Faculty and family




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KOÇ UNIVERSITY


FACULTY AND FAMILIYES’
NEWCOMERS’ GUIDE
SEPTEMBER 20054






FACULTY AND FAMILY

NEWCOMERS’ GUIDE

SEPTEMBER 2005



Table of Contents

SECTION 1 ABOUT KOÇ UNIVERSITY 62

SECTION 1 – KOÇ UNIVERSITY 69

SECTION 2 GETTING TO know KOÇ UNIVERSITY 69

2.1 1.1 GENERAL INFORMATION 69



Graduate Degrees 69

English Language Center (ELC) 70

Location 70

70

2.2 FACULTY 71

71

2.3 STUDENTS AND THE TURKISH SYSTEM OF HIGHER EDUCATION 71

71

1.2 FACULTY 73

1.3 STUDENTS 73

In accordance with the Turkish Regulations for Private Higher Education Institutions, students are placed in the undergraduate programs of Koç University according to their Student Selection and Placement Center Examination (ÖSYM) scores. The ÖSYM is a centrally administered examination, which is taken by all students seeking admission to universities in Turkey. Universities post the number of students that can be admitted to each college, school or department. After taking the exam, students rank their universitycollege and major preferences and are placed in university programs according to their scores on the examination. Koç University will admits approximately 700 students to undergraduate programs and 200 students to graduate programs each year. 74

21.4 ACADEMIC CALENDAR 74

21.5 UNIVERSITY FACULTY AND STAFF CONTACT INFORMATION 74

An updated telephone list of faculty and staff is is in Appendix C or on the KUniversity websitehomepage, click “Computer Services & Facilities,” and then eGuide for this information. 74

21.6 GETTING TO AND FROM CAMPUS 74

1.2 :Public Transportation: The Sarıyer – Rumelifeneri İ.E.T.T Public Bus # 150 offers bus service from the campus to Sarıyer. The bus stop can be found outside the school gates.  An up-to-date schedule can be reached online from the “Campus Life” section on the KU homepage. 76

Kumsal Taksi: 218-3267, 242-9357 76

For further information about public transportation in Istanbul refer to Section 3.62..3 . 77

Parking Rules and Parking Stickers 77

Traffic Regulations (Trafik Kuralları) on Campus 77

Campus traffic regulations can be found in the “Campus Life” section of the KU website. 77

1.7 GETTING SETTLED IN YOUR OFFICE 78

Faculty Offices: There are four college buildings on the campus: the College of Administrative Sciences and Economics Building, the Social Sciences Building, the Science Building and the College of Engineering Building. 78

The English Language Center (ELC) is located in the Social Sciences Building, and the Business School is located in the College of Administrative Sciences and Economics Building. 78

MBA Didem Gürses Ext. Tel-1303 78

Graduate School of Scie&Eng Ece Üçoluk Ext. Tel-1775 78

Graduate School of Social Sciences Ece Üçoluk Tel-1775 78

Computing and Information Technology (CIT): The Computing and Information Technology Office (CIT) provides the following main services listed below. To contact CIT, you should first use the Koç University website (“Computer and Information Technology”) or through http://cit.ku.edu.tr. For the service desk, during the working hours, call x1111. For more detailed information, please check the CIT web site. Both services are operational 24 hours a day, 7 days a week. 78

USEFUL TIPS: 79

Track–It: Track-IT (http://trackit.ku.edu.tr) and CIT Service Desk are the primary interfaces for all of your computing related needs. Please feel free to submit a new work order in case of a problem. 79

For the CIT Service Desk, during the working hours, you can call Ext. 1111. Emergency requests are relayed to the appropriate parties 24 hours a day. 79

21.7 8 N NECESSARY PAPERWORK, ID CARDS, EMAIL ACCOUNTS AND & OTHER ADMINISTRATIVE MATTERS 79



Turkish Citizens: 82

Turkish Citizens: 82

Turkish Citizens: Turkish 82

Turkish citizens must provide the following documents to the Human Resources office (Ayhan Şeker, Ext. 1209) through their faculty secretary. Submission of these documents is required for their official status at Koç University. 82



