Applying for awards




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APPLYING FOR AWARDS
YOU do the work, and YOU deserve the recognition! APPLY for AWARDS. Read descriptions of the awards as listed in the 2009 Directory issue of Miss Gardener (or GCM website) carefully and follow the step-by-step instructions for compiling the Book of Evidence. There are several NEW awards, and some awards vary from year to year. Most awards will be presented at the State Convention. Those who receive NGC awards will be given their awards at the Spring District Workshops. If you need additional information regarding award applications, please contact the State Awards Chairman, Pat Young, 2844 Cyrene Drive,

Hernando 38632 (662-429-3060) or the proper state chairman.


GENERAL INFORMATION FOR ALL AWARDS

  1. AWARDS YEAR: Any project, which meets the awards criteria, is eligible if completed during the awards year, including last year’s work if completed this awards year. The awards year is January 1st – December 31st. Club year is defined as June 1st – May 31st.

  2. DEADLINES: All books of evidence must be received by the appropriate state chairman, as listed with the awards, by the designated deadline (exceptions will be noted in the award descriptions). After receiving award applications, each State chairman will forward ALL books to the State Awards Chairman no later than December 15th unless otherwise noted in award description. Deadlines are: October 1– Yearbook

October 1 – Special Awards State No. 19 & 20

(Must submit before Advisory Board meets)

December 1–All others not otherwise designated in award description

January 15 – Press Books

February 15 – Special Award No. 39

(Send to State President, NOT Special Awards Chairman)

December 15 – Holiday Flower Show (All other Flower Shows, immediately

after show) and no later than Dec. 1st



  1. ELIGIBILITY: Only clubs, councils, etc., that are members in good standing (state dues paid by September 1st) of The Garden Clubs of Mississippi, Inc., are eligible to apply for awards. You must have had an active membership when the project applied for took place. Junior, Intermediate and High School clubs, sponsored by an eligible adult club, may apply for awards offered. In award descriptions, State refers to The Garden Clubs of Mississippi, Inc., or GCM and National Garden Clubs, Inc. is referred to as NGC.

  2. APPLICATION FORMS: All award applications must be on official application forms, completely filled out with project or show description summarized. An Award application form is in the current Club President’s Kit and may be duplicated. All Flower Show award applications must be made 60 days in advance of the actual flower show. Request forms directly from the State Flower Show Chairman and enclose a stamped return envelope.

  3. IMPORTANT REMINDERS: Written text: CONCISE – covers all requirements in award description, emphasizing achievement, participation and record.


  1. COMPILING BOOK OF EVIDENCE:

  1. Presentation: All script should be typed with adequate margins. Not to exceed 12 pages (6 pages front and back) The 12 pages may be closed in 6 plastic sheet protectors, pages back to back. Material must be attached to pages; no loose materials. Use 81/2” X 11” paper and enclose in lightweight folder; no scrapbooks or oversized books.

  2. OUTSIDE COVER: Label - typed GCM award number and category, correct award name, club/s applying, city and state.

  3. AWARD APPLICATION FORMS: Complete a current official application form. Attach form to inside cover with a paper clip for easy removal. ( A new form must be attached by the Awards Committee if the application is advanced to the Deep South Region or NGC).

  4. CONTENTS:

  1. Top of first page include number and name of State award, name of club/s, number of members on whom state dues are paid (regular, honorary, life, associate)

  2. If a continuing project, a brief summary, typewritten (without supporting data) giving brief background of the beginning and previous work on the same project.

  3. Situation where club activity started on project.

  4. Project OBJECTIVES and ACTIVITIES carried out to meet them.

  5. RESULTS – Scope of accomplishment in attaining goals.

  6. Letters of appreciation (from city officials, organizations, etc.)

  7. PUBLICITY – News clippings, (newspapers, newsletters, etc.) with publication name and DATELINE cut from publication and glued above the clipping. Cut edges neatly and straight. Use a non-smearing pen, marker or highlighter to underline pertinent data – first mention of club or council name, person identified as member, etc. Photocopies are permitted; Yearbook pages are NOT needed as documentation.

