Instructions for Minor and nrm construction Program




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H. NOTES:
1. Provide specific design recommendations and full back-up data. Include the heating and cooling capacities of each functional area and the block cooling and heating loads for each new and/or existing building.
2. The locations of these louvers must not allow short circuiting of air from emergency generator exhaust or truck waiting and loading dock areas into air intake etc. Consider factors affecting louver location such as visibility, historical considerations, wind direction, nuisance and health hazard odors (from emergency generator or truck exhausts).
3. Include room-by-room, peak zone-by-zone, and building block heating and cooling loads. Provide a tabulation of steam consumption based on data from all sources. Show correlation between each HVAC zone boundary and architectural floor area correlation between the architectural room numbers and abbreviated/coded room numbers used with computer input data sheets.
4. Show supply, return, exhaust, make-up, and transfer quantities with intended pressure relationships, i.e. positive, negative, or zero with respect to adjoining spaces.
5. Provide pertinent data on accessories such as pumps and cooling tower etc. Show the extent of the outside chilled water and condenser water piping. Clearly show how the piping will be laid in tunnels, trenches, or by direct burial.
6. Show ceiling clearances, at locations where ducts cross each other, by providing 1:50 (1/4 inch) scale local sections. Show all ductwork, and piping 150 mm (6 inch) and larger in double line. Show separate floor plans for air distribution and piping unless waived by VA. Show clearances required for access and maintenance with coil and tube pull.
7. Show typical air handling systems and all hydronic systems with existing capacities and new estimated loads. Verify actual operating conditions and capacities of HVAC systems prior to design.
8. Show control devices, such as, thermostats, humidistats, flow control valves, dampers, freezestats, operating and high limit sensors for all air systems and fluids, smoke dampers, duct detectors etc. Provide a written description of the sequence of operation on the floor plans. Detail the scope of work involved with the Central Engineering Center (ECC) and address if enough spare capacity is available or a new ECC is required. Show a point schedule for analog/digital input/output to be included in ECC.
9. Show pipe sizes and insulation with plans, profile, sections, details, and all accessories, such as, anchors, expansion loops/joints, valves, manholes, capped and flanged connections, interface between the new and existing work (if any). Clearly indicate interferences (if any) with the existing utilities and/or landscape elements on outside piping layout drawings. Show rerouting any utilities, cuttings of roads, pavements, trees, etc., and the extent of new and demolition work. Outside utility drawings shall be based on the study of the latest site drawings, discussions with engineering personnel, and actual site inspection of the existing utility.
10. Show all duct detectors, control valves/dampers static pressure sensors, differential pressure control assemblies, etc., whose actual physical location is critical for the intended sequence of operation on floor plans.

I. ELECTRICAL: Submit the following:


Electrical:

Schematics*

DD**

CD***




Narratives:

  • Design1









  • Life cycle analysis for electrical
    systems









Location and size of:

  • Electrical equipment2









  • Electric closets3









  • Telephone closets3









  • Signal closets3









  • Electrical distribution equipment










Drawings showing:

  • Electrical plot plan of existing and
    proposed underground power
    (including manholes)





  • Telephone systems







  • Signal inter-building systems







  • Proposed electrical system4







  • Electric symbols







  • Lighting fixture schedule







  • Emergency Life Safety Equipment
    (see fire protection)










  • Symbols, note, abbreviations








List of specialty areas









Method of short-circuit calculations









Method of voltage drop and demand
calculations









Utility company correspondence









Utility company requirements








Load calculations for normal &
emergency use





Drawings:

  • Lighting layouts








  • Power layouts








  • Signal layouts








  • Specialty area layouts








  • Demolition plans








Riser diagrams








Branch circuit wiring (typ.)




