Registering with the Neighborhood Magistrate (Muhtarlık): 84

Health Insurance: 85

Buying and Registering a Car: 85



2.8 1.9 YOUR SALARY, LUNCH TICKETS, AND OTHER PAYMENTS 85

Comptroller’s Office and Initial Paperwork : 85

85



Lunch Tickets and Sodexho Tickets: 88

2.9 GETTING SETTLED IN YOUR OFFICE/OFIS 89

Faculty Offices 89

There are four college buildings on the campus: the College of Administrative Sciences and Economics Building, the Social Sciences Building, the Science Building and the College of Engineering Building. 89

The English Language Center (ELC) is located in the Social Sciences Building, and the Business School is located in the College of Administrative Sciences and Economics Building. 89

MBA Ipek ÜnlüsoyDidem Gürses Ext. 13073 92

Graduate School of Arts and Sciences Beyza Morgan Ext. 1775 92

Graduate School of Science and Engineering Beyza Morgan Ext. 1775 92

School of Heath Sciences Sebla Yılmaz 0212 311 2603 92

Graduate School of Arts and Sciences Beyza Morgan Ext. 1775 92

Computing and Information Technology (CIT) 92

The Computing and Information Technology Office (CIT) provides the following main services: 92

Electronic mail and reliable Internet access for every user 92

USEFUL TIP: 93

IT Support 93

CIT Website: For IT support, first use the CIT website. On the KU homepage, click on “Computer and Information Technology” or http://cit.ku.edu.tr. 93

TrackIT: On the KU homepage, click on “Faculty Member” and you will see “TrackIT” on the left-hand side. 93

Service Desk: During working hours, call Ext. 1111. 93

2. 10 GETTING SETTLED IN YOUR APARTMENT/LOJMAN 1.10 GETTING SETTLED IN YOUR APARTMENT 95

Faculty Apartments/Lojmans: 95

The University has 18 A-type and 10 B-type residence buildings (lojmanlar) with a total of 102 apartments on campus. In addition, there is also an apartment building in Arnavutköy with 14 apartments. 95

Each A-type building hasis composed of four4 duplex style apartments, each about 200 m2 in size (a living room, 3 bedrooms, a dining area and a kitchen). 95

B-type buildings has three one-story are apartment style, and every building includes 3 apartments, each about 120 m2 (2 bedrooms, a living room dining area, and a kitchen). 95

Ordering Water: To order a bottle of water, you can say “Su almak istiyorum- Koç lojmanları ” and then give your building and apartment number. 98

Making Calls On-Campus 98

Telephone Bills 100

Getting On line 103



Technical Support for Personal Computers / TechnoTime 103

Cable TV and Digiturk Subscriptions 104

Using Voicemail: 105

Your voicemail should have been reset after the previous resident of your lojman left. However, if you are unable to perform the following functions, contact the CIT Help Desk at x1111 or once you have learned your user name and password from your faculty secretary, send a Track-it. 105

How to assign a password to your mailbox: 105

Dial 5000 105

Enter your extension and press # key 105

Press # again (because you haven't got a password yet) 105

Press * and 4 to enter the main menu 105

Press 5 to give password to your message system 105

Press 4 to change your password 105

Press a password and press # twice 105

Press # to get to the main menu 105

How to get your messages: 105

Dial 5000 106

Enter your extension and press # key 106

Press # again (because you haven't got a password yet but you can give a password by yourself with your telephone) 106

Press 2 to get messages 106

Press 0 to listen to your messages 106

Press * and 3 to delete your messages 106

Press # to listen to your next message without deleting the current one 106

For more information on your phone equipment on the KU home page, click on “Computer Services and Facilities” to get the CIT home page. Then click “services” in the top menu and then “telephony.” 106

Trash and Recycling 106

: 107

Security and Fire Alarm Systems 107

USEFUL TIP: 108

How to Send a C-TrackIT: How to Send A C-TrackIT: For electrical, mechanical, or other building related problems, send a Fener Campus TrackIT or C-TrackIT. On the KU homepage, click “Faculty Member” and you will see “Fener Campus TrackIT” on the left-hand side. (TrackITs are for computer or technology related problems. ) If you have difficulty, you may call Siemens at Ext. 3020, 24 hours a day. 108

