Project completion report




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PCR – 01

(Revised-2010)

PC - IV

PROJECT COMPLETION REPORT
(PROFORMA FOR DEVELOPMENT PROJECTS)

PLANNING COMMISSION

GOVERNMENT OF PAKISTAN

PCR – 01

(Revised-2010)
GOVERNMENT OF PAKISTAN

PLANNING COMMISSION

******

PROJECT COMPLETION REPORT
(PC – IV PROFORMA)


To be furnished immediately after completion of the project regardless the project accounts have been closed or not.




1.

Name of the Project/Program/Study




Location




2.

Sector




Sub-Sector




3.

Sponsoring Ministry/Agency




4.

Executing Agency (s)




5.

Agency for Operation & Maintenance after Completion




6.

Date of Approval & Approving Forum (DDWP/CDWP/ECNEC/PDWP/Other)

• Original




• Revised




7.

a) Implementation Period

Date of Commencement

Date of Completion

• As per PC-I







• Actual







b) Extension(s) in the Implementation Period (if any)

Date

Period (Months/Days)













(Rs. Million)

8.

Capital Cost

PC-I Cost (approved)

Actual Expenditure

Local

FE/Loan/ * Grant

Total

Local

FE/Loan/ * Grant

Total

• Original



















• Revised



















* Clearly specify the source and mention exchange rate

(Rs. Million)



9.

Financing of the Project

Local

FE/Loan/*

Grant


Total

  • Federal Share










  • Provincial Share










  • Donors/Others










Total:











* Mention the Rupee exchange rate, if applicable
10. Project Accounts



a) Nature of Account

Type

Date of Opening

Lapsable/

Non-lapsable

PLA







Assignment Account







Current Account







Saving Account







Other







b) Status of Account

  • If closed, mention

the date




  • If not closed, mention reasons thereof & tentative closure date





11. Financial Phasing as per PC-I and Expenditure

(Rs. Million)



Year

PC-I Phasing

PSDP Allocation

Releases

Expenditure

Total

FE/Loan/*

Grant


Total

FE/Loan/*

Grant


Total

FE/Loan/*

Grant


Total

FE/Loan/*

Grant


1

2

3

4

5

6

7

8

9


















































































Total

























* Clearly specify the source
12. Physical Targets and Achievements


S.No.

Items

(as per PC-I)

Unit

Quantity


Actual * Achievements





























































* Attach/Annex detailed information for each item separately
13. Item-wise Planned & Actual Expenditure

(Rs. Million)



S.No.

Items

(As per PC-I)

PC-I Estimates

Actual Expenditure

Total

Local

FEC

Total

Local

FEC




































































































Total:




















14. Recurring Cost after Completion of the Project

(Rs. Million)



S.No.

Components

PC-I Estimates*

Actual Expenditure*







Total

Local

FEC

Total

Local

FEC




































































































Total:



















* Mention source and agency responsible for financing the recurring cost after completion of the project
15. Achievement of Objectives


S. No.

As Contained in the PC-I

Actual Achievement*





































* Attach/Annex detailed information for each objective separately. In case

of not achieving the objectives fully/partially, indicate reasons thereof


16. Year-wise Income from Services/Revenue Generation

(Rs. Million)



S. No.

As Estimated in the PC-I

Actual






































17. RBM Indicators as given in the PC-I


S.No.

Input

Output

Outcome

Targeted Impact

Baseline Indicator

Targets after Completion of Project
























































18. List of Project Directors (PDs) till Completion


S.No.

Name & Designation

From

To






































19. Responsibility/Ownership of Assets (Procured/Acquired/ Developed) after Completion of the Project



  • Indicate Agency

  • List of Assets (Moveable/Immoveable)

20. Impact after Completion of the Project



  1. Financial

  2. Economic

  3. Technological

  4. Social (Education, Health, Employment, area Development, etc.)

  5. Environmental

  6. Any other


21. Mechanism for Sustainability of Activities after Completion
Indicate mechanism how the project activities will be continued on sustainable basis
22. Financial/Economic Analysis


S.No.