Location and size of:

  • Primary distribution
    switchgear/switchboard






  • Engine-generator sets








  • Substation/padmounted transformer








  • Manholes








Location of smoke dampers and duct
smoke detectors








Interconnection of electrical control
equipment with HVAC equipment
(see fire protection)








Smoke partitions and fire alarm zones







Fire alarm and signal riser diagrams
(see fire protection)






Calculations for emergency
generator(s)






Phasing scheme








Electrical details









Specifications








* Submit, as a minimum, a single line layout for at a scale not less than 1:100 (1/8 inch). Submit a complete double line layout of areas of critical importance, at a scale of 1:50 (1/4 inch) including equipment.


** Submit minimum 1:100 (1/8 inch) scale floor plans, new and renovated, incorporating all of the revisions required by comments from schematics.
*** Submit fully dimensioned, complete, and coordinated 1:100 (1/8 inch) scale floor plans, incorporating all revisions required by comments from the design development phase.
I. NOTES:
1. Include basic assumptions, points of interconnection, impact of new construction to existing electrical distribution system, current demand loading (high voltage switchgear and primary feeder), and projected load of new construction. Propose various feasible electrical systems for project and provide advantages/disadvantages.
2. Include means and clearances for installation, maintenance, and removal/replacement of equipment.
3. Electrical, signal and telephone closets must stack vertically.
4. Include high voltage and low voltage switchgear, transformers and low voltage main and/or distribution panels, branch panels and methods of feeding 277/480 volt and 120/208 volt normal and emergency panels.

J. EQUIPMENT: Submit the following:


Equipment:

Schematics*

DD**

CD***




Equipment (on architectural drawing)







Activation Equipment List (Excel
format)






Specifications








* Submit, as a minimum, a single line layout for at a scale not less than 1:100 (1/8 inch). Submit a complete double line layout of areas of critical importance, at a scale of 1:50 (1/4 inch) including equipment.


** Submit minimum 1:100 (1/8 inch) scale floor plans, new and renovated, incorporating all of the revisions required by comments from schematics.
*** Submit fully dimensioned, complete, and coordinated 1:100 (1/8 inch) scale floor plans, incorporating all revisions required by comments from the design development phase.
K. STEAM GENERATION: Submit the following:


Steam Generation:

Schematics*

DD**

CD***




Report on new and existing steam
loads1









Life-cycle cost analysis of steam
supply alternatives









Analysis of alternate plant locations









Life-cycle cost analysis for alternative
types of equipment









Life-cycle cost analysis for heat
recovery alternatives









Data on emissions regulations









Data on methods of compliance









Selection of major equipment









Plot plan with new and existing plant
locations









Fuel related storage and handling
facilities









Alternate plan view layouts of new and
existing plant









Plot plan of steam generating facility2








Catalog cuts on equipment from two
manufacturers






Plans/sections/locations of:

  • Equipment








  • Major piping








  • Pipe supports








Demolition








Schematic flow diagrams of all piping
systems








Calculations:

  • Equipment sizing







  • Major piping systems








  • Steam load








  • Control and regulating valve








  • Flowmeter systems








  • Steam trap








  • Heating and ventilating system








  • Steam piping








Schedules








Equipment lists








Verification of emission regulations








List of standards and details









Specifications























































* Submit, as a minimum, a single line layout for at a scale not less than 1:100 (1/8 inch). Submit a complete double line layout of areas of critical importance, at a scale of 1:50 (1/4 inch) including equipment.


** Submit minimum 1:100 (1/8 inch) scale floor plans, new and renovated, incorporating all of the revisions required by comments from schematics.
*** Submit fully dimensioned, complete, and coordinated 1:100 (1/8 inch) scale floor plans, incorporating all revisions required by comments from the design development phase.
K. NOTES:
1. Include maximum and minimum summer and winter demands and total annual production. Provide break-down of new steam loads into categories of end use such as building heating, humidification, reheat, domestic hot water, sterilization, line losses, kitchen, and laundry.
2. Show boilers, pumps, heat recovery devices, tanks, and emission control devices.