2. 11 PET POLICY 110

Utilities: A central heating system located in every building supplies heating and hot water to the residences in that building. There is no air-conditioning. 112

Counters located in every apartment measure the consumption of electricity and gas each month (a separate counter measures the consumption in jointly used areas such as the entryway). Bills are prepared by the technical office in accordance with the reading of the counters on the 20th of every month. The amount is deducted from your paycheck at the end of every month 112

Telephone Bills: For the residence and office telephones, telephone bills are prepared by the CIT office and posted online so that you can mark off business related calls. CIT sends an e-mail message to announce when your calls are posted online. The amount you owe is deducted from your paycheck at the end of every month. 112

Arnavutköy Residences: The tenants are responsible for paying their own water, electricity and telephone bills directly to the relevant companies. The technical office will inform the Comptroller’s Office about the heating and hot water bills every month and these expenses will be automatically deducted from the tenant’s salary. 112

C–Track-it: C-track-it (http://ctrackit.ku.edu.tr) is the primary interface for all of your electrical, mechanical, construction and carpentry related problems and needs. Please feel free to submit a new online work order in case of a problem. A C-track-it work order ensures the fastest response-time, as well as a quality tracking of the service given. 112

When the C-track-it is not available, you may call. Ext. 3020 24-hours a day. Emergency requests are communicated to the related parties 24 hours a day. Construction and carpentry work, however, is done only during normal working hours (9:00am - 6:00 pm). 112

If you want the service to be done whether you are there or not, you must check the box that shows that you give permission for service people to enter your flat or office; otherwise, technicians are not allowed to enter your apartment. 112

Storage: There is a small storage room assigned to each apartment in the Rumeli residences. These storage rooms are below the pre-school (Kreş) building for the buildings A1 to A9. The rest of the storage rooms are in the second basement floor of the B buildings. The storage room keys are provided to the tenant together with the apartment keys. 112

2. 12 OUTDOOR LIFE AT THE FACULTY RESIDENCES 113

21.13 1 FACILITIES ON CAMPUS 114

The following is a list of the current list of the facilities on campus. The times listed are for generally for when classes are in session. Semester break and summer hours may be different. Check the KU website under “Campus Life” “Facilities on Campus” or call the extension listed below for more information. 114

USEFUL IMPORTANT TIP: 114

Hour Hours fs for Facilities on Campus: The facilities on campus have both summer and working hours. You can find them on the KU website under “Campus Life” or by calling the extensions listed below. The operator at 00 can also connect you from any campus phone. 114

Banking 114

A branch of Koçbank is located in the Student Center and is open Monday-Friday. All payments relating to your life at KU such as your salary, bookstore, cafeteria, copy center, or smart card payments are made to this bank. The manager of the bank is Ebru Türkgeldi. (Ext: 3001) 115

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The Auditorium is located in the Social Sciences Building. The Auditorium's program schedule can be found by clicking on to 'Sevgi Gönül Auditorium Program' at the bottom of the home page of Koç University's website. 118

The Sevgi Gönül Auditorium Arts Director is Evren Kutlay. Her extension is 1753. 118

Banking: A branch of Koçbank is located in the Student Center and is open Monday-Friday, 9:00am-5:00pm. All payments relating to your life at KU such as your salary, bookstore, cafeteria, copy center, or smart card payments are made to this bank. The manager of the bank is Ebru Türkgeldi. (Ext: 3001) 118

You can have accounts in Turkish Lira (TL), as well as hard currencies such as USD and Euro. Non-TL accounts may protect you against fluctuations in the value of TL. They also enable you to wire money from abroad to this account and to cash bank checks from foreign institutions (subject to a three-week hold period for clearance). However, only your TL account can be accessed by using your ATM card to withdraw cash from ATM machines inside and outside of Turkey. (If you use an ATM machine outside of Turkey, the TL equivalent of the foreign currency you have withdrawn will be deducted from your account). 119

