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N O R T H W E S T E R N U N I V E R S I T Y

F
A C I L I T I E S M A N A G E M E N T



OPERATIONS July 10, 2004


Fire Alarm / Sprinkler System

Policy and Procedures for Interruption of Services

Evanston Campus
Due to the increased importance of Fire Alarm and Sprinkler system maintenance and by agreement between Northwestern University and the Evanston Fire Department, the following procedures are to be strictly followed regarding operation of these systems. Note: No Fire Alarm/Sprinkler System or component shall be removed from service for longer than six hours, without the expressed written permission of Facilities Management, Risk Management and the Evanston Fire Department.
Contractor: A request to take any fire alarm/sprinkler system or component out of service must be made to the respective Project Manager within Facilities Management 72 hours in advance of the requested shutdown. The request should include the date(s) and time(s) and anticipated duration of the scheduled shutdown, purpose of the shutdown along with the requestors name and the contact information for the vendor working on the system. Upon receipt of the request the Project Manager will forward by e-mail the request to FM Operations. FM Operations will review the request, and upon approval, will notify University Police and Risk Management of the scheduled system shutdown. Taking a fire alarm/sprinkler system or components out of service without obtaining advance approval will result in the contractor being responsible for all fines and expenses. Any fire alarm/sprinkler system not restored to “normal operation” within the same workday is a violation of local ordinances
Limited Smoke Detector Isolation: Contractors shall be responsible for “bagging” any detectors that could be impacted by construction activity. Detectors must be bagged only with paper products and the process and location approved by FM Operations and/or Risk Management. Instructions regarding this process may be obtained by contacting FM Operations in advance. The contractor is responsible for the removal of the paper bagging when the area will no longer be impacted by construction activity.

FM personnel: FM personnel may request a shut down of these systems by notifying FM Operations by e-mail 72 hours in advance. The person requesting the scheduled shut down must request that FM Operations take the system off line and restore the systems as required with an appropriate work order request. The request should include the date(s) and time(s) and anticipated duration of the scheduled shutdown and purpose of the shutdown. FM Operations will notify University Police and Risk Management of the shutdown. Failure to request a systems shutdown will result in the associated project being charged for all incurred fines by the City of Evanston and related University expenses.

University Police will not accept or approve any request to “shut down”, “take off line”, or “remove from service” a Fire Alarm or sprinkler system unless notification is requested by Facilities Management Chief Maintenance Electrician.

Fire Alarm and Sprinkler System testing will be done with the approval and presence of FM Operations and Risk Management.



2020 RIDGE AVENUE SUITE 200 EVANSTON, ILLINOIS 60208-4301  PHONE 847/491-5201  FAX 847/491-4269


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