Irc timeline 2012-2016 President Werner Schmutz Vice President B. J. Sohn Secretary Peter Pilewskie




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IRC Timeline 2012–2016 President – Werner Schmutz Vice President – B.J. Sohn Secretary - Peter Pilewskie

Assistant to the President – Luca Egli



DATE ACTION/EVENT

2013

JAN Letter of acceptance to new IRC members

Update web-page with names and addresses of new members

FEB-MAY Notice of Business Meeting (B.M.): Davos conference center, 8-9 July 2013, 11:45-13:50 with RSVP

Request Working Group Presentations from Chairs/Co-Chairs/Rapp

Extended Abstracts IRS2012 available and published on the IRC webpage

JUN Distribute updated B.M. Agenda via email and post on website

Reminder to WG Chairs/Co-Chairs/Rapp to send in presentations (prior to B.M.)

JUL 8-9 IRC Business Meeting 8-9 July 2013, 11:45-13:50


  • Bring ideas for 2014 IRC Business meeting location possibilities

8-12 DACA13 – Davos, Switzerland

AUG Post 2013 IRC Business Meeting Minutes and Reports (by Peter Pilewskie) published on website

Membership - Vote for location/venue of 2014 B.M./Deadline 30. August

SEPT Tally results of vote for 2014 B.M. location

Announce Venue/location for 2014 B.M.

Post abstract deadlines of next conference and links to registration info on IRC website
OCT Request proposals for IRS2016 bids (preferably in Asia) - Proposals must be presented at the 2014 Business Meeting

NOV Reminder: Abstract deadlines


2014

JAN Reminder: Bid proposals for IRS2016

FEB-APR Reminder for IRS2016 bid proposals

RSVP to 2014 Business Meeting

Check News Items for Abstract reminder/deadlines/links, List of IRC-sponsored symposia
MAY WG Chairs/Co-chairs/Rapporteurs: send Working Group Presentations for B.M 2014

Agenda for Business Meeting

Website updated for Business Meeting Agenda

Reminder: IRS2016 bid proposals are due before Business Meeting

JUN Reminder: WG Chairs/Co-chairs/Rapp to email group reports for 2014 B.M.

Reminder: RSVP to 2014 Business Meeting if you have not already

JUL CONFERENCE …… (to be determined)

IRC Business Meeting - IRS2016 venue proposals

AUG Final IRS2016 venue proposals

Membership Vote on IRS2016 venue / Deadline: TBD


SEPT Reminder to members: return your vote for IRS2016

Post 2014 IRC Business Meeting Minutes on website

OCT Send Letter of Acceptance to Local Organizing Committee (LOC) of winning IRS2016 venue

Announce IRS2016 venue

Request for IRS2016 Session Proposals

2015

JAN Announce 2015 IRC B.M. venue: 2015 IUGG Prague

Check IRC website for Abstract Deadlines (IUGG) and links to Registration Info

MAR Reminder: Members send ideas for IRS2016 sessions and provide appropriate convener names

Members: RSVP to 2015 Business Meeting in Prague (IUGG)

Check website under News Items for Abstract reminder/deadlines/links and List of IRC-sponsored symposia


APR Reminder: RSVP for 2015 Business Meeting
MAY Reminder: RSVP for 2015 Business Meeting

Check website for B.M. Agenda

JUN-JUL 2015 IUGG: YY June – YY July (to be determined), Prague

2015 IRC Business Meeting

AUG Post 2015 Business Meeting Minutes to IRC website

Select IRC Award Selection Committee (for IRS2016 awards). The selection committee consists of IRC officers, two former presidents, and two senior scientists.

Members: send suggestions for sessions/convenors/plenary at the IRS 2016 Symposium

Important Dates for IRS2016:

First Announcement (Aug 2015)

Selection of convenors (End of Aug-Sept 2015)

Second Circular (Oct-Nov 2015)

IRS2012 Abstract submission (Nov 2015)

Abstract Submission Deadline (January, 2016)

Program Completion (Mar-April; 2016)

Accommodation, Registration & Travel Information (Mar, 2016)

SEPT Form IRS2016 Committees: Scientific Committee, Program Committee

Chief Convenors: list tentative program, request starting session organization


OCT Call for Extended Abstracts

Form Nominating Committee for Selection of Officer Slate for 2016-2020


NOV Request to Chief Convenors: Please respond with list of your session committee members (co-convenors)

with name, affiliation e-mail address/subjects to be treated in your session

DEC Check Symposium website for sessions and submission info

IRS2016 Poster Distribution



2016
JAN LOC: Procure Convention Services

CALL for nomination of officer candidates to nomination committee/ deadline: 1 Feb

CALL for membership to nominate one gold medal scientist and two young scientists/deadline: 1 Mar

Important Dates for Awards Selection:

Selection Committee (closes: Y)

Nomination of candidates for IRC Awards (closes: Y)

Decision by Selection Committee (closes: Y)

Decision by Officers (closes: Y)

Contacting and arranging award recipients travel (April 2016)

Announce IRS2016/ Notice of IRS2016 website (www.irs2016.org)

IRS2016 Main Conveners:

Complete session descriptions are posted on the IRS2016 website (irs2016.org)

Please circulate/advertise notice of your session to relevant communities.

Add Key invited speakers.
FEB 1 Officer Nominations due

Nomination Committee: identify President nominee

Notice of Business Meeting to be held at IRS2016
MAR 1 Awards Nominees due

Awards Committee: select award recipients


APR FINAL CALL for IRS2016 early registration Deadline May 1, 2016

IRS2016 session convenors: Summarize # of abstract submissions (Oral, Poster, Total)

Convenors: Please submit session selections by X May 2016
MAY Officer slate ready

Check website for Business Meeting Agenda

WG Chairs/Co-chairs/Rapp: send B.M. Working Group Presentations.
JUNE Announcement of Official Program on official website www.irs2016.org

Register through website


JUL-AUG IRS2016 Symposium and Annual IRC Business Meeting

Election of 2016-2020 IRC Officers


SEPT Extended Abstracts for IRS2016 Proceedings

Members: Nominate candidates for IRC Membership/Nominations due 1 Oct

Post 2016 Business Meeting Minutes on website

OCT Distribute Ballot for New Members



CALL for vote for new IRC members (2016-2020)
NOV Tally votes for New Members and Finalize election results
DEC President (Werner Schmutz): send official letter to President-Elect ending 2012-2016 term, starting 2016-2020 term.


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