Meet director meet entry coordinator




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Annapolis Swim Club

Holiday Invitational

Hosted by Annapolis

December 12-14,2014

The Arundel Olympic Swim Center, 2690 Riva Road, Annapolis, Maryland 21401

Held under the Sanction of USA Swimming, Inc., issued by Maryland Swimming, Inc.

Sanction #MD 14/15 - 071

MEET DIRECTOR

MEET ENTRY COORDINATOR

Ken DeGruchy

410-802-0027

KDeGruchy@comcast.net


Ken DeGruchy

410-802-0027

8214 Black Diamond Court

Pasadena, Maryland 21122



KdeGruchy@comcast.net


MEET REFEREE

MEET MARSHALL

Chris Waters

chris@mmsolutionsinc.com

410-562-6037




Mark Mangold

410-802-0057

mmangold@verizon.net


OFFICIALS CONTACT

ADMIN OFFICIAL

Chris Waters

chris@mmsolutionsinc.com

410-562-6037




Chris Pulley

Christopher.pulley@ngc.com
























FACILITY

The Arundel Olympic Swim Center is a 50 meter indoor facility. The competition course has not been certified in accordance with 104.2.2c(4). The competition pool is a twenty-five yard, eight lane pool, 6 to 13 feet in depth with non-turbulent lane dividers. Colorado automatic timing system, scoreboard, horn/strobe start. Lanes will be available during the meet for warm-up and swim down when appropriate supervision is provided by the swimmer’s coach/club. Any swimmer entered in the meet must be certified by a USA Swimming member coach as being proficient in performing a racing start or must start each race from within the water. When unaccompanied by a member-coach, it is the responsibility of the swimmer or the swimmer’s legal guardian to ensure compliance with this requirement







MEET FORMAT

This is a timed final meet





















Session

Day

Warm-up

Meet Start

Age Group

1

Friday

4:00 PM

5:00 PM

13 & Older

2

Saturday

7:00 AM

8:00 AM

13-14,15-18

3

Saturday

12:00

1:00 pm

9-10,11-12

4

Saturday

4:00 pm

5:00 pm

13-14, 15-18

5

Sunday

7:00 am

8:00 am

13,14,15-18

6

Sunday

12:00 pm

1:00 pm

9-10, 11-12

DEADLINE AND MEETING SUMMARY:

Day, Date

Time

For:

Monday 12/01/14

5:00 pm

Entry deadline

Saturday 12/13/14

8:45 am

Coaches/General Meeting

Saturday 12/13/14

8:30 am

Official Briefings



SAFETY

The MSI Safety Program is in effect for this meet. Coaches are advised to closely supervise their swimmers at all times. NO running or horseplay will be tolerated.







RACING STARTS

Any swimmer entered in the meet, unaccompanied by an USA Swimming member coach, must be certified by an USA Swimming member coach as being proficient in performing a racing start or must start each race from within the water. It is the responsibility of the swimmer or the swimmer’s legal guardian to ensure compliance with this requirement.







RULES

This meet will be conducted in accordance with the current USA Swimming Rules and Regulations, except where rules therein are optional and exceptions are stated. Use of audio or visual recording devices, including a cell phone, is not permitted behind the starting blocks or in changing areas, rest rooms or locker rooms.

Except where venue facilities require otherwise, changing into or out of swimsuits other than in locker rooms or other designated areas is prohibited. Swimmers entered in the 500 free must provide their own timer and counter.







