Executive Manager’s Report




Дата канвертавання25.04.2016
Памер125.14 Kb.

FM/2005/13

Consortium of European Research Libraries


Executive Manager’s Report

November 2005, Biblioteca Nazionale Centrale, Rome


1. File loads in 2004-2005

At the time of the Full Members’ meeting in 2004, twenty-one files were combined in the HPB Database with a total of c. 1.6 million records (details may be found in FM/2005/13a Appendix II – files loaded onto the HPB). Shortly thereafter the records of the National Library of Wales and file updates for National Library of Croatia were added.


This year two new files – records from the National Library of Lithuania and the Royal Library in Copenhagen – and three file updates were dispatched to RLG. In addition, the records from the National Library of Hungary file in XML format were still awaiting loading.
As planned, RLG undertook its server migration in the second quarter of this year. This had an impact on normal RLG services, both before and after the actual migration. As expected, the normal file loading process has been affected (as set out below). Once all outstanding files up to the end of the year 2004/2005 have been added to the Hand Press Book Database, it will total over 1.8 million records. Discussions on a file loading programme for 2005-2006 and 2006-2007 are in hand with RLG.


2005








No. of records

Status and estimated cumulative total

ESTC

No. of records

22

NL Hungary

c. 13,000

Not yet loaded




24

NL Lithuania

2,446

Not yet loaded




25

KB Copenhagen

77,464

Not yet loaded







Updates: NL Russia

1,040

Not yet loaded







NL Wales

5,467

Not yet loaded







BNE

78,770

Not yet loaded







Total

c. 178,187

c.1,825,218

468,647

Total HPB and ESTC combined: c. 2,293,865


2. Future file loads
In 2005-2006 CERL will be preparing the following files for loading:

2006







No of records

Format

Notes



4 Polish libraries’

German holdings



c. 24,580




Final corrections required



KB Stockholm, legal materials

13,356

MARC21






KB The Hague –
Pre-Brinkman

c. 33,000









Regione Toscana

c. 13,583









Russian State Library

4,550









UL Complutense

c. 29,000









UL Helsinki – Fennica

19,411

UNIMARC






UL Salamanca

8,297

MARC21







Subtotal

c. 145,780







Updates




ICCU – SBN(A)

??

UNIMARC







KB The Hague - STCN

c. 28,000 new records

Pica+ to UNIMARC







NL Hungary – UL Szeged

c. 6,000

XML







NL Scotland

c. 21-22,000 new records

MARC21

Mid-2006




Oxford EPB

??

MARC21







SUB Göttingen

1 million new records

UNIMARC







Wellcome Library

??










Subtotal

c. 1.2 million










Total

c. 1.35 million






The Data Conversion Group and Tony Curwen continue to offer CERL file providers with detailed analysis reports. File providers make good use of these detailed listings of (cataloguing) errors and suggestions for the interpretation of cataloguing rules. Being able to include improved records greatly enhances the overall quality of the HPB Database, and CERL would like to thank Tony Curwen and the Data Conversion Group very warmly for their work in this respect.


3. HPB Database development

Details are set out in FM/2005/13a: Building up the Hand Press Book Database.


4. CERL Thesaurus file
The number of records on the CERL Thesaurus increases steadily:




12/6/02

11/3/03

5/3/04

1/3/05

Personal Names

12,173

62,436

85,948

594,289

Corporate Body Names







1

3,725

Imprint Names

6,068

12,252

13,804

13,812

Imprint Places

2,808

3,624

3,642

3,599

Sources

3

11

15

2,104


Total number of records


21,037


78,325


103,410


617,529




By far the largest contribution was the Personennamendatei, but also the corporate names file of the English Short Title Catalogue should be mentioned here. The integration of this file, and a small file from the University Library of Warsaw, enriched the Thesaurus by offering corporate name records.
Corporate name records had been defined as a record type long since, but had not been included in the CT to date. In addition to adding new records, much effort has also been

  • Records currently in the CT: 666,724 (last update: 24th October 2005)

