Instructions for Minor and nrm construction Program




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B. A/E RESPONSIBILITIES:

1. Contract documents shall meet or exceed the requirements of this document.



2. The A/E is responsible for producing a complete set of drawings, design narrative/analysis, calculations, sample boards, and specifications in accordance with professional standard practices and VA criteria. Each A/E discipline shall receive a copy of their respective VA design manuals, standard details, construction standards, and VA National CAD Standard Application Guide. The AE is responsible for obtaining the NCS.


3. A/E shall conduct coordination meetings between A/E technical disciplines before submitting material for each VA review and provide minutes of the meetings to VAMC.
4. A/E shall adhere to the approved Memorandum of Agreement (MOA).
5. A/E shall provide a checklist of all submittals, certifications, tests, and inspections required per drawing and specification section.
6. In addition, the A/E shall conduct interim fire protection installation inspections and witness final fire protection equipment testing.

C. SUBMISSION POLICY:

1. There is a Schematic* submission, a Design Development (DD**) submission, and a Construction Document (CD***) submission indicated in this guide. The VAMC may alter the submission requirements depending upon the complexity of the project by adding or deleting certain reviews. Where additional reviews might be required, the VAMC will issue, at their discretion, a detailed “Statement of Task” or supplemental instructions to the A/E, which would be provided at the time of solicitation for a fee proposal.


2. At each submission, the A/E shall date all material and present the designs on VA standard size drawings that are appropriately labeled, "SCHEMATIC SUBMISSION", “DESIGN DEVELOPMENT SUBMISSION”, OR “CONSTRUCTION DOCUMENT SUBMISSION”, in large block letters above or beside the VA standard drawing title block. In each submission, the A/E shall incorporate the corrections, adjustments, and changes made by VA at the previous review.

D. QUALITY ASSURANCE/QUALITY CONTROL (QA/QC):

In an effort to reduce construction change orders due to design errors and omissions, the Office of Facilities Management has initiated a Quality Assurance/Quality Control program. The A/E shall develop, execute, and demonstrate that the project plans and specifications have gone through a rigorous review and coordination effort. The requirements are as follows:


1. Fee Proposal: Provide an outline of the actions that your firm will take during the design process along with an associated fee.
2. Two Weeks after Receipt of the Notice To Proceed: Submit a detailed QA/QC Plan describing each step that will be taken during the development of the various phases of design. Each step should have an appropriate space where a senior member of the firm can initial and date when the action has been completed.
3. 100% Submittal: Submit the completed QA/QC Plan along with the latest marked-up documents (plans, specifications, etc.) necessary to ensure that a thorough review and coordination have been completed.

E. ADDITIONAL SERVICES:

If additional services (i.e. surveys, soil borings, asbestos surveys, water flow testing, or lead surveys), are necessary to be performed by consultants, submit criteria for the work to be performed to the VAMC Contracting Officer as soon as possible. Upon approval of the criteria, submit proposals and qualifications of at least three firms being considered for the work in accordance with the contract procedures (CP1) of the contract, together with a proposal from the recommended firm and a brief justification for its selection, for VA approval. A/E should submit survey information for the Schematic Review.


F. Critical Path Method PHASING MEETINGS

A. If required and prior to submission of Schematic material, the A/E shall meet with the VAMC’s Project Manager to discuss and outline phasing requirements for the project. These phasing requirements shall describe the general sequence of the project work, estimated project duration, and what Government constraints will exist that will influence the Contractor's approach to the construction project. The A/E shall be responsible for recording the phasing requirements.


B. Submit a phasing narrative and phasing plans (on reduced size plans) within two weeks after each phasing meeting to the VAMC Project Manager. VA will review these submission(s) and return comments to the A/E within two weeks of receipt. The A/E will then use this information in preparing their schematic, design development, and construction document submissions.

A. SITE DEVELOPMENT: Submit the following:


Site Development:

Schematics*

DD**

CD***




Narrative









Analysis of site









Circulation study









Phasing analysis









Parking analysis









Development concept showing
proposed buildings and structures









Landscape drawings with plant
groupings









Topographic, utility, and landscape
survey






Demolition plan







Layout plan showing location of:

  • Building and structures







  • Roads







  • Fire Access








  • Parking







  • Accessible spaces








  • Van spaces











  • Future expansion









  • Off-site roads







  • Off-site utilities







  • Service area(s)








  • Entrances and exits








  • Walks








  • Inlets








  • Contractor's staging area








  • Vertical and horizontal road
    alignment













Grading plan showing:

  • Existing contours








  • Proposed contours








  • Spot elevations at structure corners, entrances, equipment pads, etc.













  • Rim and invert elevations on storm
    drainage fixtures








  • Erosion and sediment control








Rock excavation (quantity)








Planting plan showing:

  • List of plant material







  • Limits of irrigation







Site details








Landscape details








Signage plan and schedule








Specifications



































































































































































* Submit site and landscape plans at an appropriate scale to show all work involved.


** Submit site and landscape plans at same scale as topographic/utility survey incorporating all of the revisions required by comments from schematics.
*** Submit fully dimensioned, complete, and coordinated site and landscape plans incorporating all revisions required by comments from the design development phase.

B. ARCHITECTURAL: Submit or show the following:


Architectural:

Schematics*

DD**

CD***




Location of:

  • Rooms1







  • Doors2







  • Corridor(s)3







  • Basic column grid/sizes







  • Expansion and seismic joints







  • Electrical closets







  • Equipment rooms













  • Mechanical shafts and space







  • Stair(s)








  • Ramp(s)








  • Elevator(s)







  • Automatic Conveyances







Floor Plans/Drawings:

  • All floors (new and renovated)







  • Penthouse







  • Roof plan







  • Pipe basement







  • Pipe tunnel








  • Reflected ceiling4








  • Equipment floor plans 1:50 (1/4 inch) scale5






  • Demolition plans6








Room names and numbers7








Program net/designed net







Exterior dimensions/total building gross
area





Size and shape of all departmental
functions and services9





Exterior building elevations10







Finish floor elevations11







Door locations, sizes, and swings








Wall thickness and chase walls








Handrail location/dimensions








Fixed equipment








Equipment elevations and details









Plumbing fixtures








Wheelchair accessible facilities








Wall sections12








Building sections13








Finish grades at corners, entrances,
exits, platforms and ramps






Fire and smoke rated partitions14







Lead-lined and radio-frequency-shielded partitions14






Fire extinguisher cabinets14








Spray-on fire proofing (see fire
protection)










Construction details15








Drafting symbols, abbreviations, and
general notes






Door, window, and louver schedules









Interior details, elevations, sections









Finish schedule16








Graphics and signage17









Color rendering









Specifications








Lead abatement18









Lead abatement specification19








* Submit, as a minimum, a single line layout for at a scale not less than 1:100 (1/8 inch). A scale of 1:200 (1/16 inch) is acceptable for architectural floor layout if an entire floor cannot be shown on one sheet. Submit a complete double line layout of areas of critical importance, at a scale of 1:50 (1/4 inch) including equipment.


** Submit minimum 1:100 (1/8 inch) scale floor plans, new and renovated, incorporating all of the revisions required by comments from schematics.
*** Submit fully dimensioned, complete, and coordinated 1:100 (1/8 inch) scale floor plans, incorporating all revisions required by comments from the design development phase.
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