ELIGIBILITY

The meet is open to only the invited registered USA swimming teams. This meet is not an open competition meet all teams must receive an invitation to enter. All swimmers must be registered with USA and an invited USA team. Swimmers are limited to 5 events day and a relay, This is a No Time standard meet. Age is determined as of the first day of the meet, December 12, 2014. Non entrant will be permitted to compete unless that entrant is a member of USA Swimming; as provided in Article 302 of the USA Swimming Rules and Regulations. MD swimming may impose of fine of $100.00 per event against a member coach or member club submitting a meet entry which indicates a swimmer is registered with USA Swimming when that swimmer or the listed club is not properly registered







SWIMMERS WITH DISABILITIES

ASC welcomes all swimmers with disabilities as described in the USA Swimming Rules and Regulations, Article 105, to participate in our meets. Coaches entering swimmers with disabilities that require any accommodations are required to provide advance notice in writing to the Meet Director by the entry deadline accompanying their meet entry file, including the need for any personal assistants required and/or registered service animals. Failure to provide advance notice may limit ASC ability to accommodate all requests.








ENTRIES

Entries submitted in Hy-tek format. Email is preferred for electronic entries. ASC entries will be entered first and then accept teams/entries in the order received, until the four/five hour rule is reached. Entries received thereafter will be returned immediately.









ENTRY LIMITATIONS

Swimmers may swim a maximum of 5 individual events plus 2 relays per day and a total of 10 individual events and 3 relays for the meet.







ENTRY VERIFICATION

An email will be sent to the person submitting the entry confirming receipt of the entry within 48 hours of receipt.







ENTRY DEADLINES

The Meet Entry Coordinator must receive entries by the date and time listed in the Deadline and Meeting Summary. No late entries will be accepted. There will be no on deck registrations. All entries must be in the hands of the Meet Entry Chairperson by Monday December 1, 2014. Mail all entries and checks to:

Ken DeGruchy

8214 Black Diamond Court

Pasadena Maryland 21122

KDeGruchy@comcast.net


ENTRY FEES

Make checks payable to: HOST TEAM; All fees are non-refundable




Individual Event

$6.50 per event




Relays

$12.00 per relay




Deck entry

$12.00 per deck entries







No swimmer will be permitted to swim until his or her team’s meet fees have been paid in full.







Each Team is to provide 2 timers per session





SEEDING

The conforming time standard for this meet is short Swimmers will be seeded and swim from slowest to fastest unless otherwise indicated. All non-conforming times will be seeded last in rank order









CHECK-IN

A positive check-in, located on deck, will be required for the following events:

  • 12 & under 500 free

  • 13-14 500 free

  • 15-18 500 free









































RESULTS

Results will be posted on ASC and MSI’s website within 24 hours of the meet’s conclusion. .







COACHES

All coaches on deck must be registered and certified with USA Swimming. Meet Management will require all coaches to show proof of certification/registration and shall prominently display their registration cards at all times while on deck. There will be a coach/general meeting at the date and time listed in the Deadline and Meeting Summary. Other meetings may be held at the meet referee’s discretion. Meet Management requests that at least one coach representative from each team attend all coaches meetings.







OFFICIALS/TIMERS/

VOLUNTEERS

There will be a need for officials. ASC welcomes and encourages anyone willing to volunteer to contact the Meet Referee by email prior to the meet or sign in once you arrive at the meet. All officials on deck must be registered and certified with USA Swimming and will be required to show proof of certification/registration. Officials shall prominently display their registration cards at all times while on deck. Any official’s assistance will be greatly appreciated and will help to ensure a great meet for the swimmers. Official briefings will be held in the hospitality area at the date and time listed in the Deadline and Meeting Summary.







HOSPITALITY/

CONCESSIONS

There will be a hospitality area open to all coaches and officials. Refreshments will be available at the concession stand.







WARM-UP

In accordance with USA Swimming guidelines, there will be a published warm-up procedure for all swimmers and coaches attending the meet. The Marshall will ensure all teams, coaches, and swimmers follow all warm-up procedures. Meet Management reserves the right to change warm-up times according to the number of entries. During the competition, there will be lanes available for continuous warm-up/down (if available). There is to be no diving or horseplay in this area.