  • Records edited manually since Aug 2004: 42,416

    • thereof merged: 10,550

    • thereof not-merged: 31,866

  • Records that might be duplicates: 10,872

    • without “identification uncertain”: 932

put into de-duplication of the data file. Frau Klier at the BSB München has greatly benefited from the DCG enhancements to its WinADH software, which is successfully used to automate the de-duplication process as much as possible.
The CERL Thesaurus is a free resource, which is already used extensively by CERL members and non-members alike. In 2004 the Thesaurus system showed 20,367 searches for the year 2004, or c. 1,697 searches per month. CERL has invited members to include a link to the CERL Thesaurus from the ‘Research Tools’ section on their websites.
5. Manuscripts Project

Details are set out in FM/2005/4: Manuscripts Project – Report on stage 2 of the pilot for a federated searching facility.


6. Digital Resources

Details are set out in FM/2005/5: Digital Resources – Policy Paper


7. Member Services

Details are set out in FM/2005/7: Member Services – Report.


8. Executive Committee and ATG

The Executive Committee met three times this year: 12 March in Zagreb, 11 June in Copenhagen, and 10 November in Rome. In each meeting it considered CERL budgets, received reports from the Manuscripts and Post-2006 Preparations Working Groups, as well as reports from the Secretary, the Executive Manager and the Chair of the ATG. In addition the Executive Committee discussed Membership Promotion and Membership Structure as well as the Development of Member Services, CERL Promotion, Digital Resources, and Building up the Hand Press Book Database. These topics also feature on the AGM agenda. In 2005, the EC finalised its discussion on the types of material to be included in the HPB (see FilProc1: The CERL Hand Press Book Database: Guidelines concerning its date range and scope on http://www.cerl.org/HPB/FileProceduresText.htm).


A progress report on the work of the Advisory Task Group is a separate item on the agenda.
9. Data Conversion Group, Göttingen

This year, DCG analysed records from the National Library of Lithuania, the Royal Libraries in Copenhagen, Stockholm and The Hague, the Polish microfilm records, records for the Regione Toscana and an ICCU SBN(A) update. Additionally, much DCG effort went into the further development of the CERL Thesaurus file, as shown above. Alex Jahnke offered valuable advice on the Post-2006 Contract Preparations, the MSS project, and the Ask-a-Librarian feature, and CERL would like to thank him and his colleagues Micheal Rzehak, Jürgen Braun, and Werner Schwartz of the Data Conversion Group for all their hard work.


10. Research Libraries Group, Mountain View, CA

During 2004-2005 Mr Wes Taoka was RLG’s liaison person with CERL, and he attended the CERL meetings in Copenhagen. Dana Jemison worked on the XML records of the National Library of Hungary. Joe Altimus continued to respond to our queries regarding HPB file preparations with unfailing good cheer. An additional RLG progress report is a separate item on the AGM agenda. CERL would like to thank all RLG colleagues very much for the enjoyable working relationships.


11. Promotion of CERL and the HPB Database

11.1 Seminars

Details are set out in the Secretary’s report.

11.2 CERL Newsletter

In December 2004 and June 2005 CERL members received issues 10 and 11 of the CERL Newsletter with information on HPB file updates and the CERL Thesaurus, a report on the 2004 AGM, the Manuscripts Working Group, new CERL members, and other organisational news.
Two articles relating to provenance description and access appeared: D.J. Shaw, Books and their owners: provenance information and the European cultural heritage. A review of the CERL Seminar 2004 (CERL Newsletter 10 (December 2004)) and Database of missing books - Royal Library, Copenhagen (CERL Newsletter 11 (June 2005)). Attention was also given to such diverse topics as the 3rd LIBER Security Conference, Linking records in the HPB, the fire at the Herzogin Anna Amalia Bibliothek, CERL’s 10th anniversary and Exhibitions and Conferences organised by CERL members.
Contributions are invited from members for the 12th issue of the CERL Newsletter (to be published in December 2005): please contact the CERL Executive Manager.
12. Use of the Databases
12.1 By CERL Members

Due to RLG’s server migration in the second quarter of 2005, members should note that use statistics are incomplete this year. All figures below are based on statistics for nine months, and have, where required, been extrapolated to 12 months.


