Call to order




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BOARD OF TRUSTEE MEETING MINUTES

February 24, 2014


CALL TO ORDER
The meeting of the Syringa Hospital & Clinics Board of Trustees was called to order at 12:30p.m. by Dave Green; Chairman. It was noted that a quorum was present and that due notice had been sent. Present were:


BOARD MEMBERS

Al Bolden

Dave Green

Twila Hornbeck

Dr. Mickey Nelson

Ben Paul


Scott Scribner

Richard Tucker


ABSENT

None


CHIEF OF MEDICAL STAFF

Wayne Hollopeter, MD



HOSPITAL EMPLOYEES

Joe Cladouhos

Betty Watson

Yvonne Hoiland

Darla Whitely

Cindy Daly

Katy Eimers

Michelle Schaeffer

Bill Spencer

Dina Cervantes





APPROVAL OF BOARD MINUTES
Minutes of the January 27, 2014 Syringa Hospital & Clinics Board of Trustees meeting were submitted for approval.
Twila asked for clarification on the policies that are being developed in the HIT department. Darla stated she and Jill are in the process of developing policies on internet usage with personal devices. She discussed the hospitals security program that monitors employee usage.
ACTION: A motion was made, seconded, and carried by the Syringa Hospital & Clinics Board of Trustees to approve the January 27, 2014 Syringa Hospital & Clinics Board meeting minutes as presented.
MEDICAL STAFF REPORT
Dave distributed the attached letter from Dr. Hollopeter sent via email to the Board members three hours before today’s meeting.

Dr. Hollopeter reported the Medical Executive Committee reviewed and approved the credentialing file for Mary Muench; CRNA for Courtesy Allied Health.


ACTION: A motion was made, seconded, and carried by the Syringa Hospital & Clinics Board of Trustees to approve the credentialing file as presented and recommended by the SHC Medical Executive Committee.

ADMINISTRATIVE REPORTS AND QUESTIONS
Joe discussed the service that St. Joes can provide for mammography compared to the current service that doesn’t come during the winter months. Dr. Hollopeter commented that patients needing follow up studies will benefit from using St. Joes.
Revenue Cycle- Al inquired on the criteria for patients to sign up on the health exchange. Yvonne stated some patients don’t qualify based on income.
Financial- Dave inquired on the status of the 340 B program. Betty reported SunRx successfully negotiated with Irwin’s a higher dispensing fee.
Twila commented on the operational loss to date.
Katy discussed the incentives for the nursing staff with regards to OB.
Dave suggested having a Board area on the Syringa website for the Board to post policies and notes that the Board can access. Betty offered to follow up with Kyle.
LEADERSHIP TEAM VERBAL REPORT
Bill presented a power point on the job duties of the Facility Director and ambulance. Dr. Hollopeter inquired on the status of GPS. Bill discussed the challenges.
Bill described the features of the new A/V equipment at the Soltman Center obtained by a grant.

HIT REPORT
Darla reported the exchange server upgrade has been completed.
Share Point, an organizational tool that will assist in improving communication and effectiveness will be rolled out soon.
Joe, Betty, Cindy and Darla will be traveling to Kansas City to meet with Cerner executives in March. All expenses paid by Cerner. A code upgrade in Cerner will be done in March in preparation for ICD-10.
BOARD EDUCATION
Yvonne presented information on ICD-10 that takes effect Oct. 1, 2014. ICD-10 is the new standard for coding procedures. Information will be communicated to the community via newspaper as the date gets closer.
FOCUS GROUP ON CULTURE OF SAFETY SURVEY RESULTS
Joe suggested having interested Board members meet with Lauren. Scott, Twila and Dick volunteered. Dina was asked to coordinate a meeting.
INTEGRATED HOSPITAL COMMUNICATION SYSTEM
Cindy started out by saying the current call light system is over thirty years old. After researching several companies, “Rauland” was chosen. The SHC Foundation will be funding the entire system ($49,000). Cindy discussed the systems features that include full training for staff and 24/7 emergency assistance.
TOPIC FOR THE BUZZ
Dave will submit a note from the Board recognizing providers and staff for their contributions with Cerner, three years since implementation.
2014 CALENDAR
Medical Staff meeting (3/19) - Dick offered to attend.

COMMITTEE MEETING REPORTS
Finance- Twila reported the committee met to discuss the 340 B program and expense reduction. Betty reviewed the list of cost savings that total $180,000 annually. The Leadership Council will continue looking at strategies for cost savings.
Twila moved to approve financing $255,467 with Wells Fargo for the new CT, electrical, and HVAC.

ACTION: A motion was made, seconded, and carried by the Syringa Hospital & Clinics Board of Trustees to approve $255,467 as presented by the Finance Committee Chair.
APPROVAL OF ALL REPORTS
ACTION: A motion was made, seconded, and carried by the Syringa Hospital & Clinics Board of Trustees to approve all reports as submitted.
AGENDA ITEMS FOR THE MARCH 24, 2014 BOARD MEETING


  • Employee satisfaction survey results

  • Verbal report- Kyle

  • Lean program

  • Culture of Safety

  • March 4th SJRMC Network meeting

  • Scope of Services


GENERAL DISCUSSION
EMT recruitment and retention- Dave suggested having Dick and Bill draft a letter to state legislators and to cc state EMS. Dick discussed an idea for an annual picnic inviting the community in an effort to present information and recruit EMT’s. Twila suggested an article in the newspaper featuring each EMT.
Scope of Services- Dave stated the evaluation of services hasn’t been looked at since last fall. He asked that the topic be added to next month’s agenda and for Dina to email the Board the document.
ACTION: A motion was made, seconded, and carried by the Syringa Hospital & Clinics Board of Trustees to go into Executive Session per #ID672345-B at 2:36pm.
The Board conducted the CEO’s performance review.
Discussed personnel issues.
ACTION: A motion was made, seconded, and carried by the Syringa Hospital & Clinics Board of Trustees to go out of Executive Session at 3:35pm.
No action was taken.
There being no further business, the regular meeting adjourned at 3:35 pm. The next Syringa Hospital & Clinics Board of Trustees meeting will be held Monday March 24, 2014 at 12:30 pm at the Soltman Center.

Twila Hornbeck; Syringa Hospital & Clinics Board of Trustee Secretary

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