  8. Progressive photographs; individually label each photograph (“Before” and “After” photographs should be taken from the same location and angle.)

  9. Other supporting evidence of club member participation, youth or other group involvement, maps, etc.

  10. A brief financial statement must be included (List donations and value, volunteer labor and value, income and expenses, funds from fundraiser, grant, etc.)

  11. Title page, Table of Contents or Club Yearbook are NOT necessary.

  12. When same project is eligible for various awards, submitting EXACT Books of Evidence is not acceptable.

  13. When possible, Books of Evidence will be returned at State Convention or District Workshops.

  14. Any State Award applied for by a council or group of clubs will be judged separately from an individual club; awards may be given in all categories. No award given unless merited



2009-2011 AWARDS

ACHIEVEMENT
Send to: Pat Young, 2844 Cyrene Drive, Hernando, 38632 (662-429-3060)
State No. 5 – Special Achievement - A certificate may be awarded for an especially outstanding achievement in garden club work by a club, group of clubs, or individual, not covered by another award.

SCALE OF POINTS

1. Furthering garden club objectives and purposes 40 pts

2. History of project: Give detail from beginning.

Be brief and concise. No news items in history. 15 pts

3. Cooperation with/from other groups or individuals and

percentage of member participation. 15 pts

4. Award application presentation. 15 pts

5. Value to community or state. 15 pts
State No. 74–Special Achievement Award – Garden Club of the Year (1996)

A cash award of $25.00 may be awarded annually to a member garden club in the State which excels in ALL of the categories as outlined in the Scale of Points. The entry shall produce substantiating evidence of the club’s accomplishments in all categories. No Book of Evidence required; however, evidence as outlined should be typed and bound in a theme-style binder. State Application Form required. Send to State Awards Chairman by January 1. (Take into consideration mail delays due to the holidays). The State winner shall be forwarded to the Deep South Awards Chairman by January 25 to be considered for the Deep South Region Garden Club of the Year Award.



SCALE OF POINTS

1. MEMBERSHIP INCREASE (For one year) 20 pts

Number of members, January 1, _____

Number of members, December 1 _____

If membership is limited, what number? _____

2. SERVICE 10 pts

Continuing service provided by club for members.

Communications (Describe briefly). Other (Describe Briefly)

3. CLUB PROGRAMS (Give number) 20 pts

Horticulture _____ Design _____ Environment Concerns _____

Special and/or Regional Project _____

Member participation in presenting either programs or workshops ____

Describe briefly (include yearbook page copy showing programs)

4. CLUB REPRESENTATION 20 pts

Average number attending nine-club meetings _____

Member(s) attending spring/fall district meeting _____

Member(s) attending environmental and other state programs _____

Following club representations are not requirements (Bonus Points in case of tie):

Member(s) attending State Convention _____

Member(s) attending DS Region Convention _____

Member(s) attending National Convention _____
5. CLUB PROJECT(S) 20 pts

Describe briefly on (1) page; (2) photos may be included on 2nd page.

6. CLUB FINANCE. Funding club activities 10 pts

Dues only source of income? _____

Fundraisers (Describe briefly) _____ Amount $_____
Deep South No. 10 – Special Achievement – Award certificates(s) may be awarded to a garden club, group of garden clubs, individual member of a garden club, or to a State Garden Club for the most outstanding achievement in ONE of the following: Civic Development, Conservation, Beautification, Garden Therapy, or any other garden club related project. Youth involvement will be an asset.
Deep South No 24–Deep South Region Garden Club of the Year Award (1996)An award certificate may be awarded to a garden club that excels in the following categories: Membership increases; service to members; club programs, projects, members attending club, district, state meetings and/or sponsored programs. The garden club shall produce substantiating evidence of the club’s accomplishments in the stated categories. Place typed information in theme binder, Book of Evidence not required. Entries to Deep South Region by January 25.
National No. 7 – Special Achievement Certificate
ADOPT-A-PARK

Send to: Rosalyn Glenn, P.O. Box 617, Taylorsville 39168 (601-785-4803)


State No 62 – Adopt-A-Park - Awarded to an individual garden club for the establishment of city, mini, pocket, or subdivision parks, and/or to enhance specific areas in existing parks.

