Open Government Information and Data Re-use Working Group Terms of Reference




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Open Government Information and Data Re-use Working Group

Terms of Reference



Purpose


The Open Government Information and Data Re-use Working Group will support the cross-government Open Government Information and Data Re-use programme by:


  • Providing expert advice and comment for the Data and Information Re-use CEs Steering Group and the Ministerial Committee on ICT

  • Leading or participating in project-specific working groups, or identifying other suitable representative(s) from their respective agencies for projects that are on the programme agreed by the Data and Information Re-use CEs Steering Group

  • Commenting on working papers ahead of their finalisation

  • Keeping agencies or sectors informed about the programme and acting as the primary point of contact within their agencies or sectors; and

  • Communicating through the Steering Group to the ICT Strategy Group as required

Open Government Information and Data Re-use Programme Goals


To make non-personal government-held data and information more:


  • widely available and discoverable

  • easily usable

  • compliant with open government data principles1 within the NZ legal context; and

To facilitate agencies’ release of the non-personal government-held data and information that people, communities, and businesses want to use and re-use.

Open Government Information and Data Re-use Programme Scope


Non-personal data (structured machine-readable data) and information (unstructured, documents, images, sound recordings, objects) across the public sector.
This broad scope, covering government information and data held across the public sector (public service, state services, state sector and local government), acknowledges that government is a steward of all government-held information and data on behalf of the public2. It also recognises the imperative to support an accountable, collaborative and participative public sector. This requires a programme of work considering issues of collective interest across the public sector and beyond the direct accountability of individual public service chief executives.

Role


The Working Group will:


  • Represent individual agencies’ or sectors’ views as well as taking an all-of-government perspective

  • Take a citizen-centric perspective by incorporating stakeholder feedback into the expert comment

  • Where practicable discuss first at Working Group meetings matters that are to be taken up at Steering Group meetings

  • Work with Chief Executives to gain initial approval for including an activity on the work programme and then to formalise resourcing of the activity following endorsement by the Steering Group

  • Identify and alert the Steering Group to any other all-of-government data and information re-use projects led by agencies

  • Brief respective Chief Executives prior to Steering Group meetings

  • Promote understanding and build wide support for the work programme and associated change agenda.

Open Government Information and Data Re-use Programme Principles


The following principles will be applied:


  • The Government’s priorities are reflected

  • Benefits are maximised while costs and risks are minimised at an all-of-government level

  • The views and expectations of all stakeholders are appropriately reflected and balanced

  • Trust in government and government-held data and information is maintained or enhanced

  • There is appropriate consideration of overarching legislation and Government policy decisions

  • There is proper prioritisation with a focus on high-impact, high-value initiatives; and

  • Each initiative has appropriate, specific and measurable goals, deliverables, accountability arrangements, resources, and progress monitoring.

Composition and Form

Open Government Information and Data Re-use Working Group

Initial members will comprise the members of the existing Open Government Information and Data Re-use Reference Group of senior policy and technical officials. These represent Archives New Zealand, Department of Internal Affairs, Department of Prime Minister and Cabinet, Land Information New Zealand, Ministry of Economic Development, Ministry of Education (and Education sector), Ministry of Health (and Health sector), Ministry of Justice (and Justice sector), Ministry of Research Science and Technology, Ministry of Social Development, National Library of New Zealand, Parliamentary Counsel Office and Statistics New Zealand.
Members must be authorised to represent their agencies. They are selected for government information policy development experience, information management expertise, and/or an understanding of and technical experience in providing open government data for re-use. They are drawn from State Services agencies or groups representing the State Services. Membership may vary to meet the requirements of the programme.
Agencies or sectors will approve nominated members attending meetings and contributing to project-specific working groups. Input and work undertaken by members of the Working Group will be funded from within agency baselines.
The Working Group will meet two weeks before the two-monthly meetings of the Data and Information Re-use CEs Steering Group, and will convene extra meetings as required. Deputies will be accepted at meetings. A SSC representative will chair the meetings of the Working Group.
The Working Group will report to the Steering Group via the Chair.
SSC Secretariat

An SSC Secretariat will support the Steering Group and the Working Group. Meetings of these groups will be hosted at the SSC.
Overall ICT Governance Structure



1 http://wiki.opengovdata.org/index.php?title=OpenDataPrinciples

2 Policy Framework for Government Held Information http://www.ssc.govt.nz/display/document.asp?navid=222

1464125_1 UNCLASSIFIED

File ref: SDM-1-11-3-1


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