L. STEAM DISTRIBUTION (OUTSIDE): Submit the following:


Steam Distribution (Outside):

Schematics*

DD**

CD***




Estimate steam and condensate loads







Life-cycle cost analysis of steam
distribution system









Calculations of pipe sizing







Steam distribution plot plan







Existing underground utilities










Soil conditions report







Performance requirements for steam
traps






Calculate pipe stress








Select expansion facilities for piping








Location of:

  • Manholes








  • Pipe expansion devices








Profile drawings including existing
utilities






Plan views/sections/dimensions for major piping, pipe layout and pipe supports of:

  • Manholes








  • Trenches








  • Tunnels








Demolition Plans







* Submit outside steam generation plans at an appropriate scale to show all work involved.


** Submit outside steam generation plans at same scale as topographic/utility survey incorporating all of the revisions required by comments from schematics.
*** Submit fully dimensioned, complete, and coordinated outside steam generation plans incorporating all revisions required by comments from the design development phase.
M. SOLID WASTE DISPOSAL SYSTEM INCLUDING INCINERATION: Submit the following:


Solid Waste Disposal System Including Incineration:

Schematics*

DD**

CD***













Incineration report including:

1. amount and type of waste (new & existing)

2. emissions regulations and types of emissions controls required

3. life-cycle cost analysis on alternatives for waste disposal

4. calculations of equipment sizing and description of types of equipment

5. viable alternatives for waste disposal










Evaluation of capability of existing
incinerator









Complete description of existing
processing system









Tests to determine remaining service
life and capacity of system









Plot plan with new plant location and
location of existing plant









Plan view layout of new system or
existing system showing new
equipment location









Load calculations on amount and types
of waste






Plot plan with location of new
processing system






Plans/sections showing locations of:

  • Equipment










  • Major piping








Demolition








Catalog cuts (2 min.) of equipment
selections






Emissions control devices








Schedules








Equipment lists








List of standards to be furnished later








List of special details to be furnished
later






Verification of applicable emissions
regulations affecting design or
operation








Specifications








* Submit, as a minimum, a single line layout for at a scale not less than 1:100 (1/8 inch). Submit a complete double line layout of areas of critical importance, at a scale of 1:50 (1/4 inch) including equipment.


** Submit minimum 1:100 (1/8 inch) scale floor plans, new and renovated, incorporating all of the revisions required by comments from schematics.
*** Submit fully dimensioned, complete, and coordinated 1:100 (1/8 inch) scale floor plans, incorporating all revisions required by comments from the design development phase.
N. AUTOMATIC TRANSPORT: Submit the following:


Automatic Transport:

Schematics*

DD*

CD*




Automatic transport systems (ATS):

  • Narrative w/ recommended
    improvements for exiting system





  • Traffic study including existing and
    proposed ATS w/ alternate
    methods of distribution





Changes to existing systems
(arch. dwgs.)








Hoistway (arch. dwg.)








Machine room vents (arch. dwg.)








Type of ventilation (mech. dwg.)








Electrical requirements (elect. dwg.)








Drawings:1, 2, & 3

  • Automatic Transport Systems








  • Elevators








  • Dumbwaiters








  • Other ATS systems








Sizes/dimensions/details:

  • Hoistway enclosures








  • Pits








  • Pit ladders








  • Machine area ladder and railings








  • Entrances








  • Machine rooms








Locations/dimensions:

  • Elevator cars








  • Entrances








  • Counterweights








  • Trap doors








Location of hoistway vents








Location of steel hoisting beams








Size of machine beams








Size of end reactions








Location/detail of machine beam
pockets






Rail loadings








Hydraulic elevator piston pit loads














Details

  • Hoistway entrances for elevators








  • Carlifts








  • Dumbwaiters








  • Trash chutes








  • Linen chutes








  • ETVS








Elevator machine room equipment
layout






Interface with automatic recall and
shutdown (see fire protection)








Specifications







* Submit, as a minimum, a single line layout for at a scale not less than 1:100 (1/8 inch). Submit a complete double line layout of areas of critical importance, at a scale of 1:50 (1/4 inch) including equipment.


