aligned with national decentralisation strategy and working in an integrated manner with Island wide governance structures

District local administration with enhanced capacities to mobilise resources, manage public expenditures, promote local economic development and tourism in line with relevant international commitments (World Heritage Status)

Ministerial and Presidential Decrees

Minutes of Authority meetings

Line ministry and local administration reports

EPA reports

High-level political will is in concordance with need for Island Wide authority

Vested political and financial interests do not block political and legislative process (annex – cabinet decision?)

Governance reforms continue in Yemen and general progress is made towards decentralized governance for development and begins implementation (National Decentralisation Strategy approved)

Socotra will have World Heritage Status

EPA functional assignment on Socotra

EPA carrying out community development initiatives beyond its mandate Jointly responsible for enforcing the CZP with the Ministry of Public Works & Roads

EPA working within its mandate and in a manner which is fully coordinated with other local authority functions providing technical environmental input to an island-wide integrated planning process

EPA delegated authority to enforce and monitor environment obligations under the spatial plan by end of Year 4

Local Authority approved framework

EPA reports

EPA has necessary resources.

Trained EPA and local authorities staff will remain in post for a significant length of time after SCDP concludes

Outcome 2:

Mainstreaming Tools Provided

Mainstreaming Impacts:

Use of mainstreaming tools provided by the project by strategic planners

Conservation Zoning Plan only used by EPA

Strategic Planning Unit to prepare necessary tools to mainstream environmental consideration into Island wide planning & decision making processes

Regulations that mandate the local administration to use the planning tools and the EPA-SCDP’s data as part of the Strategic Planning Unit’s development of integrated programmes

Local authority pronouncements

Minutes of Strategic Planning Cell meetings

Local authority integrated programmes

Project reports

Actual use of tools and data is assumed to be in-line with mandatory requirement, however to avoid the risk the requirement is not adhered to the project will track the use of mainstreaming tools within the Strategic Planning Unit

Political Will at local, national levels to enact and adhere to relevant environmental regulations

Outcome 3:

NGO Advocacy Strengthened

Local community biodiversity management impacts:

Number of NGOs/CBOs/ community development associations on Socotra involved in biodiversity management

1 NGO actively involved

20 NGOs/CBOs active by end of Year 4 involved

NGO annual reports.

Commitment of enabling institutions to allow NGO/CBOs to operate autonomously

Capacity of NGOs /CBOs/ community development associations on Socotra to manage biodiversity

1 NGO able to function independently

20 NGO/CBOs to function independently by the end of Year 4

Capacity assessment score reports at years 1 and 4

Donors base their priorities on NGO/CBO demands

Small grants allocated to local NGOs/CBOs by GEF SGP, COMPACT, or other donors

1 at start of Year 124.

20 grants allocated by Year 4

SGP evaluations and reports

NGO/CBO reports

World Heritage status granted to Socotra by UNESCO and hence COMPACT can commence during lifetime of this project

Capacity of Socotra Conservation Fund to act as an Intermediary Support Organisation

SCF is not capable of acting as an Intermediary Support Organisation

Capacity of SCF to act technically in an autonomous manner as an intermediate support organisation at end of Year 2.

Capacity assessment score reports at years 1 and 2

Outcome 4:

Strengthened Link Between Biodiversity Local Benefits and Conservation Outcomes

Higher revenues that local administration derive natural resources from exploitative assets of the Island

No. of sustainable private initiatives including SMEs and higher income for local communities resulting from sustainable trade of biological specimens

Limited benefits for rural communities

Regulations and enforcement in place to allow private communal initiatives to export biological specimens under certification

Regulations to allow local authorities to mobilize revenues from tourist activities either from incoming tourist or through service providers and guidelines that enable local communities, particularly in rural areas, to benefit from these activities

Regulations to allow GoY and local administration in Socotra to benefit from existing market on biodiversity property rights

No. of certifications by EPA

Local authority reports

If enforcement mechanisms are weak exploitation will increase.

World market is growing; growth of eco-tourism will continue.

Conditions in Yemen are conducive to tourism in Socotra

Outcome 5

Project Management

Delivering of activities and funds in a timely, effective and transparent manner

Project activities carried out in a timely, efficient and transparent manner allowing for justifiable contingencies

Work Plan approved in inception phase

UNDP Atlas Project Management Module

Risk log, issue log updated monthly

Quarterly Progress Reports

Project Board meets every six months (minutes of meetings)

Annual Review Report

Annual Project Review

Assumes the Atlas Project Management Module will be diligently maintained by UNDP-Yemen and the project team.

Political changes will not alter Government of Yemen commitment to project

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