Deep South No. 18 – Adopt-A-Park – An award certificate and cash award will be offered in each Class to an individual garden club for the establishment of city, mini, pocket, or subdivision parks, and/or to enhance specific areas in existing parks. Class A – Clubs 12 to 30 members - $25.00; Class B – Clubs 31 members or more - $25.00.
CONSERVATION/NATURAL RESOURCES

BACKYARD HABITATS AND BIRDS

Send to: Freda Harper, 375 Gant Drive, Grenada 38901 (662-226-2918)


State No. 68 - Backyard Wildlife Habitat - Awarded to a garden club which shows the greatest percentage of its members with Backyard Wildlife Habitats. Book of Evidence must include: (1) photographs of each member in an area of his/her habitat, and (2) summarized description of unique features of the various habitats. SCALE OF POINTS

1. Provision for food – includes planted shrubs, trees, & purchased food 10 pts

2. Provision for water – for drinking and bathing 10 pts

3. Places for cover from weather and predators 10 pts

4. Breeding areas provided – houses, brush, dense shrubs, etc. 10 pts

5. Percentage of member participation 60 pts



State No. 42 – Carrie Avent Bird Award - Three awards, one each for adult club, youth club, and a council may be awarded for conducting the most comprehensive and effective bird program/project.

SCALE OF POINTS

1. Award application presentation 25 pts

2. Membership participation 10 pts

3. Protection and care of birds 30 pts

4. Quality of programs or projects 20 pts

5. Community involvement 15 pts



Deep South No. 8 – Bird Award- A cash award of $100.00 may be awarded annually to a club, group of clubs, or individual member of a club for outstanding activity in the protection or care of birds, such as establishing, maintaining, identifying, or marking sanctuaries, and promotion of legislation relative to bird welfare. If sanctuary is by official ordinance (new or maintained), copy of same must be included. If a continuing project, detail plans.

National No. 42–Bird Protection Nannine C. Wallis Silver Trophy - $25.00 cash award
BLUE STAR MEMORIALS

Send to: Shirlee Lawson, P.O. Box 1347, Raymond 39154 (601-857-4268)


Deep South No. 19 – Community Action Award (description listed under Civic Development Award)

National No. 29 – Blue Star Memorial Landscaping
BUTTERFLIES

Send to: Sherry Sullivan, 14 Edgarwood Road, Batesville 38606 (662-563-9851)


State No. 23 – Butterfly Conservation - (A) Member Club, (B) More than one club or a council. Awarded for conducting most comprehensive and effective butterfly program/project. SCALE OF POINTS

1. Award application presentation 15 pts

2. Membership Participation 10 pts

3. Effectiveness in promoting butterfly welfare 20 pts

4. Quality of programs or projects 25 pts

5. Community involvement 30 pts



Deep South No. 16 – Butterfly Conservation – Award certificate(s) may be awarded to a individual garden club for the most outstanding work in the field of butterfly conservation, stressing community involvement.

National No. 43 – Deen Day Sanders Butterfly - $500.00 cash award
CIVIC DEVELOPMENT

Send to: Carol Atkinson, 139 Parkside Drive, Brandon 39042 (601-825-2836)


State No. 1 – Civic Achievement - Awarded for any project of a permanent nature significantly improving a town and/or countryside. SCALE OF POINTS

1. Award application presentation 5 pts


2. Selection of project 25 pts

(Brief description of community and explanation of project, reasons for selection/need.

Give club’s role in research, length of project, date begun and ended. If a new portion

of continuing project, give description of continuing project and brief description of past

accomplishments.)

3. Accomplishments of project 45 pts

(Brief narrative description of plans, procedures followed, what goals were set, how

obstacles were overcome – persistence; community involvement, organization

participating, professional advice/help, evidence of accomplishments, letter of

appreciation, publicity, photographs of project.)

4. Evaluation of project 25 pts

What improvements were achieved, permanence of project – lasting value, were goals

achieved-benefits to community and to garden club.