** Submit minimum 1:100 (1/8 inch) scale floor plans, new and renovated, incorporating all of the revisions required by comments from schematics.
*** Submit fully dimensioned, complete, and coordinated 1:100 (1/8 inch) scale floor plans, incorporating all revisions required by comments from the design development phase.
N. NOTES:
1. Include tracking, piping, battery charging areas, blower rooms, queuing areas, cart holding areas, cart washer, central control area, and floor or wall recessed transport control units. Indicate architectural features in areas to be utilized for these systems. Indicate on architectural drawings all the major equipment located in machine rooms, secondary levels, pits, and the areas pertaining to ATS, AGVS and ETVS.
2. Indicate changes required on the architectural drawings where existing transport systems are retained and modified to serve new and existing areas.
3. Provide all electrical criteria (per basic electrical notes and Automatic Transport Design Manual) on electrical drawings.

O. ASBESTOS ABATEMENT: Submit the following:


Asbestos Abatement:

Schematics*

DD**

CD***




Asbestos abatement report including:

1. Summary results of building


records

2. Summary results of station personnel interview

3. determination of materials known to contain asbestos

4. visual inspection of building to determine location and condition of asbestos

5. sample strategy on the extent of asbestos present









Name and location of qualified
laboratory for sample analysis









Asbestos abatement drawing









Major Decontamination Areas showing:

1. Limits of sealing off the location

2. Quantities of asbestos material

3. Arrangements for auxiliary rooms

4. Engineering of negative air systems

5. Path of asbestos to loading platform

6. Location and connection to required utilities










Minor Decontamination Areas showing:

1. location, type, and length of pipe element to be abated by "Glove and Bag" approach

2. Other abatement features










Summary of:1

  • Square meter (feet) of floor space for abatement






  • Total linear and square meter (feet)
    of asbestos to be abated






  • Total cost of abatement2








Asbestos abatement drawings including:

1. restoration of impacted building sub-systems

2. integrated phasing on execution of abatement











* Submit, as a minimum, a single line layout for at a scale not less than 1:100 (1/8 inch. Submit a complete double line layout of areas of critical importance, at a scale of 1:50 (1/4 inch) including equipment.
** Submit minimum 1:100 (1/8 inch) scale floor plans, new and renovated, incorporating all of the revisions required by comments from schematics.
*** Submit fully dimensioned, complete, and coordinated 1:100 (1/8 inch) scale floor plans, incorporating all revisions required by comments from the design development phase.
O. NOTES:
1. Provide a copy of the summary to the construction cost estimator for inclusion as a separate bid item in the project estimate.
2. Include any cost for decontamination of equipment and fixtures.
P. SPACE PLANNING





Schematics

DD

CD




Space-Accounting Summary Table

1

2

3


P. NOTES:
1. Provide a tabular table with columns entitled Departmental Function, H-7610 Requirements, Approved Space Program [Net Square Meters (Net Square Feet)], Variance Between H-7610 and Approved Space Program, Departmental Conversion Factor, Planned Departmental Gross Square Meters (Feet); column totals; and a Total Project Net to Gross Factor. Also, list separately the area required for additions to the program, unassigned space, major circulation (inter-departmental corridors, stairs, elevators), major mechanical and electrical spaces, exterior walls, connecting corridors to other buildings, space for future mechanical system expansion, and similar special requirements.
2. Update table. Justify in writing substantial deviations from the approved space program.
3. Update table.


Q. CRITICAL PATH METHOD (CPM): Submit the following:


Critical Path Method (CPM)j:

Schematics

DD

CD




Phasing Narrative







Phasing Plans (on reduced site plans)









Phasing Diagram









Phases (marked on full size drawing)









Written list of systems1







Phasing Diagram (drawn on Phasing
Plan)1






CPM Phasing Plans (full size contract
drawings)2







O. NOTES:
1. Include temporary system by phase, and separate by technical discipline.
2. One drawing may reflect several reduced site plans.

