College procedures for honorary, visiting and affiliate appointments




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COLLEGE PROCEDURES FOR HONORARY, VISITING AND

AFFILIATE APPOINTMENTS
The University has standardised procedures for managing Honorary, Visiting and Affiliate staff for all research and teaching appointments. This document explains the routes through the College to approve staff in these categories and aligns with the University’s procedure.
There is a single Registration Form on the HR website which is used by Colleges for Honorary, Visiting and Affiliate appointments1. The same form is also to be used for extending such appointments.
Honorary/Visiting/Affiliate status role holders are entitled to a University of Glasgow staff identity card, use of the library and a University IT account, as required for their role. There is no guarantee of accommodation during the appointment.
Such appointments will be approved at the College level and will be attached to a School.
1. Honorary, Visiting or Affiliate appointments - RESEARCH
Procedures for the appointment of Honorary and Senior Honorary Research Fellows, Visiting Research Fellows and Research Affiliates


  1. Schools should complete the registration form. The individual being appointed and Head of School must sign this form on page 2 (the Head of School may sign on behalf of the applicant to cover situations where the individual is not available).

  2. Following the necessary School approval, the completed registration form should be sent to the College Research Office for College authorisation by the Dean for Research.

  3. Letters of appointment will be issued through the College Research Office, copied to School contacts

  4. School contacts will register the record on CORE 

  5. Once the person is registered, Schools are responsible for arranging accommodation and IT, as required. Schools are also responsible for obtaining Disclosure Scotland, if required, by the role.

  6. Identity cards for honorary/visiting status can be obtained from the Human Resources Department between 10 - 11 am on Tuesdays and Fridays. The staff identity card can be used to gain access to the Library and the Sport and Recreation Service.


2. Honorary, Visiting and Affiliate appointments – TEACHING
Procedures for the appointment of Honorary and Senior Honorary Lecturers


  1. Schools should complete the registration form. The individual being appointed and Head of School must sign this form on page 2 (the Head of School may sign on behalf of the applicant to cover situations where the individual is not available).

  2. Following the necessary School approval, the completed registration form should be sent to the College Support Office for College authorisation by the Dean for Learning and Teaching.

  3. Letters of appointment will be issued through the College Support Office, copied to School contacts

  4. School contacts will register the record on CORE 

  5. Once the person is registered, Schools are responsible for arranging accommodation and IT, as required. Schools are also responsible for obtaining Disclosure Scotland, if required, by the role.

  6. Identity cards for honorary/visiting status can be obtained from the Human Resources Department between 10 - 11 am on Tuesdays and Fridays. The staff identity card can be used to gain access to the Library and the Sport and Recreation Service.


3. Honorary, Visiting and Affiliate appointments – PROFESSORIAL
Procedure for Honorary or Visiting Professorial appointments

  1. A nomination to appoint an Honorary or Visiting Professor should be forwarded by the relevant Head of School to the Head of College for approval by the College Senior Management Group. The nomination should include a C.V. plus a letter of support stating the contribution that the person will make work to the activities of the School (note: the HR registration form is not required).

  2. If approved, the Head of College will obtain the opinions of two Senate Assessors.

  3. If approval is gained, the Head of College will forward the paperwork supporting the nomination to the Principal for final approval, with a copy to Human Resources. 

  4. If the Principal approves the nomination, his office will notify the Head of College and Human Resources. 

  5. Once approved by the University, formal notification will be sent from Human Resources to the individual, and will be copied to the Head of College and Head of School.

  6. Reappointment of Honorary/Visiting Professors should follow the same procedure as above.

Schools should refer to the HR website for further details on how to make a proposal for an Honorary or Visiting Professor.


4. Definition of roles
The College uses the following definitions to define Honorary, Visiting and Affiliate appointments:
Honorary (Senior) Research Fellow

  • Nominees will make a valuable contribution to the life and work of the School in which they are to be located. They will hold or have held a university appointment or equivalent, or have equivalent academic standing.

  • The title of Honorary Senior Research Fellow will be awarded to senior members of staff (Senior Lecturer, Reader or Professor).

  • The title of Honorary Research Fellows will normally be awarded to members of academic staff in a post-doctoral appointment in recognition of a significant contribution to the research of the University.

  • Titles will be granted up to three years renewable, except in the case of nominees who do not at the time of application hold an academic or equivalent post in which case titles will be granted for up to 12 months renewable.


Visiting (Senior) Research Fellow

  • Nominees will usually be based within the College for up to one year in duration (e.g. on sabbatical leave from their own institution or directly sponsored) whilst conducting their own research. They will usually be expected to give seminar(s) and engage as appropriate with College staff and in College events.

  • Individuals of international academic standing may be eligible to apply to become an Adam Smith Research Foundation Visiting Fellow. Details on the process for this scheme are available separately.


Honorary (Senior) Lecturer

  • Nominees will hold appointments in recognised institutions or organisations outwith the University. They will make a special contribution to the academic work of the University and will undertake unpaid teaching duties within Schools.


Affiliate Status

  • Nominees may be staff from other institutions who are members of shared Schools/subjects

  • Nominees may also be consultants/contracted Agency paid individuals or Sub-contractors/Volunteers.


Honorary Professorship


  • Those appointed to Honorary Professorships will not normally be career academics, nor will they hold honorary or part-time appointments in higher education. The expectation is rather that individuals appointed as Honorary Professors will be active in the sectors of industry, business and commerce, the arts, public administration or the practice of law and accountancy, where their contribution will present a clear benefit to students and staff within the University.

  • The duration of an Honorary Professorship will normally be 5 years or such lesser period determined by the duration of the Honorary Professor's office outside the University.

  • Honorary Professors will be expected to have a significant presence within the University, for example, by delivering lectures, conducting seminars, and participating in discussions.

  • Exceptionally, Principals of Associated Institutions, by virtue of their office, will be recommended for Honorary Professorships for the duration of their principalship.



Visiting Professorship


  • Nominees to a Visiting Professorship will normally come from a higher education or research environment and hold a comparable status at their home institution.

  • The duration of the visit to this University should normally be for a period of not less than one term.

  • The expectation is that Visiting Professors, in the same way as Honorary Professors, will maintain a significant presence in the University, delivering lectures and seminars and collaborating in research activities.


5. Conditions of appointment
The College requires an indication of the proposed activity and contribution which can be expected during the first appointment of all Honorary, Visiting or Affiliate staff and in any subsequent extensions. To this end, page 3 of the University’s registration form should be used by Schools to outline what these will be. All appointments will expire at the end date unless a request for extension is received from the Head of School. In the case of extensions, information is requested on what activities were undertaken during the first period of appointment and the expected contributions to the University for the subsequent period.
Schools cannot guarantee that accommodation will be available.

College Office

Last updated: June 2014

1 Except Visiting or Honorary Professors






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