Document filename: cp-islocalAuthoritySupplierChangeProcess




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Document filename: CP-ISLocalAuthoritySupplierChangeProcess

Directorate / Programme

Solution Assurance

Project/Programme

Child Protection Information Sharing CP-IS

Document Reference




Relationship Manager

Liz Gaffney

Status

ISSUED

Owner

Debbie Chinn

Version

1.0

Author

Jayne Murphy

Version issue date

18/06/2015

CP-IS Local Authority Supplier Change Process




Document Management

Revision History

Version

Date

Summary of Changes

0.1

19/05/2015

Initial Draft for review and comment internally

0.2

21/05/2015

Second draft following comments from Interoperability Team Manager

0.3

02/06/2015

Third draft incorporating comments from CP-IS Programme Team

1.0

18/06/2015

Issued Version

Contributors

This document has been developed using contributions from the following people:



Contributors name

Title / Responsibility

Date

Version

Jayne Murphy

Senior Assurance Analyst – Interoperability Team

18/06/2015

1.0

Reviewers

This document must be reviewed by the following people: author to indicate reviewers



Reviewer name

Title / Responsibility

Date

Version

Richard Dobson

Test Assurance Manager - Interoperability Team

28/05/2015

0.2

Abdul Rauf

CP-IS Project Manager

28/05/2015

0.2

Poonam Sian

CP-IS Senior Project Manager

18/06/2015

0.3

Mark Magee-Smith

Service Management Analyst







Approved by

This document must be approved by the following people: author to indicate approvers



Name

Signature

Title

Date

Version

Liz Gaffney




SA Programme Manager

18/06/2015

V1.0

Jill Hepworth




CP-IS Programme Manager







Glossary of Terms

Term / Abbreviation

What it stands for

CP-IS

Child Protection and Information Sharing Programme

SA

Solution Assurance

LA

Local Authority

MTH

Message Test Harness

Document Control:

The controlled copy of this document is maintained in the HSCIC corporate network. Any copies of this document held outside of that area, in whatever format (e.g. paper, email attachment), are considered to have passed out of control and should be checked for currency and validity.




1. Introduction 4

1.1 Purpose 4

1.2 Background 4

2. Supplier Change Process 5

2.1 Initial Issue of CP-IS Data Upload Certificate 5

2.2 Supplier Assessment 5

No impact on CP-IS Functionality 5

Impact on CP-IS Functionality 5

Evidence Assessment 6

2.3 Up-issue of CP-IS Data Upload Certificate 6

3. Appendix A – CP-IS Local Authority System Supplier Change Notification 6

4. Appendix B – CP-IS Local Authority System Supplier Change – Test Requirements 6



1.Introduction

1.1Purpose


The purpose of this document is to provide guidance to CP-IS Local Authority (LA) System Suppliers on the process to be followed when a change to a HSCIC Accredited CP-IS Product/Solution is being prepared for implementation into a Live LA environment.

This process is loosely based on the current Supplier Management Release Assurance Procedure (SMRAP) but has been tailored to cater for the CP-IS LA System Suppliers to follow.

The following specifications provide further detailed information on the functionality required in order to deliver the CP-IS solution, details provided for reference if required available from http://systems.hscic.gov.uk/cpis/impsupportla


  • CP-IS Domain Message Specification: V1.0 RC5

  • CP-IS Local Authority System Specification Baseline v1.0

1.2Background


The Child Protection Information System enables the sharing of information between LA social services and NHS health professionals in unscheduled care settings. The information sharing focuses on three specific categories of child only:

  • Those with a Child Protection Plan (CPP)

  • Those classed as Looked After (LAC) by the local authority (full, interim and voluntary care orders)

  • Any unborn child that has a Child Protection Plan (UCPP) against it

The primary objectives of the CP-IS service are outlined below;



  • Make CPP/ LAC information held in social care systems available across England to unscheduled healthcare professionals to support child protection decision making.

  • Ensure availability and processing of CPP/ LAC information is delivered in a uniform and secure manner across all unscheduled care in England.

  • Improve timeliness, efficiency of delivery and quality of CPP/ LAC information available to clinicians

  • To inform Local Authorities and NHS healthcare workers as to whom, when and where within NHS organisations, the child’s status had been seen viewed. By default, this will imply that the child had previously been seen within an NHS unscheduled care setting

Automate the distribution of information from children’s social care teams to unscheduled care setting organisations within the NHS.

2. Supplier Change Process


This section outlines the process to be followed by the LA System Suppliers when a change to a HSCIC Accredited CP-IS Product/Solution is being prepared for implementation into a Live LA environment.

2.1Initial Issue of CP-IS Data Upload Certificate


On successful completion of message upload assurance, HSCIC Solution Assurance will issue a CP-IS Data Upload Certificate to the LA System Supplier. The CP-IS Data Upload Certificate will be granted on a “all versions and above” basis e.g. “V3.11 and above” will be entered as the accredited version on the certificate.

2.2Supplier Assessment


When a LA System Supplier is upgrading a HSCIC Accredited CP-IS Product/Solution and it is being prepared for implementation into a Live LA environment, the change should be assessed by the supplier and depending on outcome the following processes followed:-

No impact on CP-IS Functionality


The supplier can deploy the product without any further involvement from HSCIC.

Impact on CP-IS Functionality


The supplier must complete the CP-IS Local Authority System Supplier Change Notification form included in Appendix A and submit the completed form to Functional.Assurance@hscic.gov.uk.

For a Minor change the supplier must supply evidence from System Test with requirements detailed in Appendix B.

For a Major change the supplier must provide evidence from a full end-to-end test in the Integration Test Sandpit environment, either through a Supplier N3 Connection or their Local Authority connection. The requirements for the Integration Test are also detailed in Appendix B. Test data and support for the testing in the Integration Test Sandpit will be provided by HSCIC upon request.

All evidence should be submitted to Functional.Assurance@hscic.gov.uk.


It is the responsibility of the supplier to determine what should be classified as a Major / Minor change but HSCIC can advise if required. An example of a Minor change might be a change to the processing of one or more of the data fields that are included within the CP-IS Dataset (refer to section 6.3 of the CP-IS Local Authority System Specification). An example of a Major change might be a refactoring of the XML processing that creates that CP-IS Upload files.

Evidence Assessment


The evidence will be reviewed by HSCIC Solution Assurance and responded to within 5 working days of receipt. If the evidence is not acceptable, HSCIC Solution Assurance will provide feedback for the supplier to correct and re-submit.

2.3Up-issue of CP-IS Data Upload Certificate


When all evidence received is accepted by HSCIC Solution Assurance, they will up-issue the certificate to reflect the new version and send to the supplier. This will allow the supplier to deploy the new version of the solution into a Live LA environment.

For a new product or a product name change the supplier may be requested to complete a further Deployment Verification Period with a Local Authority prior to Full Roll Out Approval being granted. If this circumstance occurs please contact Functional.Assurance@hscic.gov.uk with the details of the new product.


3.Appendix A – CP-IS Local Authority System Supplier Change Notification



4.Appendix B – CP-IS Local Authority System Supplier Change – Test Requirements



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