The number of searches registered on the HPB is down compared to last year; use of the ESTC and BIB files has increased. The reduction of HPB searches can mostly be attributed to fewer members searching the HPB.





97-98

98-99

99-00

00-01

01-02

02-03

03-04

04-05

HPB

3,141

8,019

20,187

22,579

33,215

48,558

58,304

41,146/

54,862

ESTC

5,606

13,461

22,651

29,523

28,143

40,719

46,120

39,071 /

52,095

BIB

2,697

5,100

18,619

10,775

27,237

23,635

17,045

14,391 /

19,187

Other

597

307

475

152

222

340

210

62 /

83

Pass/Put

1,489

1,589

997

1,099

350

579

168

Not longer offered

This year 53 CERL Members (excluding Cluster libraries) used the various databases CERL offers – this is down from 54 CERL database users last year. The HPB was used by 50 institutions; the ESTC by 35 institutions; RLG’s Union Catalogue by 26 and the other files by 10 CERL members. The average number of HPB searches per member (excluding cluster libraries) has continued to rise:




HPB

No of members

No of searches

Average

2000-2001

37

22,579

610.02

2001-2002

51

29,873

585.75

2002-2003

56

39,392

703.43

2003-2004

54

45,101

835.20

2004-2005

50

Extrapolated: 42,107

842.14

As in previous years, we see that a smaller number of libraries are responsible for most of the ESTC and BIB searches, whereas HPB use is more evenly spread over the membership.




Number of institutions executing over 200 searches




2004-2005

2003-2004

2002-2003

HPB

29/50

31/54

27/53

ESTC

14/35

17/41

13/38

BIB

7/26

8/29

8/32

CERL has made no charges for the use of these files, except for the use of the so-called BIB files. Members were given 200 free searches and after that were charged $0.84 per search for the use of RLG’s Union Catalogue: Bibliographic Files and Authority Files. The table above shows that 26 CERL members benefit from the 200 free searches and that 7 CERL members buy additional BIB searches.


CERL members used to be offered access to the databases of CURL, the National Library of Australia and Deutsche Bibliothek through their Y7.xxx accounts. In the new server environment, the RLG Union Catalog no longer provides gateway access to these catalogues. Instead, these heavily-used catalogues are being loaded directly into the RLG Union Catalog. Records from the National Library of Australia were loaded directly into the RLG Union Catalog last year. See also the December 2004 issue of RLG Focus: 'National Library of Australia Contributes to the RLG Union Catalog,' (http://www.rlg.org/en/page.php?Page_ID=20480#article2). The process of loading CURL members' records into the RLG Union Catalog began late last year and will take place over time. When this is completed, they will be integrated with the holdings of other RLG member institutions. Use of the Deutsche Bibliothek Database has been insufficient to warrant re-implementation in the new environment, and RLG no longer provides access to it.
12.2 By Cluster Libraries

CERL has twelve groups of ‘cluster’ libraries that have access to the HPB and the ESTC files. The total number of searches on HPB was 9,566: only two Cluster groups searched the ESTC file.




No. of HPB searches




2004-2005

2003-2004

2002-2003

  1. ICCU Cluster

2,482

6,076

3,298

  1. BNE Madrid Cluster

2,577

3,583

1,972

  1. BN Portugal Cluster

1,871

1,620

4,244

  1. Soprintendenza Cluster

874

1,056

929

  1. KB Stockholm

454

208




  1. NUL Zagreb Cluster

452

1

62

  1. SUB Göttingen Cluster

389

260

182

  1. NLR St Petersburg Cluster

355

166

287

  1. NLS Edinburgh Cluster

55

14

2

  1. BSB München Cluster

34

89

163

  1. Regione Toscana Cluster

23

39

121

  1. CAB Padua Cluster

0

91

16

Total

9,566










Extrapolated: 12,755

13,203

11,276


12.3 By RLG Members

From September 1998 RLG has made the HPB Database available to its members. Details on the institutions using the HPB through RLG may be found in the RLG report.


Marian Lefferts, Executive Manager

4 November 2005





База данных защищена авторским правом ©shkola.of.by 2016
звярнуцца да адміністрацыі

    Галоўная старонка