WAIVER/RELEASE

As a team entered in this meet, upon entry you are verifying that all of the swimmers and coaches listed on the enclosed entry are registered with USA Swimming. You acknowledge that you are familiar with the Safety Rules of USA Swimming, Inc. and Maryland Swimming, Inc. regarding warm-up procedures and meet safety guidelines, and that you shall be responsible for the compliance of your swimmers with those rules during this meet. ASC, The Arundel Olympic swim Center, Maryland Swimming, Inc., and USA Swimming, Inc., their agents, employees, and coaches shall be held free and harmless from any and all liabilities or claims for damages arising by reason of illness or injury to anyone during the conduct of this meet. You acknowledge that by entering this meet, you are granting permission for the names of any or all of your team’s swimmers to be published on the internet in the form of Psych Sheets, Meet Results, or any other documents associated with the running of this meet.




Session

Date

Events

Warm-ups Start

Events Start

1

Friday Dec 12, 2014

9/10, 11/12, 13/14, 15/18

4:00 p.m.

5:00 p.m.

Women

Qualifying Time


Event

Qualifying Time

Men

1




15/18 500 Free




2

3




13/14 500Free




4

5




11/12 200 Free




6

7




9/10 200 Free




8

Holiday Invitational Saturday December 13, 2014















Session


Date

Events

Warm-ups Start

Events Start

2

Saturday Dec 13, 2014

13/14 and 15/18

7:00 a.m.

8:00a.m.

Women

Qualifying Time


Event

Qualifying Time

Men
















9




15/18 200 Fly




10

11




13/14 200 Fly




12

13




15/18 50 Free




14

15




13/14 50 Free




16

17




15/18 100 Back




18

19




13/14 100 Back




20

21




15/18 200 Free




22

23




13/14 200 Free




24

25




15/18 400 Medley Relay




26

27




13/14 400 Medley Relay




28

Session


Date

Events

Warm-ups Start

Event Start

3

Saturday Dec 13, 2014

9/10 and 11/12

12:00

1:00 p.m.

Women

Qualifying Time


Event

Qualifying Time

Men
















29




11/12 200 IM




30

31




9/10 200 IM




32

33




11/12 50 Free




34

35




9/10 50 Free




36

37




11/12 100 Back




38

39




9/10 100 Back




40

41




11/12 50 Breast




42

43




9/10 50 breast




44

45




11/12 100 Fly




46

47




9/10 100 Fly




48

49




9/10 200 Medley Relay




50

51




11/12 200 Medley Relay




52

Holiday Invitational Saturday December 13, 2012

Session


Date

Events

Warm-ups Start

Event Start

4

Saturday Dec 8, 2012

13/14 and 15/18

4:00 p.m.

5:00 p.m.

Women

Qualifying Time


Event

Qualifying Time

Men

53




15/18 400 IM




54

55




13/14 400 IM




56

57




15/18 100 Breast




58

59




13/14 100 Breast




60

61




15/18 200 Back




62

63




13/14 200 Back




64
















Holiday Invitational Sunday December 14, 2014

session


Date

Events

Warm-ups Start

Event Start

5

Sunday Dec. 14,2014

13/14 and 15/18

7:00 a.m.

8:00 a.m.

Women

Qualifying Time


Event

Qualifying Time

Men

65




15/18 200 IM




66

67




13/14 200 IM




68

69




15/18 100 Fly




70

71




13/14 100 Fly




72

73




15/18 100 Free




74

75




13/14 100 Free




76

77




15/18 200 Breast




78

79




13/14 200 Breast




80

81




15/18 400 Free Relay




82

83




13/14 400 Free Relay




84


Session


Date

Events

Warm-ups Start

Event Start

6

Sunday Dec.14, 2014

9/10 and 11/12

12:00

1:00 p.m.

Women

Qualifying Time


Event

Qualifying Time

Men

85




11/12 100 IM




86

87




9/10 100 IM




88

89




11/12 100 breast




90

91




9/10 100 Breast




92

93




11/12 50 Fly




94

95




9/10 50 Fly




96

97




11/12 100 Free




98

99




9/10 100 Free




100

101




11/12 50 Back




102

103




9/10 50 back




104

105




9/10 200 Free Relay




106

107




11/12 200 Free Relay




108



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