Deep South No. 10 – Special Achievement (Award applies to several types of civic improvement projects)

Deep South No. 18 – A & B

Deep South No. 19 – Community Action – Award certificate(s) may be awarded annually to a member club for the most outstanding program/project relating to garden club objectives. Involvement of community groups to be a major consideration. This may be a continuing project, but the major portion of worthiness must have been accomplished within the year of application. Program/project examples: Arbor Day Activities; Blue Star Memorial Marker; erection/dedication, beautification of community buildings, churches or cemeteries, etc.
SCALE OF POINTS (DS #19)

1. Community involvement 40 pts

2. Scope of achievement, quality of program/project 35 pts

3. Percent of membership participation 15 pts

4. Presentation, supporting data to include brief description, 10 pts

photographs, expenses, media publicity, letters of support/appreciation

National No. 1 – Kellogg Civic Achievement Award

(For distinguished civic work)

National No. 73 – Civic Projects with Native Plants
CHURCH GARDENS

Send to: Mary Parrish, 28414 Hwy 17, Lexington 39095 (601-421-5611)


State No. 63 – Church Gardens - May be awarded to an organization, a garden club or a group of garden clubs that has promoted the planning and/or planting of a church or synagogue garden. The fitness of the garden to meet the needs of the congregation, rather than the size, will be considered.

SCALE OF POINTS

1. Design: fitness, suitability, beauty 25 pts

2. Plant material: Low maintenance, suitability 25 pts

3. Fulfillment of purpose 25 pts

4. Maintenance 25 pts

Deep South No. 19 – Community Action Award

(May apply to church/synagogue garden)

National No. 28 - Landscape Design for Church Gardens Mary Duff Walters

Achievement Award
CLUB PROGRAMS

Send to: Lou Acker, 261 Bay View Drive, Madison 39110 (601-856-8434)


State No. 17 – Club Programs (video or slides) - Awarded to garden club which contributes the best Video, DVD or Collection of 35mm color slides (framed) to the state club program file. Written commentary must accompany program.

National No. 68 – Video Club Programs
CONSERVATION

Send to: Miriam Jabour, 1114 Windy Lake Drive, Vicksburg 39183 (601-636-9393):


State No. 4 - May be awarded to a club for a worthy conservation project of a permanent nature.

State No. 72 – Eloise Cumbaa Conservation Award (1994). - May be awarded annually to a club for the most outstanding conservation project using NATIVE and/or “TOUGH” PLANTS. Project may be started at any time, but must be completed within the award year in which application is made. Scale of point same as Deep South No. 23.

Deep South No. 10 – Special Achievement. (May apply to conservation work)

Deep South No. 23 – Conservation Award - A cash award of $25.00 may be awarded annually to a club for the most outstanding conservation project using NATIVE and/or “TOUGH” PLANTS. Project may be started at any time, but must be completed within the award year in which application is made. SCALE OF POINTS:

1. Quality of project 30 pts

2. Appropriateness of plant material 40 pts

3. Member participation 15 pts

4. Community involvement 15 pts
National No. 1 – Kellogg Civic Achievement Award.

(Award also applies to conservation).

National No. 6 – Lucille Droege Mauntel Certificates for Conservation.

National No. 41 – Hazel Johnson Silver Trophy for Conservation Education.
ENVIRONMENTAL

Send to: Nell Sanford, 240 Mandarin Drive, Brandon 39047 (601-829-2551)


State No. 58 – Environmental Education Awards. - Three awards, one each for adult club, youth club, or a council, may be awarded for conducting the most comprehensive and effective environmental education program. Scale of Points same as State No. 59 listed below.

Deep South No 15(A or B) – Environmental Education Award. – Award certificate(s) may be awarded to an individual garden club, group of clubs, council, district, or State Garden Club organization for the most comprehensive program in the field of environmental education with emphasis on youth.

SCALE OF POINTS

1.How comprehensive was work and/or study in environmental education? 40 pts

Definition of comprehensive: having the quality of comprehending,

understanding, and including much involvement of youth.

