Keeping in Touch Days and Shared Parental Leave In Touch Days




Дата канвертавання27.04.2016
Памер135.43 Kb.

Keeping in Touch Days and

Shared Parental Leave In Touch Days


Guidance for Managers
This guidance note should be read in conjunction with the College’s Maternity and Family Leave policy or with the Shared Parental Leave policy, as applicable.
Background
“Keeping in Touch” (KIT) and “Shared Parental Leave In Touch” (SPLIT) days are designed to enable a member of staff to carry out work or attend training during their maternity, adoption, additional paternity/maternity support leave, and during their blocks of shared parental leave, without the aforementioned leave being brought to an end. It is good practice for staff on maternity, adoption, additional paternity/maternity support leave, and during blocks of shared parental leave, to be offered the opportunity to attend events such as team away days, and to partake in key development opportunities that occur during their leave period. Using KIT or SPLIT days towards the end of the leave period as a way of re-familiarising staff with the workplace can also be helpful.
Managers may also make reasonable contact with staff during their maternity, adoption, additional paternity/maternity support leave and blocks of shared parental leave period, for example, to update them on what is happening at work, promotion opportunities or to discuss their return to work. This contact is separate to a KIT or SPLIT day.
How many KIT or SPLIT Days are available?
During their maternity or adoption leave, and during a period of additional paternity/maternity support leave, a member of staff can attend work for up to a maximum of 10 KIT days.
During their Shared Parental Leave entitlement period, a member of staff can attend work for up to a maximum of 20 SPLIT days. Please note that any entitlement to KIT days as part of Maternity Leave or Adoption Leave will cease upon the commencement of Shared Parental Leave.
General Procedure for applying for KIT/SPLIT Days
Subject to prior agreement by their manager, the member of staff will either receive a non-pensionable payment or time off in lieu (TOIL) for KIT/SPLIT days worked.
KIT days or SPLIT days do not have to be worked consecutively, and working part of a day will be rounded up to the nearest half day or full day for the purposes of calculating the number of KIT/SPLIT days worked.
KIT/SPLIT days will be paid at the end of the maternity, adoption or additional paternity/maternity support leave, or once all blocks of shared parental leave have been taken.
The amount of pay or TOIL to be awarded is dependent on the status of the member of staff’s maternity/adoption/additional paternity/maternity support leave or shared parental leave at the time each KIT/SPLIT day is worked. Managers should contact their Senior HR Administrator to clarify the status of the member of staff’s pay entitlement, if required. The table below summarises entitlement to pay/TOIL.



Status of Maternity/ Adoption/ Additional Paternity/Maternity Support or Shared Parental Pay at the time the KIT/SPLIT Day(s) is worked

