Minutes of the regular meeting held




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1Rural Municipality

of

Britannia No. 502
MINUTES OF THE REGULAR MEETING HELD

June 24, 2015
The Britannia Municipal Council convened their Regular Meeting in the Council Chambers of the Rural Municipality of Britannia Office at 9:02 a.m. Wednesday,

June 24, 2015 with Reeve John Light presiding.


Present: Reeve: John Light

Councilors: Ed Noble

Dale Forland

Jim Collins

Kim Schindel

Diann Tippe

Dale Crush
Administrator: Wanda Boon
405-15 Adopt Minutes

NOBLE - That the Minutes of the June 10, 2015 Regular Meeting of Council be adopted as presented.



CARRIED
Development Services Officer Riannon McVay joined meeting at 9:25 a.m.
Delegation Jimmy James attended the meeting from 9:28-9:45a.m



NW 25-50-28W3, Lot 1 Blk 1

406-15 2nd Approach Application

COLLINS - That the Municipality send the owner of NW 25-50-28 W3, Lot 1, Blk 1, a letter stating that his request for an additional approach be approved on the condition that he removes the original approach upon completion of the second approach.

CARRIED

NW 25-50-28W3, Lot 1 Blk 1

407-15 Dugout within 150ft Setback

NOBLE – That the Municipality arranges a meeting between the owner of NW 25-50-28 W3, Lot 1 Blk 1, the Municipal Engineer, the Foreman and the Division 3 Councilor, and a representative of the Water Security Agency, to determine the best course of action in regards to the dugout located on that property.

CARRIED
Development Services Officer Riannon McVay left the meeting at 9:48 a.m.
Assistant Administrator Frances Olson and Municipal Finance Officer Cindy Gorchinski joined the meeting at 9:50 a.m.

408-15 Financial Statements

SCHINDEL – That the Municipality accepts the Statement of Cash flows, Statement of Financial Activities, Statement od Allocated Surplus and 2014 audited Fincial Statements as presented and attached to these minutes.

CARRIED

409-15 Tax Abatement

CRUSH - That the following 2015 taxes be abated and that a credit for the

same amount be applied to the tax card:



LLD Municipal School Total

Sandy Beach Cabin #93 $85.85 $119.95 $205.80



CARRIED

410-15 Tax Abatement

COLLINS – That the following 2015 taxes be abated and that a credit for the

same amount be applied to the tax card:



LLD Municipal School Total

Lot 2, Blk 1, Plan 101933850 $765.38 $197.69 $963.07



CARRIED
Assistant Administrator Frances Olson and Municipal Finance Officer Cindy Gorchinski left meeting at 9:28 a.m



Council recessed for a coffee break from 9:28 – 9:43 a.m.
411-15 Concentrated Haul Billing

FORLAND – That the Municipality agrees to invoice all oil companies for previous billing errors on concentrated haul matters.


412-15 Human Resource Issues

SCHINDEL That the Municipality hire Laurie-Anne Rusnak of LADR Consulting to conduct a human resources office review at a cost of $3000.00.



In favour: Noble, Schindel, Light, Forland Crush

Opposed: Tippe, Collins and Crush Forland

CARRIED
413-15 Human Resource Issues

CRUSH – That the Municipality agrees to hold a Special Meeting to discuss human resource issues on July 3rd, 2015 at 9:00 a.m. in Council Chambers.



CARRIED

414-15 Policy Manual

SHINDEL – That the Municipality amend the phrasing of the Harassment Policy to agree with the amended Saskatchewan Employment Act as presented by Councilor Schindel.

CARRIED

Nigel Stapleton joined the meeting at 11:35 a.m.
Councilor Noble left meeting at 11:55 a.m.
415-15 Landfill Site

SCHINDEL – That the Municipality obtains an estimate on supplying three phase power to the existing landfill site.



CARRIED

Nigel Stapleton left the meeting at 12:00 p.m.
Councilor Collins left the meeting at 12:00 p.m.
Council recessed the meeting for a lunch break from 12:00 p.m to 1:20 p.m.
Foreman Dan Fedirko & Assistant Foreman Larry Walton joined the meeting at 1:20 p.m.
Greenstreet Alley

416-15 TIPPE – That the Municiplaity send letters the the property ownner’s of lots 1-3, Blk.2 Plan AP2196 in the Hamlet of Greenstreet, to determine a resolution for the removal of structures on the municipal back alley.



