Instructions for Minor and nrm construction Program




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Department of

Veterans Affairs
VA Medical Center Projects

A/E Submission Instructions

for Minor and NRM Construction Program:


  • Schematics

  • Design Development

  • Construction Documents

Department of Veterans Affairs

Washington, DC 20420



FOREWORD
This document states the minimum requirements for each submission in the production of VA Schematics, Design Development, and Construction Documents for Minor and NRM Construction Program for Medical Center Projects. It will give VA reviewers and the A/E a clear understanding of what is required of the A/E at each stage of design.
This document does not relieve the A/E firms of their professional responsibility to produce a correct, complete, and fully coordinated set of construction documents.

Lloyd H. Siegel William W. Graham

Director, Facilities Quality Office (Acting) Director, Engineering Management and Field Support Office

A/E SUBMISSION INSTRUCTIONS FOR

MINOR AND NRM CONSTRUCTION PROGRAM

MEDICAL CENTER PROJECTS

Table-of-Contents

I. GENERAL 1

A. INTRODUCTION 1

B. A/E RESPONSIBILITIES 2

C. SUBMISSION POLICY 3

D. QUALITY ASSURANCE/QUALITY CONTROL 3

E. ADDITIONAL SERVICES 4

F. CRITICAL PATH METHOD 4
II. SUBMISSIONS 5
A. SITE DEVELOPMENT 5

B. ARCHITECTURAL 7

C. FIRE PROTECTION 11

D. INTERIOR DESIGN 15

E. STRUCTURAL 17

F. PLUMBING 19

G. SANITARY 21

H. HVAC 23

I. ELECTRICAL 27

J. EQUIPMENT 29

K. STEAM GENERATION 30

L. STEAM DISTRIBUTION (OUTSIDE) 32

M. SOLID WASTE DISPOSAL SYSTEM (INCLUDING INCINERATION) 33

N. AUTOMATIC TRANSPORT 35

O. ASBESTOS ABATEMENT 37

P. SPACE PLANNING 39

Q. CRITICAL PATH METHOD (CPM) 39

Table of Contents (Cont.)

R. ESTIMATING 40

S. SPECIFICATIONS 40

T. FINAL BID DOCUMENTS 42
III. DISTRIBUTION OF A/E MATERIAL 43

A. SYMBOL IDENTIFICATION OF CONTRACT DRAWINGS 43

B. GENERAL NOTES 43
A/E SUBMISSION INSTRUCTIONS FOR

MINOR AND NRM CONSTRUCTION PROGRAM

MEDICAL CENTER PROJECTS
Note: This document is intended for electronic use. Edit and delete submission items that are not required and renumber footnotes accordingly in Section II. Complete the attachment in Section III.

I. GENERAL

A. INTRODUCTION

1. This document contains information and minimal submission requirements for contract documents specified in the A/E contract.


2. The Department of Veterans Affairs (VA) may contract with an Architect/Engineer (A/E) for any portion of a design: Schematics, Design Development, Construction Documents, or a combination of these.
a. For projects where the VA is contracting for Schematics Documents only, Schematics and Design Development Documents only, or Schematics, Design Development, and Construction Documents, the VA will provide the Design Program (if available), Facility Development Plans (if available), and VA design standards to accompany the Scope of Work for the project.
b. For projects where the VA is contracting for Design Development and Construction Documents only, the VA will provide the Schematics Plans and VA design standards to accompany the Scope of Work for the project.
c. For projects where the VA is contracting for Construction Documents only, the VA will provide the Design Development Plans and VA design standards to accompany the Scope of Work for the project.
3. Coordinate all activities with the VA Medical Center (VAMC). Hold informal meetings (upon mutual consent of the VA and the A/E) at the VAMC to discuss the design and related issues. Continue to expand contacts by telephone, rough sketch studies and other means of communication with the purpose of finalizing a general design approach to be followed.
4. Final approved Schematic documents shall be the basis for the development of the Design Development phase. Likewise, final approved Design Development documents shall be the basis for the development of the Construction Documents phase. The VAMC must approve any changes from each set of documents before the A/E proceeds to the next phase.
5. VA will review all submittals for functional and aesthetic relationships. However, no further functional decisions are anticipated after the Design Development phase.
6. Provide a design narrative/analysis for each technical discipline (e.g., architectural, mechanical, fire protection, etc.) which describes the intent of each discipline with schematic and/or design development submission.
7. Provide computations and sizing calculations for electrical, mechanical (HVAC, plumbing, and steam), sanitary, structural and fire protection designs. For computerized calculations, submit complete and clear documentation of computer programs, interpretation of input/output, and description of program procedures.
8. Provide individually packaged drawings for each submission to each unit specified in the "Distribution of A/E Materials" section.
9. Submit a complete set of final approved drawings incorporating all revisions, within 30 days after completion of the Schematics and Design Development stages.
10. At each review stage, the VA’s technical reviewer, a value-engineering consultant, or a construction manager will perform a value engineering review.
11. Submit final drawings (Bid Documents) in 3 1/2" floppy disks to be used with the AutoCAD version at the VAMC. Submit instructions on the use of the disks along with a complete listing of all layers that are used.

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