Request for ceo endorsement/Approval Project Type:  the gef trust Fund

Дата канвертавання19.04.2016
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Monitoring Framework and Evaluation

4 The National Project Coordinator will draft and submit a detailed project work plan at the beginning of the project as well as submit monthly financial reports and quarterly progress reports to the UNDP Country Office. Additionally, one project progress report (Annual Progress Report) after the first year and a Terminal Report, one month before completion of all project activities will be submitted to UNDP. These documents will provide critical information and lessons learned regarding the effectiveness of the implementation strategy and the delivery of outputs. The Project Board will meet every four months in order to review progress of the project. In accordance with UNDP programming policies and procedures the project will be monitored through the following:
Within the annual cycle

  • On a quarterly basis, a progress report on the progress towards the completion of key results, based on quality criteria and methods captured in the Quality Management table below.

  • An Issue Log shall be activated in Atlas and updated by the Project Manager to facilitate tracking and resolution of potential problems or requests for change.

  • Based on the initial risk analysis submitted (see annex 1), a risk log shall be activated in Atlas and regularly updated by reviewing the external environment that may affect the project implementation.

  • Based on the above information recorded in Atlas, a Quarterly Progress Reports (QPR) shall be submitted by the Project Manager to the Project Board through Project Assurance, using the standard report format available in the Executive Snapshot.

  • a project Lesson-learned log shall be activated and regularly updated to ensure on-going learning and adaptation within the organization, and to facilitate the preparation of the Lessons-learned Report at the end of the project

  • a Monitoring Schedule Plan shall be activated in Atlas and updated to track key management actions/events


  • Annual Review Report. An Annual Review Report shall be prepared by the Project Manager and shared with the Project Board and the Outcome Board. As minimum requirement, the Annual Review Report shall consist of the Atlas standard format for the QPR covering the whole year with updated information for each above element of the QPR as well as a summary of results achieved against pre-defined annual targets at the output level.

  • Annual Project Review. Based on the above report, an annual project review shall be conducted during the fourth quarter of the year or soon after, to assess the performance of the project and appraise the Annual Work Plan (AWP) for the following year. In the last year, this review will be a final assessment. This review is driven by the Project Board and may involve other stakeholders as required. It shall focus on the extent to which progress is being made towards outputs, and that these remain aligned to appropriate outcomes.

The impact of the project should be measured in terms of reduced loss of (endemic and otherwise special) species and more indirectly in a reduced deterioration of the condition of the (mainly terrestrial) habitats. This will, most probably, only become tangible after project completion, and is difficult to measure (because of lack of ‘with versus without’ comparison). There is an ongoing monitoring system based on inventories prepared by SCDP and its partners over the last few years. This holds notably for the Atlas of Breeding Birds (including the ten endemics), prepared with BirdLife international (on a 10 x10 km grid) as well as more detailed transect counts in the island’s principal habitats. A digitalized distribution atlas of plants has been prepared in collaboration with the Royal Botanic Garden Edinburgh, whereas about 300 observation points by SCDP, RBGE and Rome University serve as base for future monitoring of vegetation composition and condition.


Project Implementation Review (PIR)

5 The PIR is an annual monitoring process mandated by the GEF. It has become an essential management and monitoring tool for project managers and offers the main vehicle for extracting lessons from ongoing projects. Once the project has been under implementation for a year, a Project Implementation Report must be completed by the CO together with the project.

Project Board

6 A Project Board will be established to oversee the implementation of the project. The Project Board will be chaired by the Ministry of Planning and International Cooperation and representatives will include Ministry of Water and Environment, Ministry of Local Administration, EPA, Socotra District Directors and the Regional Representative of UNDP/GEF. Membership in the Board should ensure gender balance to the extent possible. The Project Board should meet at least once every six months. UNDP will be the Secretariat of the programme.

Independent Evaluations

7 In accordance with UNDP-GEF M&E procedures, the project will be subjected to at least two independent external evaluations as follows:

  • Mid-term Evaluation. An independent Mid-Term Evaluation (MTE) will be undertaken in the third year of implementation. The MTE will determine progress being made towards the achievement of outcomes and will identify course correction if needed. It will focus on the effectiveness, efficiency and timeliness of project implementation; will highlight issues requiring decisions and actions; and will present initial lessons learned about project design, implementation and management. Findings of this review will be incorporated as recommendations for enhanced implementation during the final half of the project’s term.

  • Final Evaluation. An independent Final Evaluation will take place three months prior to the terminal tripartite review meeting, and will focus on the same issues as the mid-term evaluation. The final evaluation will also look at impact and sustainability of results, including the contribution to capacity development and the achievement of global environmental goals. The Final Evaluation should also provide recommendations for follow-up activities. The Terms of Reference for this evaluation will be prepared by UNDP-Yemen based on guidance from the UNDP-GEF Regional Coordinating Unit.
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