The Koçbank Campus Branch provides the following services to all faculty and staff: 119

Money Transfers (such as EFT and moneygram for transfers to abroad) 119

Checks 119

Checking Account (TL, $, Euro) 119

Savings Account (TL, $, Euro) 119

Travelers Checks 119

Money Orders 119

Credit Cards for long-term faculty (Koç Visa and Diners International) 119

Mutual Funds 119

Stock Market Information 119

When applying for a credit card, copies of one’s passport and other relevant documents, as well as the completed Koçbank Credit Card application form, must be submitted to the bank. 119

For further information on banking, see Section 2.4. 119

Gürsel Turizm: Gürsel Turizm, located next to the PTT in the Student Center, sells tickets for the KU shuttle buses, as well as Varan inter-city buses. They are also an Avis car rental agent and can arrange tours in Turkey. (Ext:3764) 120

Dry Cleaning: Pak is located in the Student Center and is open daily from 9:00am-6:00pm 120

Migros Grocery Store: Migros is the university branch of one of the biggest retail chains in Turkey. It is located in the Student Center and is open Monday-Saturday, 9:00am-7:00pm. 120

Alumni Club: The Alumni Club, located in the Student Center, is open 11:00am-7:00pm on weekdays and 11:30am-7:30pm on the weekends. It has two television sets and a pool table. Koç University members receive a 15% discount at the Alumni Center. 120

The center can be utilized to organize private parties including cocktail parties. Please contact Ms. Sanem Yükselsoy (Ext. 3779) for help and more information. 120

Suzy’s Café: A café-restaurant on the ground floor of the Student Center. It has a nice atmosphere but is more expensive than alternative places on the campus. (Ext:1246) 120

Cici: Cici is a buffet located in the Student Center and is on service 24 hours a day, 7 days a week. You can have toast, hamburger and hot sandwiches with chicken or Turkish döner. (Ext:3761) 120

Mio: Mio is located in the Student Center and is open from 8:00am to 8:00pm. You can have cold sandwiches, salad and waffle. (Ext: 1766) 121

Club 29: Club 29 for faculty and staff is located in the faculty residences (lojman), above the Kreş. It is open daily from 6:00pm-11:00pm. It’s a place for people to meet, watch soccer games, and socialize. A TV, DVD player and Digiturk programming are available. You can also hold barbecues, parties, or celebrate special days by reserving the date in advance with the staff member, Kerem. (Ext: 3167) 121

Club 29 is a membership organization. Members are entitled to unlimited free drinks, appetizers and snacks (excluding special dinners.) If you’re interested in becoming a member, contact İnsan Tunali (Ext. 1427). 121

Unisex Hair Salon (Hair Planet): A hair salon serving both men and women is located in the Student Center and is open daily from 9:00am-6:30pm. (Ext: 3035) 121

Child Care Center (Kreş): Koç University’s on-campus child care center, Mutlu Çocuk Evi, is located in the faculty residences area. It is open Monday-Friday from 8:00am-6:00pm and is open to children ages two to six. (Ext: 3211) 121

Health Center: The Koç University Health Centre, located on campus on the right just before you get to the dormitories, is a satellite department of V.K.V. (Vehbi Koç Foundation) American Hospital. At least one medical doctor is present 24 hours a day, seven days a week. The Health Center services are available for faculty, staff and their families. All the doctors at the Center speak English. 121

The Center has 13 patient beds in 9 rooms and performs emergency service procedures, routine examinations, and simple blood tests, as well as urinary, glucose level, and pregnancy tests. The Center's Emergency Service includes 24-hour ambulance service. General checkups are performed at the V.K.V. American Hospital in Nişantaşı, about 45 minutes from campus. 121

121

Dr. Erdal Mehmet Aksoy is the Director of the Campus Health Center. He is available to answer any questions relating to the Center and the American Hospital Health Care Network. He is also available to answer any questions you might have prior to arrival in Turkey, such as the availability of a specific medication. Any conversation with Dr. Aksoy will be held in strict confidence. 121