R. ESTIMATING: Submit the following:


Estimating:

Schematics

DD

CD




Cost estimate in compliance with
Manual for Preparation of Estimates
(separate estimates for new
construction and alteration work)







Level "A" Summary Sheets for building








Level "A" Summary Sheets for sitework








Building gross area computation (new)








Building gross area computation
(alteration work)







Project Data Sheet 1









Project Data Sheet 1 and 2








Asbestos abatement








Detailed estimate take-off sheets









Level "B" Summary Sheets for
buildings








Level "B" Summary Sheets for sitework









Supplement A to SF 252









Detail Market Analysis










S. SPECIFICATIONS





Schematics

DD

CD




Specifications (All Disciplines)




1, 2. & 3

4 & 5

1. Submit for all technical disciplines the original VA Master Specification section drafts marked-up with pencil showing the editing for the project. Clearly identify modifications, deletions and insertions. Assure the specification drafts have been edited and tailored in their application to represent accurate coordination between drawings and specifications.


2. When no VA Master Construction Specification exists for a "unit of work", prepare the specification section consistent with VA Master Construction Specifications format.

a. Use generic or non-proprietary specifications describing the minimal acceptable product criteria level where no "Standard" exists to define quality and workmanship levels.

b. Use applicable "Standards" to define quality and workmanship when these publications exist. List complete designation and title of each publication used in Part 1; follow format in VA Master Construction Specifications for Applicable Publications.

c. Do not use proprietary specifications or systems that restrict competition unless authorization in writing has been received from the VA Project Manager for such proprietary specification. See the Federal Acquisition Regulation (FAR) Part 10, Part 14, and Part 36.

d. Do not use trade names or manufacturers brand names, except as previously noted.

e. When a deviation is requested, define and specify the minimum acceptable levels of essential criteria in descriptive, physical, functional, or performance requirements.


4. Type specifications in final format and content including any desk copy changes made by the VAMC staff at the previous review. Submit a complete set of the typed specifications for review. Include one set of full size final drawings of all disciplines, fully coordinated.
5. Return all draft specifications reviewed at DD review to aid the final bid document review. These draft specifications will later be returned to the A/E.

T. FINAL BID DOCUMENTS
a. Place the seal of the Registered Architect, Registered Landscape Architect, and Professional Engineer responsible for the design and the VAMC Project Director’s signature on the Construction Documents. A stamp of the VAMC Project Director’s signature will be furnished.
b. Submit updated Department Ratio Chart of Final Bid stage to the VAMC Project Manager.

III. DISTRIBUTION OF A/E MATERIAL



A. SYMBOL IDENTIFICATION OF CONTRACT DRAWINGS
AS - Architectural Drawings (Numbered Only)

HA - Asbestos Removal Drawings

BI - Boring Log Drawings

ES - Electrical Drawings

FA - Fire Protection Drawings

MH - Heating, Ventilating, and Air Conditioning Drawings

PL - Plumbing Drawings

GS - Site Development and Environmental Drawings

CU - Sanitary and Irrigation Drawings

MU - Steam Distribution Drawings

MP - Steam Generation Drawings

SS - Structural Drawings
B. GENERAL NOTES
1. Bond prints shall be full-sized.
2. Bind all drawings into sets in the order of their above classification symbol.
3. All submitted specifications shall be original, unbound, and marked-up VA Master Specifications. Where no VA Master Specification is available, submit a developed specification.
4. Submit all materials, packaged and clearly marked by discipline, to the VA’s Contracting Officer. However, where a small amount of material is submitted, the drawings may be packaged together for all disciplines as long as the drawings are separated and tagged with the discipline name. Other material may also be consolidated provided they are labeled and can easily be identified and separated.
5. Material provided unbound will be returned to the A/E. All resubmission costs will be the responsibility of the A/E

Distribution of A/E Material
Schematic Submission:


VA Medical Center (VAMC)

Appropriate Network Office*

3 complete sets

1 complete set


Design Development Submission:


VA Medical Center (VAMC)

Appropriate Network Office*

3 complete sets

1 complete set


Construction Documents Submission:


VA Medical Center (VAMC)

Appropriate Network Office*

3 complete sets

1 complete set

*Network Office will coordinate the necessary review with the responsible safety and fire protection person in their network.




Program Guide, PG-18-15, Volume C

Nov 2008
1   2   3   4   5


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