CARRIED
417-15 Dust Control

SCHINDEL – That the Municipality agrees to place a traffic counter at the entrance of to our medium or high density subdivisions in order to verify the traffic volume for determining the need for dust control.



CARRIED
418-15 SE-06-50-26W3

Road 675 Washout

NOBLE – That the Municipality agrees to repair the grade on Road 675 internally as needed.



CARRIED
419-15 Road 675 Construction Extention

SCHINDEL – That the Municipality agree to extend the asphalt on Road 675 covering the first mile into the R.M of Wilton at their expense, pending an investigation and agreement on costs.



CARRIED

420-15 450 JD Crowler

NOBLE – That the Municipality agree to purchase a 450 JD Crawler at auction at a maximum cost of $30,000.00.

CARRIED
Foreman Dan Fedirko & Assistant Foreman Larry Walton left the meeting at 2:25 p.m.
Nikki Jubenville from Synergy Credit Union joined the meeting at 2:25p.m.
421-15 Signing Authority

NOBLE – That the Municipality agrees to replace the signing authority with Synergy Credit Union from the position of Assistant Administrator to Municipal Finance Officer.

` CARRIED

422-15 Credit Card

CRUSH – The the Municipality agrees to allow Cindy Gorchinski, Municipal Finance Officer to hold an R.M. Master card with an $5000 limit.

CARRIED
Councilor Noble left the meeting at 2:38p.m.
Foreman Dan Fedirko & Assistant Foreman Larry Walton joined the meeting at 2:38 p.m.
423-15 Soil Stabilizer Repair

CRUSH – That the Municipality agrees to repair the soil stabilizer at an approximate price of $10,000.00 for the repair of the teeth and $15,000.00 for labor.



CARRIED
Foreman Dan Fedirko & Assistant Foreman Larry Walton left the meeting at 2:50 p.m.
Council recessed for a coffee break from 2:50 – 3:03 p.m.
Development Services Officer Riannon McVay joined the meeting at 3:03 p.m.

424-15 NW 32-50-27W3 LSD 14



Subdivion Application

CRUSH - That the Municipality agrees to table the application for subdivision on the NW 32-50-27-W3M until the next meeting, due to the pending Zoning Bylaw amendment regarding permitted and discretionary uses.



CARRIED

.

425-15 NW-12-51-28W3 Par.A



Subdivion Application CRUSH – That the Municipality agrees to table the application for subdivision on the NW 12-51-28W3 until the next meeting, due to the pending Zoning Bylaw amendment regarding permitted and discretionary uses.

CARRIED

426-15 SE 32-50-27-W3M



Application to Subdivide - Servicing Agreement

SHINDEL– That the Municipality send a letter to the owner of SE 32-50-27-W3M approving his application to subdivide three parcels from LSD 8, SE 32-50-27-W3 Ext.106, identified as Community Planning File #0240-15S, subject to the following standard conditions:



        • Applicant will be required to provide an expanded road right-of-way of an additional 17 feet along the entire east boundary of LSD 8-32-50-27-W3 Ext.106 adjacent to Range Road #3274.

        • A Servicing Agreement is signed by both the property owner and the Rural Municipality of Britannia No. 502 regarding the construction and maintenance of the proposed internal subdivision road.

CARRIED

427-15 Lot 15, Blk 6 Greenstreet



Development & Building Permit – Detached Garage and Retaining Wall

TIPPE - That the Municipality send a letter to the owner of Lot 15 Blk 6 stating that their application to construct a detached garage and retaining wall that corresponds with the surrounding neighbors’ drainage structures be approved subject to the following conditions:



  • All setbacks are adhered to

  • Building Inspection approval

  • Adherence to all local bylaws, provincial legislation and federal regulations

CARRIED
SE 26-52-27W3

428-15 Utilize Approach

CRUSH - That the Municipality agrees to the second revised plan for an approach on the SE 26-52-27 W3 that meets our 90 degree angle requirements and municipal standards.

CARRIED

429-15 50-28W3, 51-27W3 and 53-28W3



Road Crossing

CRUSH - That the Municipality sends a letter to SaskPower stating that they agree to table SaskPower’s request to upgrade electrical service in 50-28W3, 51-27W3 and 53-28W until Coucilors of those divisions have had a chance to review the plans presented.