Entitlement to Pay/TOIL

Half Day worked

Full Day worked

Full Pay

No

No

Half Pay1

No

Entitled to half a days’ pay/half a days’ TOIL

SMP/MA/SAP/ASPP/ShPP2

Entitled to half a days’ pay/half a days’ TOIL*

Entitled to a full days’ pay/full days’ TOIL*

No Pay

Entitled to half a day’s pay/half a days’ TOIL*

Entitled to a full day’s pay/half a days’ TOIL*

*Payment will be at the rate of pay on the day the member of staff returned to work. Where a KIT day or SPLIT day is worked during a period when the member of staff is in receipt of one of the statutory payments listed at 2 below, the payment made for the half or full day worked will be reduced by the amount of statutory payment the member of staff has already received
Where a member of staff is to receive payment for a KIT day(s) or SPLIT day(s), the completed form should be forwarded to Finance (where payment is to be made from general funds) or to Research Services (for research funded posts). If the post is split funded, authorisation should be given by both of the aforementioned teams. Following financial approval, line managers should forward the form to their local HR team, or to Departmental Mangers in the Faculty of Medicine. Departmental Managers in the Faculty of Medicine should forward the completed form to their HR representative as soon as possible following the member of staff’s return to work to ensure prompt payment. If the fully completed form is received by HR in line with the Payroll deadline, payment will usually be made in the first payroll following the individual’s return to work.
Where a member of staff is to receive TOIL only, the Departmental Manager does not need to forward the form to HR and should retain the form locally.
If a member of staff decides not to return to work, payments for any KIT/SPLIT days will be paid as part of their final salary payment or will be used to offset any overpayments such as the enhanced element of College Maternity/Adoption/Shared Parental Pay.
Calculation of Payments for KIT/SPLIT Days
Payments will be made through the payroll and subject to tax and national insurance contributions in the normal way. They will be non-pensionable and will not be eligible for salary sacrifice.
Each full day’s entitlement will be calculated as one 261st of the full-time equivalent of the employee’s annual salary, at the rate applying at the time of the payment. It will be a fixed cash amount and is not eligible for retrospective adjustment in respect of cost of living increases which may subsequently be awarded.
Please note: Definition of Annual Salary
The expression ‘annual salary’ for the purposes of the foregoing sub-paragraph means the sum of all pay components which are paid on a recurring basis, i.e. basic salary, in addition to all other recurring elements to which the employee is contractually entitled, such as London weighting, special allowances and honoraria, clinical excellence awards and NHS additional-duty-hours payments. No account will be taken of variable or non-recurring components such as overtime, bonuses or performance payments.


Keeping in Touch Days and Shared Parental Leave In Touch Days



HR Division

02/15


This form should be completed by line managers to record Keeping in Touch/Shared Parental Leave In Touch days worked. If payment is required please complete and email for approval as follows:
General funds: to your Finance Team

Research-funded posts: to your Research Services Office

Split-funded posts: Please include authorisations from all relevant parties

Financially approved forms should be emailed to your HR Team (or DA within FoM) as soon as possible on the member of staff’s return to work


Member of Staff on Maternity/Adoption/Additional Paternity/Maternity Support Leave/Shared Parental Leave


College Identifier (CID)

     

Title:

     

Surname:

     

First name(s):

     

Dept/Div/Sch/Inst::

     

Section:

     


Manager’s Details


College Identifier (CID)

     

Name

     

Ext. No

     


Keeping in Touch/Shared Parental Leave In Touch Days






Date

Worked


Period Worked

Status of Maternity/Adoption/

Shared Parental Pay

TOIL

Pay*

Half

Day

Full

Day

Full

SMP/MA/

SAP/ ASPP/

ShPP*

No Pay

1

     















2

     















3

     















4

     















5

     















6

     















7

     















8

     















9

     















10

     















11

     















12

     















13

     















14

     















15

     















16

     















17

     















18

     















19

     















20

     















21

     















22

     















23

     















24

     















25

     















26

     















27

     















28

     















29

     















30

     















*Payment will be at the rate of pay on the day the member of staff returned to work. Where a KIT day or SPLIT day is worked during a period when the member of staff is in receipt of one of the statutory payments listed at 2 below, the payment made for the half or full day worked will be reduced by the amount of statutory payment the member of staff has already received
Authorisation


Name:

(Member of Staff)



     

Date

     

Name:

(Line Manager)



     

Date

     

Faculty of Medicine only Name: Departmental Manager)

     

Date

     

If payment is to be made:

Account Code

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 




Name: (Finance approval if F, G, L, N codes)

     

Date

     

Name: (Research Services approval if P code)

     

Date

     



HR USE ONLY:


Payment to be made:

     

Month/Year

     

Form checked by HR Representative

Name

Ext. No.

     

     

Date

     




1 Applicable for babies due on or before 30 November 2014/where placement for adoption commenced on or before 30 November 2014.

2 SMP = Statutory Maternity Pay; MA = Maternity Allowance; SAP = Statutory Adoption Pay, ASPP = Additional Statutory Paternity/Maternity Support Pay, ShPP = Statutory Shared Parental Pay



База данных защищена авторским правом ©shkola.of.by 2016
звярнуцца да адміністрацыі

    Галоўная старонка