German Financial Cooperation with the Hashemite Kingdom of Jordan Ministry of Water and Irrigation (mwi) Tender No 80/2012 Hydro-meteorological System Support Program Tender Document for




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German Financial Cooperation with the Hashemite Kingdom of Jordan

Ministry of Water and Irrigation (MWI)

Tender No 80/2012

Hydro-meteorological System Support Program

Tender Document

for

Consulting Services for Conceptual and Final Design including Tender Documents, Assistance in Tendering, Contracting and Site Supervision



Ministry of Water and Irrigation

Jordan, Amman

P.O.Box : 2412-5012, Amman 11181 Jordan

Tel : 00962 6 5652267

Fax: 00962 6 5652287

www.MWI.gov.jo

(Eng. Ali Subah)

October 2012



Table of Contents

1 Tender procedure 5

1.1 General 5

1.2 Project Executing Agency 5

1.3 Presentation of Tender 5

1.4 Language of the Tender 5

1.5 Submission of Tender 5

1.6 Validity Period of Tenders 5

1.7 Information Visit to Site and Pre-Bid Meeting 6

1.8 Request for Additional Information 6

1.9 Amendments to the Tender Dossier 6

1.10 Association 6

1.11 Pre-selected Consultants 6

2 Contents of the tender 7

2.1 Technical Proposal 7

2.2 Financial Proposal 8

3 Payment conditions 10

3.1 Currency 10

3.2 Taxes and Duties 10

3.3 Price Adaptation 10

3.4 Terms of Payment 10

3.5 Guarantees 10

4 Organisation of services 11

4.1 Project Duration 11

4.2 Services Required 11

4.3 Performance of Services 11

4.4 Contribution of PEA 11

5 Tender evaluation 12

5.1 General 12

5.2 Technical Proposal 12

5.3 Financial Proposal 12

5.4 Final Evaluation 12

5.5 Consulting Contract 13

6 Other 14

6.1 Unsuccessful Tenderers 14

6.2 Cancellation of Tender 14

6.3 Other conditions 14

7 Special conditions of tender (SCT) 15

1 Introduction 1

1.1 Planned development measure 1

1.2 General objectives of the Consulting Services 1

1.3 Program background and program rationale 2

1.3.1Existing Situation of Water Resources in Jordan 2

1.3.2The Project Executing Agency - MWI 2

1.3.3Existing Hydro-meteorological Network 3

1.3.4Overview of stakeholders and service providers 5

1.3.5Data Processing and coverage 6

1.4 Programme Objective 8

2 Detailed Scope of Services 10

2.1 Analysis of existing situation and elaboration of concepts 10

2.1.1Analysis of information needs of relevant stakeholders 10

2.1.2Elaboration of concept for improved data collection and data transfer 11

2.1.3Analysis of computer-based data system 13

2.1.4Alternatives for the sustainable operation of the system 13

2.2 Presentation of results and stakeholder workshop 13

2.3 Detailed design of preferred concept and preparation of tender documents 14

2.3.1Detailed design 14

2.3.2Tendering and award of contract 14

2.4 Implementation Phase 14

2.4.1Institutional consultancy, communication and general data management 14

2.4.2Up-grade, rehabilitation and extension of the measuring system 15

2.4.3Continued interaction with stakeholders and addressees of data 15

2.5 Overall support to the PEA 16

3 Anticipated Risks 17

4 Organisation of Services 18

4.1 Working Schedule 18

4.2 Logistics 18

4.3 Contribution of MWI 18

4.4 Facilities to be provided by the Consultant 19

4.5 Reporting 19

4.6 Quality Control 21

4.7 Proposed Staff input 21



List of Annexes

Annex A: Terms of Reference (TOR, with related annexes)

Annex B: Pre-selected Firms

Annex C: Model of Presentation of CVs and Staff Characteristics

Annex D: Declaration of Undertaking

Annex E: Model of the Financial Proposal

Annex F: Model of the Advance Payment Guarantee

Documents available on KfW’s web site www.kfw.de

http://www.kfw-entwicklungsbank.de/ebank/EN_Home/I/Download_Center/Overview_Publications/Guidelines/index.jsp


  • Guidelines for the Assignment of Consultants in Financial Cooperation with Developing Countries

  • Standard Consulting Contract Model


CONDITIONS OF TENDER

1Tender procedure

1.1General


The rules of the present Tender are in accordance with the latest version of the KfW Guidelines for the Assignment of Consultants in Financial Co-operation. These Conditions of Tender contain the General Conditions (Chapter 1 including 6) and the Special Conditions of Tender (SCT) for the particular tender (Chapter 7). The Special Conditions of Tender are referred to in the text by “SCT” and summarised in Chapter 7.

1.2Project Executing Agency


The Project Executing Agency subsequently called PEA is indicated in the SCT.

1.3Presentation of Tender


The Tender should be submitted in one package containing two clearly marked separate envelopes: one with “Technical Proposal“ and the other with “Financial Proposal“. The Financial Proposal shall be sealed and no financial information shall be contained in the Technical Proposal.

The package shall display the following information:



  • the address where Tenders have to be sent;

  • the title of the call for Tenders such as indicated in the invitation letter;

  • the Tenderer’s name;

  • the following words clearly visible: „Call for Tenders – Not to be opened by the Postal Service“.

1.4Language of the Tender


The technical and financial proposals as well as all communication related to the present Tender shall be prepared in the language indicated in the SCT.
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