2. Involvement of youth in the program. 20 pts

3. Extent of influence. - (Actual or potential to which the environmental 40 pts

education work influenced people – club members, the public, school

systems, levels of government, other groups.)

State No. 71 – Air Quality/Energy Conservation

Send to: Teddy Plasiance, 427 Ford Street, Columbia 39429 (601-441-5764)


May be awarded to a club, youth club, and a council for conducting the most comprehensive and effective activity of Air Quality.

SCALE OF POINTS

1. Award application (See General Information) 25 pts

2. Membership participation 25 pts

3. Quality of program/activity 30 pts

4. Effectiveness in promoting Air Quality awareness in community 20 pts

National No. 54 – Jessie M. Connor Award for Environmental Education. (Youth related)
State No. 59 – Energy Awareness Awards

Send to: Kathy Seymore, 303 South Franklin Street, Aberdeen 39730 (662-369-4412)
Three awards, one each for adult club, youth club, and a Council, may be awarded for conducting the most comprehensive and effective energy awareness program. SCALE OF POINTS

1. Award application presentation 25 pts

2. Number of members participating 10 pts

3. Project effectiveness of promoting energy awareness in community 30 pts

4. Quality of program/project and activities 35 pts
FOOD GARDENING

Send to: Annie Jewel King, 1047 Hwy 528, Bay Springs 39442 (601-764-3349)


State No. 60 – Awarded to a garden club or council which has demonstrated, through its programs and activities, the significance and importance of food (including herbs) gardening. SCALE OF POINTS

1. Presentation 10 pts

2. Involvement of club members 25 pts

3. Educational exhibits or vegetable/herbs at club meetings 35 pts

4. Demonstration of the uses of herbs 10 pts

5. Information on the storage of vegetables (can, freeze and/or dry) 10 pts

6. Achievement - Scope of accomplishment, supporting data, summary, 10 pts

letters, photographs, news clippings, additional information


GARDEN INFORMATION CENTER

Send to: Josephine Tierce, 313 Seymour Drive, Indianola 38751 (662-887-2633)


State No. 2 – Garden Information Center. May be awarded for Garden Information Center maintained by one or more member clubs, which in proportion to size has performed the greatest service to the community. A Garden Center’s main objectives are to educate the public, dispense information, and library source information. (1) Mini-Center without a building; (2) Garden Center owned or rented by the member club.

National No. 2 – Fisher Garden Center Award.
GARDEN PILGRIMAGE

Send to: Mickey Sealy, 147 Lake Shore Terrace, Snow Lake 39603 (662-609-0099)


State No. 10A – Garden Pilgrimage Recognition. First, Second, and Third Place may be awarded for garden club or group of clubs sponsoring a Garden Pilgrimage which is opened to the public WITHOUT charge. Awards will be given in the following population groups (1) communities under 5,000; (2) communities 5,000 to 30,000, and (3) communities over 30,000. Application must be accompanied by a Book of Evidence giving a full report of the Garden Pilgrimage. SCALE OF POINTS

1. Publicity: News articles and pictures, date lines 50 pts

2. Originality of garden tour theme 5 pts

3. Charm and atmosphere (Distinction) 5 pts

4. Photographs 5 pts

5. Educational feature: Interesting plant material in garden, 25 pts

collectors’ items, or family treasures of public interest on display

6. Award application presentation 10 pts



State No. 10B – Garden Pilgrimage Recognition. First, Second, and Third Place may be awarded for garden club or group of clubs sponsoring a GARDEN Pilgrimage with an admission charge in the following population groups: (1) under 5,000; (2) 5,000 to 30,000; and (3) over 30,000. Application must be accompanied by a Book of Evidence giving a full report.
GARDEN THERAPY

Send to: Linda Christian, 1214 Newit Vick Drive, Vicksburg 39183 (601-636-7717)


State No. 16 – Garden Therapy Program. Awarded to a garden club or group of clubs for sponsoring an outstanding program of garden therapy where physically challenged or learning disabled, and/or shut-ins have received noteworthy benefit.
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