Components

As Per PC-I

After Completion

a)

Financial

Net Present Value (NPV)







Benefit Cost Ratio (BCR)







Internal Financial Rate of Return (IFRR)







Unit Cost Analysis







b)

Economic

Net Present Value (NPV)







Benefit Cost Ratio (BCR)







Internal Economic Rate of Return (IERR)








23. Issues Faced during Implementation



24. Lessons learned


  1. Project identification

  2. Project preparation

  3. Project approval

  4. Project financing

  5. Project implementation


25. Suggestions for Future Planning & Implementation of Similar Projects



Submitted by:

Signature




Name & Designation




Telephone No.




E-mail Address




Date





PCR – 01

(Revised-2010)
GOVERNMENT OF PAKISTAN

PLANNING COMMISSION

********




Instructions to fill in the PC-IV Proforma


1. Name of the project

Indicate the same name of the project as appeared on PC-I and also mentioned locations of the project.


2. Sector/Sub-Sector

Indicate Sector & Sub-Sector in which the project falls and as indicated in the PC-I.


3. Sponsoring Ministry/Agency

Indicate the full name of the Ministry/Department/Agency with address.


4. Executing Agency

Indicate the name and address of the Organization responsible for implementation of the project.


5. Agency for Operation & Maintenance after Completion

Indicate the name and address of the Agency/Organization.


6. Date of Approval

Mention date of approval of the competent forum like DDWP, CDWP, ECNEC, etc. and enclose copy of the decision/s.


7. Implementation period

Indicate planned, actual commencement & completion date and total duration (in months). Provide details of extension granted in the implementation period with dates and the notification indicating the name of authority.


8. Capital cost

Provide capital cost of the project as approved by the competent forum and actual expenditure incurred on the project till preparation of PC-IV with expected/actual completion cost.


9-10. Financing the project

Provide financing/funding requirement and agency (indicating exchange rate in case of foreign component provided in the PC-I).


11. Financial Phasing as per PC-I and Expenditure

  • Provide PC-I phasing as per approved PC-I.

  • PSDP allocations as reflected in annual PSDP/ADP.

  • Year-wise releases made to the project.

  • Year-wise actual expenditure incurred on the project.


12. Item-wise physical targets and achievements

  • Provide item-wise quantifiable physical targets as given in the approved PC-I.

  • Actual physical achievements against physical targets be provided.


13. Item-wise planned and actual expenditure

  • Provide item-wise allocations as per approved PC-I.

  • Item-wise actual expenditure incurred on the project be provided.


14. Recurring Cost after Completion of the Project
Indicate Source and Agency Responsible for Financing the Recurring Cost after completion of the project.
15. Achievements of Objectives

Indicate actual achievements against objectives envisaged in the PC-I.


16. Year-wise income from services rendered/income generation:

Indicate the details and type of services rendered to other agency(s), private agencies and amount of income generated.


17. Indicate Result Based Monitoring & Evaluation (RBM&E) indicators as envisaged in the Column 12(b) of the PC-I
18. List of Project Directors (PDs) Since Inception
Give details of the PDs of the projects with full details of working periods.
19. Responsibility/ownership of assets (procured/developed) after

completion of the project
Indicate to whom assets of the project (developed/procured) will be transferred after completion of project. Details of assets may also be provided.
20. Impact after Completion of the Project
Provide impact of the project on the target group/area, etc.
21. Mechanism for sustainability of project/activities

Indicate the mechanism by which project activities will be continued in a sustainable manner.


22. Financial/Economic results based on actual cost

  • Undertake financial, unit cost and economic analysis based on actual capital and recurring cost. The benefits of the project may also be calculated on prevailing prices and output.

  • In case of social sector projects, unit cost analysis may only be provided.


23. Project implementation

  • Indicate whether project has been implemented as per approved cost, scope and time. In case of variation, reasons be provided.


24. Lessons learned

  • Provide lesson’s learned during identification, preparation, approval, financing and implementation of the project.


25. Suggestions

  • Suggestions for planning & implementation of similar nature of projects, keeping in view the lessons learned during the implementation of this project.





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