CARRIED

430-15 Lots 4, 5 and 6 Hilmond



Approach Request

TIPPE - That the Municipality send a letter to the owner of Lots 4, 5 and 6 Hilmond stating that his application for a residential approach be approved subject to the condition that it meets municipal standards. CARRIED

431-15 SE 14 to SW 13-51-27-W3M

SaskTel Cable Crossing

NOBLE - That the Municipality send a letter to SaskTel stating that their request for cable installation between SE 14 and SE 13-51-27-W3 be approved subject to the condition that the crossings are bored to the maximum depth, and to a distance of 100ft on either side of the municipal road allowance. CARRIED

432-15 Hilmond Mailbox Lights

TIPPE – That the Municiplaity request that SaskPower install a street light by the mailboxes in the Hamlet of Hillmond.



CARRIED

Yard Complaints

433-15 Greenstreet and Hillmond

TIPPE – That the Municiplaity send a letter to the tentant and landlord of Lot17,18 and 19, Blk 1 Plan AQ2857 at the Hamlet of Hillmond and the owner of Lot 21 and 22, Blk 6, Plan 82B00728W3 in the Hamlet of Greenstreet requesting him to clean the yard and remove junked vehicals from his property.

CARRIED
434-15 Water Analysis Report

TIPPE- That Council has reviewed the Water Analysis Results, for the Hillmond and Greenstreet Treatment and Distribution Systems, and that the reports may be filed accordingly.



CARRIED
435-15 Resignation Gift

SCHINDEL – That the Municipality agrees to grant a resignation gift to Frances Olson in the amount of $700.00; $100 per year of employment.



CARRIED
436-15 Cabinet for Gopher Poison

SCHINDEL – That the Municipality agrees to the purchase of a cabinet to house gopher poison in the office storage room.



CARRIED
437-15 Hillmond School Newspaper

TIPPE – That the Municiplaity agrees to monthly donation of $25.00 per month to the Hillmond School Newspaper in exchange for monthly advertising.

CARRIED

438-15 Canada 150 Grant

NOBLE – That the Municiplaity agrees to investgate the possibilities of a second intake of the Canada 150 grant.

CARRIED
439-15 Bylaw 16-2015

Building Bylaw: A Bylaw Respecting Buildings

NOBLE– That Bylaw No. 16-2015, being a Bylaw Respecting Buildings be read a first time.



CARRIED

440-15 Bylaw 16-2015



Building Bylaw: A Bylaw Respecting Buildings

SCHINDEL – That Bylaw No. 16-2015, being a Bylaw Respecting Buildings be read a second time.



CARRIED
Bylaw 16-2015

441-15 Building Bylaw: A Bylaw Respecting Buildings

TIPPE - That all three readings of Bylaw No. 16-2015 be conducted at this meeting.

CARRIED UNANIMOUSLY

442-15 Bylaw 16-2015

Building Bylaw: A Bylaw Respecting Buildings

FORLAND – That Bylaw No. 16-2015, being a Bylaw Respecting Buildings be read a third time signed and sealed.



CARRIED

443-15 Center Line Locate



SE 25, NE 24-52-27W3 and SW 30, NW 19-52-26W3

SE 25, NE 25-51-27W36, and NW 30, SW 30-15-26W3

TIPPE – That the Municiplaity agrees to have an engineer locate the center lines of the road located between SE 25-52-27W3, NE 24-52-27W3, SW 30-52-26W3 and NW 19-52-26W3 SE 25-51-27W36, NE 25-51-27W3, NW 30-51-26W3, SW 30-51-26W3 SE 25-51-27W3, NE 25-51-27W36, NW 30-51-26W3 and SW 30-15-26W3 interesting Township and on Range Road 3271.



CARRIED

444-15 Colonial Days Parade



TIPPE – That the Municipality agrees to close the office during the Colonial Days Parade, July 8, 2015.


CARRIED

444-15 Accounts for Approval



NOBLE– That the following Accounts for Approval, a list of which is attached hereto and forms a part of these minutes, be approved for payment and signed by the Reeve and Administrator:

1. General Cheques #26307 - 26349 and Online Payments. #209-223, totaling $168,382.47



CARRIED

445-15 Adjourn



SCHINDEL -That this meeting be adjourned, the time being 4:26 p.m.



Reeve Administrator



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