Dr. Aksoy's numbers are: 121

Office : (0212) 338-1240 121

Cell : (0532) 413-3315 121

Home: (0212) 485-8210 121

Newcomers should register their health insurance information at the Health Center’s information desk. Health Center staff will use this information in the event of a medical emergency. 122

For more information on the types of health services available on campus, contact the Information Desk at Ext. 1273. Nurse Gülhan Demirtaş can be reached at Ext.3622. In case of emergency, call Ext. 1100. 122

V.K.F. American Hospital Satellite Center in Zekeriyaköy: The V.K.V. American Hospital also operates a satellite clinic in nearby Zekeriyaköy. The address is Vişne 2 Mahallesi 3.Cadde, Merkez Blok no: 3, Zekeriyaköy/34450 (Upper floor of MİGROS). Telephone number: 0 212 202 92 11 122

At the Center in Zekeriyaköy, X-rays can be taken. The Center's laboratory can perform more detailed blood tests than can the Center on campus. Additionally, blood work done at the Center can be transported to the American Hospital for more detailed analysis through a shuttle service. Health services at the Zekeriyaköy Clinic are not free. 122

V.K.V. American Hospital: The American Hospital, operated by the Vehbi Koç Foundation, is located in Nişantaşı, on Güzelbahçe Sokak, Tel: (212) 311-2000. The Hospital received its accreditation from the JCI. 122

The Finance Department of the V.K.V American Hospital can act as an interface between Koç Allianz Sigorta, the Koç University employees’ health insurance provider, and the hospital. 122

Sports Center: A large gym building is located on the campus that features basketball and volleyball courts, an indoor track, and cardio and weight rooms. Various activities including yoga and aerobic/step classes, aikido, badminton, basketball, table tennis, tennis, soccer, body building, cross, and volleyball take place on campus. All interested faculty, their families and staff can participate in these activities. The times and locations of these activities are announced every semester by the sports division of the university. 122

Tournaments take place among students, faculty and staff in the following branches: soccer, basketball, badminton, table tennis, chess, pool, and backgammon. Contact Mehmet Bulak at Ext. 1656 or Serdar Terzi at Ext. 1381 for more information. 122



Library: 122

Medical Facilities 124



Sevgi Gönül Auditorium 126

Sports Center 127

Travel Services (Gürsel Turizm) 127

Unisex Hair Salon (Hair Planet) 127

Taxi Services: Cabs are available 24 hours a day. Reliable and recommended companies are Martı Taksi and Kumsal Taksi. As of August 20034, a one-way trip between campus and Sarıyer is about 6about 6-7 million tl (tl ($4-5). At the time of this writing, the taxi meter should start at 1 million tl. The taxi meter should show which rates you are being charged. Day rates (gündüz) run until midnight. After midnight night (gece) rates apply. 128

Martı Taksi: 242-6048, 341-1184, 341-1185 128

Kumsal Taksi: 218-3267, 242-9357 128

For further information about public transportation in Istanbul refer to Section 2.3. 128

Traffic Regulations (Kuralları) on Campus: Campus traffic regulations can be reached online in the “Campus Life” section of the KU homepage. 128

1.7 GETTING SETTLED IN YOUR OFFICE 128

Faculty Offices: There are four college buildings on the campus: the College of Administrative Sciences and Economics Building, the Social Sciences Building, the Science Building and the College of Engineering Building. 128

The English Language Center (ELC) is located in the Social Sciences Building, and the Business School is located in the College of Administrative Sciences and Economics Building. 128

MBA Didem Gürses Tel-1303 128

Computing and Information Technology (CIT): The Computing and Information Technology Office (CIT )CIT) provides the following main services listed below. To contact CIT, you should first use the Koç University website (“Computer and Information Technology”) or through http://cit.ku.edu.tr. For the emergenciesSservice Ddesk, during the working hours, you can call the CIT Call Center at ext (. 4444338)- x1111. . For more detailed information please, please check the CIT web site. Both services are operational 24 hours a day, 7 days a week. 129

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